• Own end-to-end invoicing across multiple currency subsidiaries • Partner with the Sr. Revenue Accountant, Sales Ops, and relevant stakeholders to resolve data discrepancies on Sales Orders • Coordinate milestone, contingency, and professional services billing with internal partners • Manage the sales tax process, documenting exemptions and reconciling invoiced and filed amounts • Apply client payments daily in NetSuite • Own client collections across enterprise wide • Monitor the AR inbox and respond to client inquiries related to invoicing and payments • Assist the Sr. Revenue Accountant with SaaS revenue and deferred revenue analytics • Process revenue-related journal entries and assist with month-end GL reconciliations

Role Description ACCOUNTING COORDINATOR A Typical Week May Look Like This... - Billing, Systems + Receivables (A/R) - Prepare and process customer invoices for AFP's global products, applying internal accounting and internal control policies and assessing unique sales transactions to determine the correct invoicing approach. - Setup and maintain customer, product, inventory, and billing records in AFP's Association Management System (AMS) and financial system with a strong focus on data integrity. - Manage customer A/R balance collections, including preparing and reviewing monthly aging report. - Demonstrate understanding of revenue recognition and deferred revenue concepts and maintain system records accordingly. - Partner with internal stakeholders on receivable balances, invoice questions, billing processes, and customer vendor forms while understanding the legal implications of information provided. - Payables (A/P) - Manage multiple finance department inboxes and respond to vendor and internal inquiries as needed. - Code invoices and initiate invoice approval workflows in Concur and/or Sage Intacct; in preparation for import into Sage Intacct. - Manage expense reports for the Finance purchase card. - Maintain vendor records in Sage Intacct and Concur, ensuring system alignment and strong data integrity to support compliance and streamlined tax filings. - Setup and maintain vendors in Sage Intacct. - Maintain and organize vendor contracts, agreements, and relevant supporting documentation. - Accounting Support / Close / Audit (Accounting background preferred) - Assist with month-end close by completing assigned tasks, journal entries, reconciliations, supporting schedules, or other responsibilities as needed. - Assist with audit preparation by providing samples and supporting documentation for interim and annual audit requests. - Contribute to workflow documentation and process improvements that strengthen internal controls, accuracy, and efficiency across A/R, A/P, and related accounting processes. - Support ongoing data cleanup, workflow testing, and adoption of new tools or processes. Qualifications - Experience with billing, accounts receivable, accounts payable, finance operations, customer operations, association operations, maintaining records, and other related administrative workflows. - Comfort learning and becoming proficient in our business systems such as NetForum, Sage Intacct, and Concur. - A proactive and independent mindset willing to take the initiative in a remote work environment. - Strong Excel skills and comfort handling significant volumes of data with accuracy and attention to detail. - Strong organizational skills, including the ability to manage multiple inboxes, work queues, deadlines, and competing priorities without losing track of details. - A process-improvement mindset, identifying ways to improve accuracy and efficiency. - Interest in building a foundation in accounting, including A/R, A/P, month-end close support, journal entries, reconciliations, and audit support. - 2-4 years of experience in accounting/finance, billing operations, customer operations, association operations, or a related workflow-driven role preferred. - Bachelor's degree or equivalent hands-on experience preferred. - Must be able to work East Coast hours. Benefits - A collegial, casual work environment. - Competitive base salary. - Great career growth. - Superb benefits plan, including a generous vacation/sick/holiday leave policy, medical, dental and vision health insurance, 401K plan with employer match and flexible schedules. - "When Work Works" award by the Society for Human Resource Management for our flexible workplace. Company Description We are a collaborative team of individuals who are hardworking and entrepreneurial. We take ownership in how our specific role drives the organization's success. We are intellectually curious and have a strong ability to adapt to change. We work autonomously and in cross-functional teams and are dedicated to demonstrating extraordinary results at a fast pace.

• Directly manage and develop two Senior Accountants—one focused on fixed assets and parts inventory, and one focused on prepaid expenses and monthly accruals—providing hands-on coaching, workload oversight, review of work product, and ongoing performance feedback • Oversee and improve the fixed asset accounting process, including internally developed software, construction-in-progress (CIP), asset additions and disposals, depreciation, and fixed asset roll-forward (RF) reporting; lead efforts to reduce manual processing in Oracle and build more efficient, controlled workflows • Partner with business Operations to improve the parts inventory accounting process end-to-end, identifying pain points, aligning on controls, and driving cross-functional solutions that reduce manual effort and improve accuracy • Oversee prepaid expense schedules and monthly accruals, ensuring completeness, accuracy, and proper amortization across the close cycle; review and approve journal entries and reconciliations prepared by the Senior Accountant • Serve as the primary accounting liaison to FP&A and business partners—explaining actuals-versus-forecast variances and aligning on accrual estimates, invoice timing, accrual methodology, and forecast inputs each period to ensure the accounting close reflects business activity accurately • Own and manage the monthly financial close for areas within scope, including close calendar adherence, journal entry review, and balance sheet reconciliation sign-off across fixed assets, prepaid expenses, and accrued liabilities • Support business initiatives and cross-functional projects that intersect with general ledger accounting, bringing accounting expertise to operational decisions and system changes • Lead the integration of Canadian operations into the team’s scope as ecoATM grows, working with both Senior Accountants to transition CAD close activities in a controlled, well-documented manner • Support external audit coordination for areas within scope, including preparation of audit schedules, resolution of auditor inquiries, and maintenance of accounting policy documentation • Additional responsibilities and ad hoc projects may be assigned as business needs evolve, and the scope of this role expands

• Supervise daily activities of the accounting team, including task allocation and deadline tracking. • Review work prepared by team members (journal entries, reconciliations, support schedules). • Provide ongoing coaching and feedback to ensure consistent quality and development. • Prepare and review journal entries in accordance with established accounting policies. • Review balance sheet account reconciliations and follow up on open items. • Ensure transactions are recorded accurately and timely in the ERP. • Coordinate and execute assigned close activities following the close calendar. • Ensure all deliverables are completed on time and escalates risks or delays early. • Support variance analysis and reporting prepared for management review. • Ensure compliance with defined accounting processes, internal controls, and documentation standards. • Assist with preparing and reviewing deliverables for external audits. • Proactively challenge existing approaches and set higher standards for execution and results. • Identify operational inefficiencies and propose improvements to the Senior Accounting Manager. • Support implementation of approved process or system changes. • Act as the first point of contact for operational questions from AP, AR, and other teams. • Escalate complex accounting issues or judgment-based decisions to the Senior Accounting Manager.