Role Description We are seeking a highly motivated and detail-oriented Payroll Specialist to join our team at Paydex Technologies. The ideal candidate will have experience in payroll processing and a strong understanding of payroll laws and regulations. The Payroll Specialist will be responsible for: - Processing payroll for assigned clients accurately and on time - Ensuring compliance with all federal, state, and local payroll laws and regulations - Responding to client inquiries and providing exceptional customer service - Maintaining accurate employee records and payroll data - Preparing and distributing payroll reports as needed - Collaborating with other team members to troubleshoot and resolve any payroll issues - Staying up-to-date on changes in payroll laws and regulations - Assisting with other HR-related tasks as needed Qualifications - High school diploma or equivalent, Bachelor's degree in Accounting or related field preferred - Minimum of 2 years of experience in payroll processing - Strong knowledge of federal, state, and local payroll laws and regulations - Proficient in Microsoft Office and payroll software (ADP, Paychex, etc.) - Excellent attention to detail and accuracy - Strong communication and customer service skills - Ability to work independently and as part of a team - Experience with multi-state payroll is a plus Benefits - Competitive salaries - Comprehensive benefits - Opportunities for growth and development - Flexible work schedule - Ability to work from anywhere in the country

Role Description The Payroll Specialist supports payroll processing and certified payroll compliance across a growing, multi-state workforce. This role partners closely with the Accounting Manager to ensure accurate and timely weekly and biweekly payroll processing, prevailing wage compliance, certified payroll reporting, and maintenance of payroll records and systems. The Payroll Specialist plays a critical role in supporting union and non-union payroll administration, Davis-Bacon and prevailing wage compliance, certified payroll reporting, and related documentation requirements. The ideal candidate combines strong attention to detail with a customer-service mindset, the ability to interpret payroll and labor compliance requirements, and a willingness to learn new systems and processes in a fast-paced environment. Core Accountabilities - Prevailing Wage and Certified Payroll Compliance - Complete certified payroll reports and related compliance filings in multiple systems - Understand and apply prevailing wage rules, fringe benefits, and apprentice standards - Request and maintain required documentation, including: - Collective Bargaining Agreements - Apprentice Standards / Appendix A - Apprentice Certificates - Understand IRA compliance and Davis-Bacon requirements - Use SAM.gov and other resources to look up prevailing wage rates - Support OCIP reporting as needed - Payroll Processing - Assist in managing weekly payroll review, including: - Reviewing and verifying time records for accuracy and completeness for weekly and bi-weekly payrolls of 200+ employees - Working with employees and management to process modifications and make timecard adjustments/corrections - Applying applicable per diem, drive time, and mileage based on company policy - Correctly set up projects into the payroll system using information from Monday.com and SharePoint - Help maintain payroll software setup to ensure jobs, rates, unions, and employee information are accurate - Assist with state payroll tax setup and related payroll compliance requirements - Software and Systems - Experience with the following is preferred: - Lumber Payroll - QuickBooks Online - Monday.com - Microsoft Excel - LCP Tracker Qualifications - High school diploma or equivalent required. - Two (2) or more years of payroll administration, payroll compliance, accounting, or related experience. - Experience working with payroll software and Microsoft Office applications, particularly Excel. - Strong mathematical, analytical, and problem-solving skills. - Ability to maintain confidentiality and handle sensitive employee information. - Strong attention to detail and organizational skills. - Ability to manage multiple priorities and meet deadlines in a fast-paced environment. - Excellent written and verbal communication skills. Preferred - Experience processing payroll for a multi-state workforce. - Experience with union payroll administration. - Experience preparing and submitting certified payroll reports. - Knowledge of Davis-Bacon Act requirements, prevailing wage regulations, fringe benefits, and apprentice standards. - Experience with LCP Tracker, WH-347 reporting, Illinois Department of Labor (IDOL) reporting, or similar compliance systems. - Experience with Lumber Payroll, QuickBooks Online, Monday.com, or similar business systems. - Familiarity with collective bargaining agreements and union reporting requirements. - Experience supporting OCIP reporting and compliance. - Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field. Knowledge, Skills & Abilities - Knowledge of payroll processing principles, payroll taxes, wage and hour requirements, and payroll recordkeeping practices. - Ability to interpret prevailing wage determinations, collective bargaining agreements, apprentice standards, and related compliance requirements. - Ability to research and verify wage rates using government and industry resources, including SAM.gov. - Ability to accurately review, reconcile, and audit payroll and compliance data. - Proficiency in Microsoft Excel, including sorting, filtering, formulas, and data validation. - Ability to maintain accurate records and documentation in multiple systems. - Strong attention to detail with a high degree of accuracy. - Ability to communicate professionally and effectively with employees, managers, contractors, unions, and government agencies. - Ability to identify issues, recommend solutions, and follow through to resolution. - Ability to learn new software applications, processes, and compliance requirements quickly. - Ability to work independently while collaborating effectively with cross-functional teams. Benefits - Health and Life Insurance - Vision - Dental - PTO - 401(k)

• Design and implement a comprehensive controls framework for Payroll Tax Filing operations • Establish control standards, audit procedures, and monitoring processes across teams • Conduct internal operational audits to identify gaps, risks, and process failures • Perform recurring control testing to ensure procedures are operating effectively • Develop risk mitigation plans and partner with operational leaders on corrective actions • Monitor high-risk client accounts and operational trends to identify recurring issues • Support SOC audit activities, documentation, evidence gathering, and remediation tracking • Create reporting dashboards and metrics related to compliance, audit findings, operational health, and control effectiveness • Review workflows and identify opportunities for automation, standardization, and process improvement • Ensure teams are following documented procedures, escalation protocols, and compliance requirements • Partner with leadership to establish governance standards and accountability measures • Lead root cause analysis efforts for operational failures, missed filings, notices, penalties, or client escalations • Develop and maintain process documentation, control narratives, and standard operating procedures • Provide recommendations to improve operational accuracy, client satisfaction, and service delivery consistency • Collaborate cross-functionally with payroll, tax filing, compliance, implementation, client services, and technology teams

• Own end-to-end monthly payroll processing for Malaysia and assigned regional markets, validating all payroll inputs including joiners, exits, allowances, incentives, claims, attendance, and deductions. • Manage statutory submissions and compliance (e.g. EPF, SOCSO, EIS, income tax and equivalents), ensuring payroll processes comply with local labour laws and regulatory requirements. • Perform payroll checks, reconciliations, and validations prior to payout, maintaining strong internal controls and audit-ready documentation. • Process salary adjustments, promotions, bonuses, allowances, and ad-hoc payments with full accuracy and confidentiality. • Coordinate and manage payroll vendors, regional payroll partners, and EOR providers—validating outputs, resolving discrepancies, and enforcing SLAs. • Prepare payroll reports, reconciliations, and documentation for HR, Finance, and management, supporting audits, budgeting, and compensation analysis. • Identify gaps or inefficiencies in payroll workflows and support improvements in SOPs, automation, and HRIS integration.