Role Description In your role as People & Culture Coordinator, you will be responsible for supporting day-to-day People & Culture processes and operations for Ingenuity and its associated entities. You will work across the full employee lifecycle, helping facilitate recruitment, onboarding, performance, record-keeping, culture-building, and offboarding. You will play a key role in helping employees understand, live, and align with Ingenuity’s values and culture, supporting initiatives that foster engagement, performance, and a positive employee experience. Your work will ensure consistency, compliance, and efficiency in People & Culture processes across our global team. Key Responsibilities: - Placing job advertisements, screening applications, and coordinating interviews with potential candidates, ensuring recruitment processes reflect Ingenuity’s values and culture. - Supporting onboarding activities to help new team members feel welcomed, connected, and aligned with company values from day one. - Preparing People & Culture documentation, including job descriptions, employment letters, and related correspondence. - Revising, updating, and maintaining company policies to support compliance, clarity, and a strong workplace culture. - Maintaining accurate and up-to-date employee records and People & Culture systems. - Supporting performance management processes, including coordinating performance review cycles, tracking documentation, and assisting leaders and employees through review timelines. - Assisting with learning, training, and professional development initiatives that support individual growth and organisational capability. - Planning and coordinating corporate, cultural, and social events that strengthen connection and engagement across the team. - Providing general People & Culture and administrative support to the business as required from time to time. Qualifications - Have the legal right to work within the role’s country, such as citizenship, permanent residency, or a valid work visa. - Have a relevant degree or work experience. - Good understanding of People & Culture and general business processes, procedures, and functions. - High attention to detail and confidentiality. - Excellent organisational, presentation, and administration skills. - Excellent verbal and written English communication skills. - Ability to work independently and as part of a team. Requirements - This role is fully remote and is a contract position, with probable extension in the future. - Please submit a cover letter with your application.

• Partner with managers through team health, performance conversations, feedback, and role clarity • Own core People Ops for the employee lifecycle, onboarding, offboarding, job changes, and audits • Maintain People systems and data integrity across Rippling, Ashby and Notion • Run our people rhythms including performance cycles, engagement surveys, calibration prep, and feedback loops • Support hiring end-to-end with hiring managers • Improve onboarding and employee programs as we grow • Partner with the COO and Finance on headcount, compensation, and workforce planning • Serve as a trusted first point of contact for employee questions and concerns

• Provide expert administrative support across the full employee lifecycle globally — including onboarding (I-9 verification), employment changes, absences, benefits, and offboarding. • Process bi-weekly US payroll and support monthly payroll in European and Australian markets; maintain accurate colleague data across the HRIS in compliance with local labour laws. • Serve as the primary contact for colleague and manager enquiries on people policies, procedures, and HRIS; monitor the ticketing system to ensure requests are triaged, actioned, and resolved to SLA. • Maintain the internal people knowledge base and coordinate ISO audit preparation, including record-keeping, stakeholder liaison, and compliance documentation management. • Act as first-line support for HRIS enquiries, providing basic training and resolving routine issues; assist in creating standard reports and maintaining documentation of procedures, settings, and workflows. • Identify automation and process improvement opportunities; support system upgrades, integrations, and new implementations to meet Digital Science's operational needs. • Investigate and resolve people operations issues by applying established policies and controls; coordinate with employees, managers, People Partners, and vendors to enable timely resolution. • Identify recurring issues, data inconsistencies, or process gaps and contribute recommendations for improvement. • Regularly identify and implement ways of working improvements; act as a bridge between the people team and the business to drive automation, simplification, and process efficiency. • Use people data and HR analytics to identify trends, surface risks, and inform priorities; contribute to regular reporting on people metrics and advocate for the employee experience using lifecycle and pulse survey insights. • Invest in personal and professional growth, engage in cross-functional knowledge sharing, and foster a collaborative, innovative team environment.

• Manage job postings, screen applicants, conduct first-round interviews, and coordinate follow-up interviews with hiring managers • Onboard new employees: employment agreements, software licenses, equipment, accounts, and first-week orientation • Administer payroll onboarding and benefits enrollment in QuickBooks Online Payroll; payroll processing is owned by Finance • Schedule and facilitate 3-month probation reviews and annual performance reviews • Run offboarding: departure documentation, exit interviews, and access revocation • Maintain company policies in Confluence and train employees on new and updated policies • Plan and deliver the annual company retreat • Maintain a compliance calendar covering WorkSafeBC, provincial employment standards, and employee privacy requirements • Maintain compliant employment and contractor agreements across jurisdictions, working with external counsel or EOR providers as needed • Manage and organize all signed contracts, NDAs, and legal agreements, coordinating outside legal review where required • Administer IP documentation, invention assignment agreements, and access controls; support execution of IP strategy with leadership and external counsel • Manage corporate records in OneDrive and maintain due diligence readiness, including a structured data room • Keep product Terms and Conditions current and aligned with what we sell, working with legal counsel • Lead evaluation and implementation of an HRIS; solutions affecting payroll or accounting systems require Finance approval