• Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively • Track commitments, decisions and action items to ensure consistent follow-through • Prepare agendas, briefing documents and meeting notes with clear action tracking • Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism • Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through • Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery • Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through • Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track • Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations • Maintain confidential records, contracts and documentation across shared systems • Anticipate requirements and proactively resolve issues before they escalate

• Manage the CEO’s calendar, communications, and priorities, ensuring time is optimized for strategic focus. • Collaborate with the CEO on company-led projects by carrying out research, preparing briefs, and executing tasks as directed. • Conduct detailed research on specified topics, summarize findings, and deliver actionable insights or well-prepared briefs. • Anticipate needs, organize priorities, and ensure deadlines are met with precision. • Identify opportunities to create efficiencies, streamline workflows, and optimize the CEO’s daily activities. • Handle personal matters for the CEO, such as researching and planning weekend events, coordinating logistics, or managing household-related tasks. • Interface with other team members and, on occasion, the CEO’s spouse to ensure smooth coordination on overlapping tasks. • Use tools such as ChatGPT, ClickUp, Slack, Zoom, Notion, Google Suite (Calendar, Gmail, Drive, Docs, Sheets, Slides), and Go High Level to manage tasks effectively. • Follow through on assignments with high attention to detail and quality, ensuring that projects are delivered to a high standard.

Role Description Remote Recruitment is looking for an Executive Admin Assistant to support a busy UK leadership team, working fully remotely from South Africa. This is a 100% remote role where you'll keep senior people organised and one step ahead. You'll be the right hand to one or more UK executives, managing diaries, inboxes and the day-to-day details that keep everything running smoothly. It's a role for someone who enjoys bringing order to a busy schedule. Key Responsibilities - Manage complex calendars and coordinate meetings across time zones - Triage inboxes, draft replies and keep on top of follow-ups - Arrange travel, prepare agendas and take clear meeting notes - Prepare documents, presentations and reports as needed - Handle confidential information with discretion - Keep projects and tasks moving to their deadlines Qualifications - Experience as an executive assistant or in senior administrative support - Strong written and spoken English - Familiarity with Microsoft Office or Google Workspace and calendar tools - Excellent organisation and attention to detail - A reliable internet connection and a quiet home workspace Benefits - Salary of R18,000 to R24,000 per month, depending on experience - Working hours are 09:00 to 17:00 UK time (11:00 to 19:00 SAST), Monday to Friday - You'll work directly with UK leadership, with room to grow and the stability of an established employer, all from home Company Description

Role Description We're looking for a highly capable Strategic Executive Assistant to become the Director's right-hand person. This is far more than diary management. You'll help organise the Director's thinking, research opportunities, evaluate new ideas, coordinate projects, and ensure initiatives move from concept to execution. You'll be someone the Director can throw ideas at, knowing you'll ask the right questions, investigate whether they're commercially viable, and either build an implementation plan or explain why the idea may not be worth pursuing. Responsibilities - Strategic Support: - Act as the Director's trusted sounding board for new ideas and business initiatives - Research new opportunities, suppliers, technologies and market trends - Evaluate ideas based on commercial viability, cost, risk and return on investment - Prepare business cases and recommendations - Break large ideas into actionable project plans - Prioritise initiatives based on business objectives - Executive Support: - Manage the Director's diary, meetings and priorities - Prepare meeting agendas and briefing documents - Take meeting minutes and ensure action items are completed - Manage email correspondence and follow-ups - Coordinate travel and appointments when required - Project Coordination: - Track strategic projects from concept through to completion - Coordinate internal teams and external stakeholders - Follow up outstanding actions and deadlines - Produce project status reports - Keep initiatives moving without constant direction - Research & Analysis: - Conduct competitor and market research - Investigate new software and technologies - Source suppliers and obtain pricing - Analyse data to support decision making - Prepare presentations and executive reports - Process Improvement: - Identify inefficiencies across the business - Recommend improvements to systems and workflows - Develop Standard Operating Procedures (SOPs) - Assist with implementing automation and AI tools - Document business processes - Communication: - Liaise with clients, suppliers and subcontractors - Coordinate with project managers and administration staff - Prepare professional reports and presentations - Represent the Director professionally when required Qualifications - 5+ years' experience as an Executive Assistant, Operations Coordinator, Project Coordinator or Chief of Staff - Exceptional organisational skills - Strong commercial awareness and business acumen - Excellent research and analytical abilities - Advanced Microsoft Office and Google Workspace skills - Outstanding written and verbal English - Ability to work autonomously and solve problems independently - Strong project management skills - High attention to detail Desired but not required - Experience with: - Monday.com - Asana - ClickUp - Notion - Microsoft Planner - Power BI - ChatGPT and AI productivity tools - Construction or engineering industry experience Ideal Candidate We're looking for someone who naturally thinks like a business owner. Someone who doesn't simply complete tasks but asks: - Is this the best way? - Is there a smarter option? - What's the return on investment? - What could go wrong? - How do we make this happen efficiently? You'll be proactive, commercially minded, highly organised, and comfortable taking ownership. You'll thrive in a fast-paced environment where no two days are the same and enjoy helping turn ideas into tangible business outcomes. Typical Responsibilities After 90 Days - Become the Director's primary point of coordination for strategic initiatives - Independently research and assess new business ideas before presenting recommendations - Manage key internal projects from planning through execution - Produce executive dashboards and progress reports - Improve internal systems and workflows - Reduce the Director's administrative workload by proactively managing priorities and follow-ups - Ensure strategic initiatives continue progressing without requiring constant oversight