Role Description We're currently looking for top talent to fill the role below: - Role: Executive Assistant - Monthly Rate: $750/month - Availability: Part-time - 20 hours/week - Time Zone: xx To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: - English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. - Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ - 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification. Qualifications - Scheduling and calendar management - Staff communication coordination - Email management and responses - Responding to referrals and appointment setting - Reaching out to older clients for win-back campaigns Requirements - Strong written and verbal communication - Sales experience or sales oriented attitude for (no direct sales) appointment setting - Extreme attention to detail Industry/Tools Experience - Google Suite - Canopy Tax (back office system) - Dropbox Benefits - Competitive Salary – We recognize your skills and experience with a great compensation package. - 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? - Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! - US Holidays Off – Enjoy 12 paid US holidays throughout the year. - Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. - Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. - Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind. - Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. - Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! - Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! - Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people. Some benefits may vary. Full details will be provided during the onboarding process.

• Support Stacy directly — coordinating schedules, meetings and follow-ups so her time is spent where it matters most • Track action items and commitments — making sure nothing slips through the cracks and everything gets done • Help manage projects across multiple areas of the business, creating structure and accountability around key initiatives • Look after the community — handling member communication, responding to questions and keeping engagement warm and consistent • Support events and initiatives — helping plan and deliver community events and activities as initiatives grow • Handle community administration — keeping things organised behind the scenes so members have a smooth, welcoming experience • Build relationships — becoming a familiar, trusted point of contact for Stacy's audience

• Proactively manage and maintain complex diaries and schedules for senior executives, arranging appointments and meetings. • Coordinate all aspects of virtual meetings, including preparing agendas, distributing materials, and taking minutes when required. • Handle and screen incoming correspondence, emails, and calls, drafting responses and redirecting enquiries with professionalism. • Prepare, proofread, and format internal and external documents, including reports, presentations, and official correspondence. • Act as the primary point of contact between executives and internal colleagues, clients, and other external partners. • Maintain a high level of discretion and confidentiality in all business and personal matters. • Perform general administrative duties, such as data entry, filing, and managing information systems. • Assist with ad-hoc projects and research tasks as needed to support the company's objectives.

• Financial & Contract Administration: Run the invoicing cycle and monthly payroll process, Prepare and send client and employee contracts from existing templates, Handle payment follow-ups • Communication & Calendar: Manage inbox and Slack, triage what needs the founder's attention vs. what doesn't, Manage the calendar: book calls, protect focus time, keep things organized, Daily and weekly check-ins to keep everything on track • Hiring Support: Source and screen candidates against a role description, Manage the hiring pipeline and schedule interviews, Prepare onboarding documentation • Founder Support: Travel planning and logistics, Personal appointments and errands where useful, Following up on what matters so nothing falls through