Title: Legal Administrative Assistant Location: Los Angeles, CA Full Time Experienced Job Description: Legal Administrative Assistant Los Angeles, CA | Hybrid | Full-Time About the Role The Legal Administrative Assistant (LAA) provides broad administrative and clerical support to attorneys and legal teams within a fast-paced law firm environment. This role is central to keeping daily operations running smoothly, requiring strong organizational skills, sharp attention to detail, and the ability to juggle multiple priorities simultaneously. The LAA works closely with Legal Support Assistants (LSAs) and Legal Executive Assistants (LEAs) to ensure work is properly allocated, completed on time, and meets the highest standards of quality. Key Responsibilities - Provide practice-specific support to multiple associates, partners, and attorneys; understand unique practice area requirements and prioritize work accordingly - Draft, edit, and proofread legal documents, communications, and presentations to ensure accuracy and quality - Support day-to-day information governance and records management — ensuring content is stored in approved repositories, organized per firm policy, and proactively managed through matter close-out - Collaborate with other LAAs and LEAs on complex projects; delegate appropriately to LSAs and provide status updates to attorneys, escalating as needed - Organize and monitor assignments within the firm's workflow management tools, including time entry and expense reimbursements - Oversee billing matters including prebill processing, approval workflows, and final bill delivery; serve as attorney proxy for billing questions and follow-up - Handle confidential and sensitive matters with discretion; serve as a trusted resource for associates and partners Ideal Candidate - Familiar with legal terminology, documentation standards, and best practices for law firm environments - Proficient in Microsoft Office (Word, PowerPoint, Excel) and legal software such as iManage, Aderant, DocXTools, or Innova - Comfortable with AI-powered tools for document production, review, and research - Strong attention to detail with solid problem-solving instincts and the ability to make quick, sound decisions - Effective communicator, both written and verbal, across attorneys, clients, and support staff - Works well under pressure; stays organized and positive when managing competing deadlines - Adaptable and open to feedback; eager to grow skills as tools and practice needs evolve - Proficient in virtual collaboration platforms (Zoom, Microsoft Teams) - Experience in workflow management or task-tracking roles a plus Education & Experience - Minimum: High School Diploma or GED - Preferred: Bachelor's degree in Legal Studies, Business Administration, or related field - 2+ years of experience in a legal setting under attorney or administrator supervision, or within a professional services environment Compensation & Schedule - Pay range: $37.50 – $53.18/hour (DOE); non-exempt, overtime eligible - Hybrid schedule (in-office + remote) - Full benefits package including medical, dental, vision, and 401(k)

• Oversees the performance and daily responsibilities of Compliance Coordinators and Compliance Specialists • Resolves complex compliance issues with a focus on underperforming assets • Coordinates and completes all annual owner reporting requirements • Reviews monthly financial statements for Watch List properties, identifies operational challenges, and opportunities • Reviews variance analyses, supports the development of action plans and performance goals • Participates in executive summary discussions and Watch List meetings as needed • Partners with department leadership to establish and achieve departmental goals and objectives • Develops, implements, and oversees compliance training programs and initiatives • Serves as a subject matter expert for agencies and stakeholders on funding program requirements • Serves as the Enterprise Income Verification (EIV) Coordinator • Manages user access, tracks required cybersecurity and compliance training, completing semi-annual access recertifications • Overseeing compliance across HUD systems including TRACS, PASS, and IMAX • Participates in intake and critical path meetings for acquisitions, new construction, and re-syndication projects • Conducts compliance due diligence reviews of proposed agreements and provides guidance on regulatory requirements • Supports Development by assisting with tax credit delivery schedules and processing Form 8609 documentation • Develops and maintains professional relationships with key external stakeholders

• Provide operational, financial, administrative, and human resources support to the Office of the Rector • Provide administrative support for finance, human resources, procurement, and general office operations • Prepare and process ERP transactions • Support budget setup and supplier management in the ERP system • Assist with asset management activities • Run financial reports in the ERP system and prepare pivot tables in Excel • Support procurement activities and maintain related documentation • Support the preparation of travel, logistics, and administrative documentation for meetings • Update and maintain the UNU Council SharePoint site • Draft, format, proofread, and archive administrative correspondence • Provide administrative support for HR-related activities • Perform any other duties as assigned by the Council & Administrative Officer

• Register and update proposals, policies, and endorsements in the system; • Monitor and process incoming proposals, ensuring correct routing; • Update statuses and maintain organized, reliable records; • Assist in tracking outstanding issues with insurers and policyholders; • Monitor service interactions recorded in the system; • Verify commission statements and receipts for financial control; • Assist with operational routine controls and spreadsheet maintenance; • Review reports and flag possible inconsistencies; • Send formal communications related to departmental processes; • Monitor outstanding documentation with sales representatives and partners; • Respond to basic inquiries and redirect requests when necessary; • Notify partners about updates, cancellations, or reinstatements.