• Unterstützung der vorbereitenden Buchhaltung • Sicherstellen, dass im Hintergrund alles reibungslos läuft • Flexibles Arbeiten 100% remote möglich • Zusammenarbeiten im Team zur Verbesserung von Prozessen

Role Description Our client is a growing UK-based recruitment consultancy seeking an experienced Bookkeeper & Office Manager to support the day-to-day financial and administrative operations of the business. This is a varied role combining bookkeeping, office administration and compliance, making it ideal for someone who enjoys keeping a business organised and running efficiently behind the scenes. You will work closely with the business owner and wider team, taking ownership of bookkeeping processes, maintaining accurate financial records and ensuring company administration is completed to a consistently high standard. Key Responsibilities - Bookkeeping & Finance - Manage day-to-day bookkeeping and financial administration. - Process sales and purchase invoices accurately and on time. - Reconcile bank accounts and maintain accurate financial records. - Support accounts payable and accounts receivable processes. - Monitor cash flow and outstanding payments. - Prepare financial information for the company's accountants. - Maintain accurate bookkeeping records and ensure financial data is up to date. - Office Administration - Oversee the day-to-day administration of the business. - Maintain company records, documents and internal systems. - Support the Director with general administrative tasks. - Coordinate business documentation and internal processes. - Ensure company records remain organised, accurate and compliant. - Compliance - Manage recruitment compliance documentation. - Ensure candidate and company compliance records are maintained and up to date. - Monitor document expiry dates and ensure timely renewals. - Support compliance processes in line with company and client requirements. - Maintain accurate compliance records across company systems. - Business Support - Provide administrative support to the wider recruitment team. - Assist with process improvements to increase operational efficiency. - Work closely with management to ensure smooth day-to-day business operations. - Take ownership of recurring administrative and finance tasks with minimal supervision. Qualifications - Previous experience as a Bookkeeper, Finance Administrator or Office Manager. - Previous experience working within a recruitment agency or recruitment consultancy is highly desirable. - Strong bookkeeping knowledge and experience managing day-to-day financial records. - Experience with accounts payable, accounts receivable and bank reconciliations. - Excellent organisational and administrative skills. - High level of accuracy and attention to detail. - Ability to work independently and manage multiple priorities. - Excellent written and verbal English communication skills. - Strong computer literacy and confidence using accounting and business systems. Desirable Skills - Experience using Xero, Sage or similar accounting software. - Knowledge of UK recruitment compliance processes. - Experience supporting a small or growing business. - Payroll administration experience. - Strong Microsoft Excel skills. - Experience using CRM or recruitment database systems. Equipment Requirements - Reliable laptop or desktop computer. - Stable, high-speed internet connection. - Professional home office environment suitable for remote working. Working Hours - Full-time position. - Working hours aligned with UK business hours. - Fully remote role. What We Offer - The opportunity to join a growing UK recruitment consultancy. - A varied role combining finance, administration and business operations. - The opportunity to work closely with the business owner and make a meaningful impact. - A supportive and collaborative team environment. - Long-term career growth within an expanding business. - Fully remote working. LinkedIn Screening Questions - Do you have previous bookkeeping experience within a recruitment agency or recruitment consultancy? (Yes/No) - How many years of bookkeeping experience do you have? (Number) - Have you used Xero, Sage or similar accounting software in a previous role? (Yes/No) Interview Questions - Tell us about your bookkeeping experience within a recruitment business. What were your main responsibilities? - How do you ensure financial records remain accurate while managing multiple administrative responsibilities? - Describe your experience managing recruitment compliance or company compliance documentation. - Which accounting systems have you used, and how confident are you with bank reconciliations and financial reporting? - This role requires balancing bookkeeping, administration and business support. How do you prioritise your workload to ensure nothing is missed?

• Support with accounts payable, accounts receivable, and general ledger activity • Assist with monthly balance sheet reconciliations • Prepare and post journal entries as needed for period-end closes • Assist in preparing supporting schedules for financial statements as needed • Support during external audits • Maintain organized records and supporting documentation • Flag process gaps and support the Controller in implementing workflow improvements

Role Description Ascent360 is seeking an Accounting - Bookkeeper who will serve as the primary point of contact between the Management Team and Outsourced Controller & CFO. - Complete monthly close activities at the direction of the Controller, including but not limited to: - Classifying transactions - Reconciling accounts - Posting journal entries in the general ledger - Updating supporting schedules to the financial statements - Monthly, administer Accounts Receivable including: - Adding new customers to the system - Calculating client billing amounts and any related overages - Generating and sending customer invoices - Following up with customers on aged Accounts Receivable - Reconciling invoicing and deposit activity across multiple platforms (QuickBooks Online, WooCommerce and Stripe) - Weekly, administer Accounts Payable including: - Adding new vendors to bill.com - Collecting W-9’s - Adding AP to bill.com and paying approved bills - Administer Employee Expense Reporting & reimbursement process including: - Obtaining support for transactions - Obtaining proper approvals - Processing payments - Bi-Weekly, administer payroll via PEO including: - Onboarding and offboarding employees - Entering accurate information into payroll platform - Calculating and tracking commissions and bonuses payable - Processing payroll to be approved by Management - Managing all aspects of benefits (via PEO) - Posting payroll entries in the general ledger at the direction of the Controller - Daily, monitor and take ownership of centralized accounting email inbox, ensuring: - All correspondence and attachments are appropriately filed/organized - Internal and external stakeholders are replied to timely - All matters are brought to resolution - Daily, monitor bank account/cash flow/credit cards & expenditures and provide weekly AR and Cash reporting to Management. - Generate financial statements. - Prepare basic business tax filings and compliance activities including: - Personal property tax - Sales & use tax - Periodic renewals & franchise tax - Problem-solver for any misc. tax notices the business may receive (e.g. issue with a wage withholding or unemployment filing) - Work closely with Tax CPA to support preparation of annual income tax return filings and Federal R&D tax credit. - Prepare the annual financial statement audit. - Prepare supplementary financial analysis and reporting, as requested. - Other duties/special projects as assigned. - Contract Management (business & contractor contracts, NDAs, etc…) - Company Insurance Policies – monitor, ensure payments & process renewals. Qualifications - Bachelor’s degree in finance, accounting or business with relevant experience. - 4 years relevant bookkeeping experience. - Proficient in MS Outlook, Word, PowerPoint. - Advanced MS Excel skills required (e.g. shortcut keys, PivotTables, IF statements, vlookups, formatting, etc.). - QuickBooks Online experience required. - Excellent organizational skills. - Strong attention to detail and critical thinking required. - English Fluency. - Strong verbal and written communication and organizational skills. - Thorough knowledge of accounting theory, principles and concepts, generally accepted accounting principles (GAAP), financial statements and financial systems. - Experience with payroll, 1099s, sales/use tax, AR and AP required. - Experience with SaaS software companies and venture-backed businesses a plus. Benefits - Full-Time, Remote. - Compensation: $85,000-$125,000 per year based on experience.