Empowering decision making and accelerating insights in biomedical informatics
Proposal Specialist
Location
Maryland
Posted
3 days ago
Salary
0
Seniority
Mid Level
Job Description
Proposal Specialist
Digital Infuzion
• Responsible for implementing, administering, and improving the proposal process under the direction of the Director of Proposals. • Support the preparation and submission of proposals by managing timelines, tracking deliverables, and ensuring compliance with solicitation requirements. • Format and prepare Word documents with highly advanced formatting and following detailed procedures. • Assist in the development and maintenance of proposal schedules, outlines, compliance matrices, communications, and plans. • Maintain the organization of proposal SharePoint sites for each proposal. • Participate in the continuous improvement of Growth Team processes, including tracking systems, recordkeeping, search systems, and content resources. • Coordinate and participate in meetings and status calls. • Support the efforts of team members, including internal staff, corporate partners, consultants, and vendors, to prepare proposal inputs. • Maintain content resources such as resumes and past performance libraries. • Conduct quality checks to ensure compliance and alignment with solicitation instructions, content plans, review feedback, and corporate standards. • Catch and correct all errors prior to submission. • Assist in integrating win strategies, themes, and discriminators into proposals as guided by the Proposal Manager and Capture Manager. • Prepare materials for and assist in color reviews, ensuring feedback is documented and incorporated effectively. • Participate in reviews, quality assurance, and providing feedback. • Support the production, reproduction, and preparation of final submissions. • Implement strong configuration management procedures to ensure quality submissions. • Assist in coordinating the development of presentations, meetings, discussions, and proposal revisions. • Help document lessons learned and contribute to process improvement initiatives for future proposal development efforts.
Job Requirements
- Advanced skills in Microsoft Word, including independent troubleshooting of the problems that come up in a collaborative editing environment, and advanced use of styles, multi-numbering, TOCs, and other helpful features.
- Bachelor’s Degree in business, communications, or a related field, or equivalent professional experience.
- 2 or more years of experience supporting the development of compliant, competitive proposals for Federal Government contracts.
- Familiarity with the Federal Procurement process and the Federal Acquisition Regulation (FAR).
- Proficiency in the MS Office Suite (Outlook, Excel, PowerPoint), Adobe Acrobat, and collaboration portals such as MS Teams and SharePoint.
- Strong organizational and multitasking skills, with the ability to manage multiple projects and deadlines.
- Excellent written and verbal communication skills.
- Attention to detail and a high level of accuracy.
- Willingness to learn advanced AI techniques.
- Willingness to learn about DIFZ’s advanced scientific lines of business.
Benefits
- dynamic and collaborative work environment
- opportunities to contribute to the success of the company’s growth initiatives
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