Records Management Specialist
Location
Virginia
Posted
2 days ago
Salary
$55K - $65K / year
Seniority
Senior
Job Description
Records Management Specialist
Virginia Department of Corrections
Title: Records Management Specialist Location: Fairfax, Virginia, United States Virginia, United States 10004231 Library Default Full-Time (Salaried) George Mason University Department: Library Classification: Library Specialist 3 Job Category: Classified Staff Job Type: Full-Time Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) Location: Fairfax, VA Workplace Type: Hybrid Eligible, up to 2 telework days Sponsorship Eligibility: Not eligible for visa sponsorship Pay Band: 05 Salary: The anticipated hiring range for this position is $55,000 to $65,000. George Mason University provides salary ranges representing a good faith estimate of the compensation the university reasonably expects to offer for this position. The salary for a selected candidate will be determined based on factors such as — but not limited to — qualifications of the individual, internal equity, and alignment with the university's approved pay structures. At George Mason University, base salary is one component of a comprehensive total rewards package that includes competitive health and wellness benefits, retirement contributions, generous leave, tuition benefits for employees, and the opportunity to contribute to the mission of Virginia's largest and most diverse public research university. Criminal Background Check: Yes Motor Vehicle Records Check: Yes About the Department: The University Libraries foster innovation, creativity, and imagination by facilitating and preserving access to scholarship and information, providing expert consultation in the research process, and actively teaching the effective and critical use of information. Within the Office of the Dean of Libraries and University Librarian, the Administrative Services division, led by the Associate Dean for Administration, advances the University Libraries' goals and plan by fulfilling a broad range of administrative functions for the University Libraries (on the Fairfax, Mason Square, and Science & Technology campuses), including: direction for and support of a holistic human resources program; oversight and coordination of the Libraries’ budgets (E&G, grants and Foundation); execution of fiscal and related business management services; management of facilities-related activities; coordination of communications, grants, and marketing programs; and overseeing the planning and management of the University Records Management program. All work is aligned with advancing the University Libraries’ goals and plans. About the Position: The Records Management Specialist performs specialized and complex duties to support the University Records Management program, including knowledge and application of Commonwealth of Virginia records laws and regulations in physical and electronic format. Works with academic faculty, University administration, and University staff encompassing all offices across all campuses in order to support operational efficiencies. In collaboration with the University Records Officer (URO) and in support of university compliance, provides records organization, retention, storage, and disposition, and ensures compliance with State and Federal regulatory, and University policy standards. The Specialist works collaboratively with university departments and offices to maintain efficient, secure, and sustainable records practices that promote transparency. Performs tasks including appraising, processing, and assigning retention schedules to records for incoming and existing analog and electronic materials; assists with managing the University Records Center; preparing and completing records destruction with a third-party vendor; collaborating with a third-party offsite storage vendor for scheduling record pick-ups and deliveries and assisting with entering information into their records management system; collaborating with a third party remediation vendor for scheduling record pick-ups and deliveries; and planning and implementing records management training and outreach across the university. Hires, trains, and manages the workload of students and wage workers in warehouse management work, including assisting with tracking and reviewing inventory, entering record information into the records management system (Infolinx), and picking up and delivering boxes to offices across the Fairfax campus. Participates in committees, task forces, and/or workgroups as required to share knowledge, develop best practices, and advance the work of the libraries. Responsibilities: Records Management (analog and electronic) - Implements and maintains records retention, access, and disposition schedules by applying knowledge of the Virginia Public Records Act, the Library of Virginia’s retention and disposition schedules, and in compliance with University Policy 1102: Records Management; - Oversees the secure transfer, storage, and destruction of analog and electronic records, ensuring proper documentation of all activities; - Interprets and follows general and specific national and international standards, principles, and best practices in records management for both analog and electronic records regulations and standards established by George Mason University, the Commonwealth of Virginia, and all federal laws such as the Freedom of Information Act (FOIA), the Health Insurance Portability and Accountability Act (HIPAA), and the Family Educational Rights and Privacy Act (FERPA), while advising University offices/units and appraising University records; - Provides input into formulating new and enhancing policies and procedures for improving workflow processes and participates in updating unit, department, functional area procedure, and policy manuals and other written documentation, instructional materials, web-based guides, etc.; - Compiles and maintains accurate records and statistics related to records management duties; - Assists with the annual review of University Policy 1102: Records Management. Conducts audits of departmental records, and quality checks of departmental records practices to verify adherence to schedules and procedures; - Supports the administration and maintenance of electronic records management systems by ensuring the accurate classification, indexing, retrieval, preservation, and disposition of digital records throughout their lifecycle; and - Assists University departments with implementing electronic records management best practices, including digital storage standards, metadata requirements, data security measures, and compliance with institutional and legal retention requirements for electronically stored information (ESI). Records Management Education, Training, and Outreach - In coordination with the URO, provides guidance and training to University administrators, faculty, and staff on best practices in records creation, retention, storage, and disposal in alignment with University policies and systems; - Regularly consults with departmental staff and/or liaisons related to management and application of state and federal regulations to support and promote compliance for risk management; - Collaborates with the URO and University departments, including ITS, Compliance, University Counsel, etc., to ensure the records management program aligns with institutional needs and security requirements, and promotes increased and improved implementation of records management processes on a university-wide scale through enhanced technology tools, communication, and partnerships; - Develops instruction materials, quick reference guides, and other resources for staff; and - Assists the larger University Records Management program with outreach work. University Records Center Management - Serves as a lead in managing the onsite warehouse, including organizing regularly-scheduled shreds, distribution of boxes, and communication with departments for pickups and deliveries; - Manages the workload of staff working in the warehouse; - Coordinates with the URO in communication with and direction of George Mason department Records Coordinators; - Works with the URO in ensuring third-party deliveries and pickups and assists in regularly addressing issues and questions, including communications with other third-party vendors; and - Ensures the professionalism of the University Records Management program by establishing clear protocols and expectations for wage and student staff in their work with University community members. Other duties as assigned Required Qualifications: - High school diploma or equivalent; - Experience with national and international standards related to records management standards and best practices; - Experience working with cloud-based applications and environments including but not limited to Microsoft 365 (SharePoint, Teams, OneDrive, Outlook, and related collaboration tools), as they relate to records and information management; - Some experience in Records Management document control or information governance; - Experience managing competing timelines and deliverables; - Experience with administrative operations, or compliance-related functions; - Experience handling sensitive or confidential information with discretion and in accordance with privacy regulations and university policies; - Experience with automated tools within electronic systems; - Considerable customer service experience in an academic or professional setting; - Working knowledge of creation, classification, retention, and disposition of records; - Ability to support the development and implementation of records management processes, workflows, and user guidance within Microsoft 365 platforms; - Ability to structure, organize, and maintain large volumes of electronic files efficiently; - Ability to communicate effectively with technical and non-technical stakeholders regarding electronic records management practices and requirements; - Ability to take on project leadership roles in the department and to work both independently and collegially as part of a team in a fast‐paced, production‐ and service‐oriented environment; - Working knowledge in addressing system issues, data inconsistencies, or compliance risks; - Ability to effectively collaborate and build relationships across diverse audiences; - Able to skillfully navigate challenging/difficult conversations with professionalism and diplomacy, ensuring alignment and mutual understanding; and - Valid driver's license required; operate a pallet jack; drive a commercial van - Valid driver's license: must currently possess an appropriate, active, valid motor vehicle operator’s license that meets all of GMU’s requirements for operating state vehicles and equipment under Mason’s Vehicle Use Policy 1411 https://universitypolicy.gmu.edu/policies/vehicle-use/. The Office of Risk Management reserves the right to review the driver’s licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review. Preferred Qualifications: - Bachelor’s degree in related field; - Preferred degree in Computer Science or a related field; - Preferred certification: Records Management, Records Analyst, or Essentials of Records and Information Management; - Experience administering or supporting electronic records management systems; - Experience applying records management policies, retention schedules, and regulatory requirements to digital records; - Experience conducting records audits, inventories, and risk assessments for digital content; - Experience working in warehouses, records centers and/or archives; - Experience with e-discovery processes, legal holds, and digital evidence preservation; - Experience training and coaching others; - Working knowledge of the Virginia Public Records Act and associated records retention schedules by the Library of Virginia; - Familiarity with information governance frameworks and standards; - Knowledge of metadata standards and electronic file classification structures; - Understanding of e-discovery processes, legal holds, and digital evidence preservation; - Knowledge of technical skills, including working with databases, content management systems, and data migration tools; - Understanding of retention and compliance in cloud environments; and - Knowledge of AI/Automation in Records Management, such as auto-classification, machine learning tagging, and intelligent document processing.
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Early Intervention Service Coordinator
State of North CarolinaThe State of North Carolina is a southeastern state with 100 counties and is the ninth most populous state in the U.S. North Carolina's moderate climate, rich c
Title: Early Intervention Service Coordinator Location: Guilford County United States Hybrid time type: Full time job requisition id JR-119322 Job Description: Agency: Dept of Health and Human Services Division: Child and Family Well Being Position Number: 60040496 Grade: NC07 About Us The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. Description of Work EI Service Coordinators (EISCs) are the heart of Early Intervention! They provide service coordination for children in the NC Infant-Toddler Program (NC ITP) and support to their families and caregivers. Research shows that birth to three is a critical period for working with families to support their competence and confidence as their child's first and most important teacher. The birth-to-three period offers a window of opportunity to make a positive difference in how a child develops and learns. EISCs typically have the flexibility of telework and a hybrid workplace. EISC duties include: - Working with families and a multi-disciplinary team member to develop functional Individualized Family Service Plans (IFSPs) based on a family''s needs for supports and services. - Conducting home and community-based visits. - Assisting Families in arranging, coordinating and monitoring Early Intervention services any and all services their child is receiving. - Planning for transition to other services at age three. Who are we? - The North Carolina Early Intervention Section is a part of the Division of Child and Family Well-Being. It is the lead agency for the N.C. Infant-Toddler Program which provides support and services for families and their children, birth to three, who have developmental delays and/or disabilities. - Children''s Developmental Services Agencies (CDSAs) are the local agencies that implement the NC ITP across North Carolina, working with local service providers to help families help their children succeed. - This Early Intervention Service Coordinator position is located at the Greensboro Children''s Developmental Services Agency, working out of the Guilford County office. Knowledge Skills and Abilities/Management Preferences Salary Range: $37,377 -$65,408 Recruitment Range: $37,377 - $50,954 Candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed on the vacancy announcement. The following Management Preferences are not required, but applicants that possess these skills are preferred: - Experience working with children in the age range 0 - 8 and their families, including children with developmental delays. - Working knowledge of young child development, including developmental milestones. - Experience working with and collaborating with families and other professionals. - Working knowledge of evidence-based practices used in working with young children and families, such as natural learning environment practices and caregiver coaching. Physical Requirements (If Applicable): - Must be able to drive and travel by car across the CDSA's catchment area. - Must be able to access the homes of families enrolled in the program Posting closes at 11:59 p.m. the night before the end date. About the NC Division of Child and Family Well-Being: The Division of Child and Family Well-Being (DCFW) brings together complementary NC Department of Health and Human services to support North Carolina's children growing up safe, healthy, and thriving in nurturing and resilient families and communities. Compensation and Benefits: The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Supplemental Contact Information The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/. DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. In accordance with the Governor's Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified. Application Process Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application. - Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. - Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers. - Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check. - Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks. - Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. - Degree/College Credit Verification Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application. Veterans' and National Guard Preference - Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. - Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. - Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of their DD 256 or NGB 22, along with the state application. ADA Accommodations Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. Minimum Education and Experience Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. Bachelor's degree in Special Education, Elementary Education or Early Childhood Education, Psychology from an appropriately accredited institution and two years of professional experience working with the population served. OR Bachelor's degree in human services field from an appropriately accredited institution and three years of professional experience working with the population served. OR An equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
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As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job Description: HomeCare Order Management Specialist (Solventum) 3M Health Care is now Solventum At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers’ toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue. We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you. The Impact You’ll Make in this Role As a HomeCare Order Management Specialist, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by: - Reviewing and processing incoming and backlogged orders to determine patient eligibility for insurance billing and reimbursement. - Partnering closely with internal Sales and Customer Service teams, external customers, healthcare providers, and patients to obtain required documentation and facilitate order completion. - Researching and interpreting payer requirements and clinical information to determine patient qualification for services. - Providing exceptional customer service while managing multiple priorities in a fast-paced, high-volume environment. - Supporting rotating holiday and weekend coverage and adapting to changing patient needs for life-saving therapies. Your Skills and Expertise To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications: - High School Diploma/GED or higher and three (3) years of customer service experience; AND In addition to the above requirements, the following are also required: - Three (3) years of experience using Microsoft Office applications, including Word, Excel, and Outlook. - Three (3) years of experience working in a customer service, healthcare, insurance, reimbursement, or order management environment. - Experience interpreting payer requirements and managing documentation processes. - Experience working independently and collaboratively in a team environment. Additional qualifications that could help you succeed even further in this role include: - Five (5) years of medical record collection experience in a private, public, government, or military environment. - Experience in healthcare reimbursement, insurance verification, or medical billing processes. - Experience working directly with patients, physicians, and third-party payers. - Skills include strong listening skills, effective communication, multitasking, teamwork, integrity, and problem-solving. Work Location: Hybrid Eligible (Job duties allow for some remote work but require travel at least four (4) days per quarter.) Travel: May include occasional domestic travel. Relocation Assistance: Not authorized. Must be legally authorized to work in the country of employment without sponsorship for employment visa status (e.g., H1B status). Supporting Your Well-being Solventum offers many programs to help you live your best life—both physically and financially. To ensure competitive pay and benefits, Solventum regularly benchmarks with other companies that are comparable in size and scope. Diversity & Inclusion We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, gender, sexual orientation, age, civil status, disability, family status, or membership of the travelling community. Applicable to US Applicants Only:The expected compensation range for this position is $50,240 - $69,080, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.solventum.com/en-us/home/our-company/careers/#Total-Rewards Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties. Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process. Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers. Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com. Be wary of unsolicited emails or messages regarding Solventum job opportunities from emails with other email domains. Solventum is an equal opportunity employer. Solventum will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly. Solventum Global Terms of Use and Privacy Statement Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at Solventum are conditioned on your acceptance and compliance with these terms. Please access the linked document by clicking here. Before submitting your application you will be asked to confirm your agreement with the terms.



