• Manages projects on behalf of our clients, managing and meeting deadlines • Complete a variety of virtual assistant tasks including scheduling, emailing, lead conversion management, research projects, data entry, and many more different types of projects • Professionally communicate with clients and adjust to their changing priorities, needs, and deadlines using their business values and processes as a guiding principle • Hours start at 10-20 hours per week and have potential to grow up to 40 hours per week as we grow. Schedule is flexible and largely weekday-based, with most project turnaround times being 1-2 days. • This is a remote position.

• Perform meticulous, detailed quantity takeoffs from architectural, structural, and civil construction plans for large-scale residential and community projects. • Prepare comprehensive, professional material and quantity breakdowns in Excel format, delivering clean data structures ready for final pricing assignments. • Lead vendor outreach to proactively source, track, and update material pricing, product data, and material specifications. • Manage essential pre-construction documentation, including processing RFIs (Requests for Information) and compiling submittal packages. • Track project timelines and deliverables across the entire estimation funnel, ensuring deadlines are met for fast-moving bidding cycles. • Calculate specialized civil and site requirements, including precise linear footage and area calculations for extensive community infrastructure.

• Conduct regionally-specific market research on mechanical, electrical, and plumbing systems • Maintain detailed records of historical project costs, including labor, materials, and equipment • Analyze historical data to identify trends, patterns, and opportunities for cost optimization • Develop conceptual budgets for MEP scope elements based on market analysis and project scope • Prepare detailed estimates for labor, materials, and equipment • Generate cost variance reports at major design milestones • Solicit and analyze subcontractor, vendor, and OEM pricing for electrical distribution, generators, switchgear, UPS, mechanical cooling systems, plumbing, fire protection, fire alarm, BMS/controls, and low-voltage/security systems • Collaborate with general contractors and trade-partners to reconcile project costs and ensure scope alignment • Conduct thorough constructability reviews focused on mechanical, electrical, plumbing, and low-voltage scopes • Assist in developing comprehensive RFP documentation for mechanical, electrical, plumbing, fire protection, and low-voltage/security scopes • Draft specific language for RFPs to ensure precise scope definitions and requirements • Support the coordination and conduction of site walks focused on relevant elements • Perform bid leveling for bids to compare and normalize proposals.

• Provide estimate and cost planning to include producing and presenting the final cost plan. • Ability to estimate at conceptual, programming and detailed level. • Assist on feasibility studies and writing procurement reports. • Perform all aspects of procurement, including managing the pre-qualification stage, produce bid list, bid analysis, produce bid report, and compile contractual documents. • Participate effectively with post contract cost variances and the change control processes, where applicable refer major changes to line manager. • Manage cost checks and carry out valuations on larger projects, and ensure timely and accurate cost checking, and valuation process. • Produce monthly post contract cost reports and present to client. • Provide input into value engineering; negotiate and approve final accounts. • Maintain liaison with client and other consultants at all projects stages. • Provide leadership to cost management team, when necessary, ensure the delivery on all of accountabilities. • Identify opportunities to develop new business with existing clients and report such opportunities to appropriate line manager and utilize marketing database. • Identify improvements for cost management procedures, templates, and products, and refer ideas to leadership.