Payroll Specialist

Location

United States

Posted

6 days ago

Salary

$65K - $85K / year

Seniority

Mid Level

No structured requirement data.

Job Description

Payroll Specialist

Complete Fence

Role Description The Payroll Specialist supports payroll processing and certified payroll compliance across a growing, multi-state workforce. This role partners closely with the Accounting Manager to ensure accurate and timely weekly and biweekly payroll processing, prevailing wage compliance, certified payroll reporting, and maintenance of payroll records and systems. The Payroll Specialist plays a critical role in supporting union and non-union payroll administration, Davis-Bacon and prevailing wage compliance, certified payroll reporting, and related documentation requirements. The ideal candidate combines strong attention to detail with a customer-service mindset, the ability to interpret payroll and labor compliance requirements, and a willingness to learn new systems and processes in a fast-paced environment. Core Accountabilities - Prevailing Wage and Certified Payroll Compliance - Complete certified payroll reports and related compliance filings in multiple systems - Understand and apply prevailing wage rules, fringe benefits, and apprentice standards - Request and maintain required documentation, including: - Collective Bargaining Agreements - Apprentice Standards / Appendix A - Apprentice Certificates - Understand IRA compliance and Davis-Bacon requirements - Use SAM.gov and other resources to look up prevailing wage rates - Support OCIP reporting as needed - Payroll Processing - Assist in managing weekly payroll review, including: - Reviewing and verifying time records for accuracy and completeness for weekly and bi-weekly payrolls of 200+ employees - Working with employees and management to process modifications and make timecard adjustments/corrections - Applying applicable per diem, drive time, and mileage based on company policy - Correctly set up projects into the payroll system using information from Monday.com and SharePoint - Help maintain payroll software setup to ensure jobs, rates, unions, and employee information are accurate - Assist with state payroll tax setup and related payroll compliance requirements - Software and Systems - Experience with the following is preferred: - Lumber Payroll - QuickBooks Online - Monday.com - Microsoft Excel - LCP Tracker Qualifications - High school diploma or equivalent required. - Two (2) or more years of payroll administration, payroll compliance, accounting, or related experience. - Experience working with payroll software and Microsoft Office applications, particularly Excel. - Strong mathematical, analytical, and problem-solving skills. - Ability to maintain confidentiality and handle sensitive employee information. - Strong attention to detail and organizational skills. - Ability to manage multiple priorities and meet deadlines in a fast-paced environment. - Excellent written and verbal communication skills. Preferred - Experience processing payroll for a multi-state workforce. - Experience with union payroll administration. - Experience preparing and submitting certified payroll reports. - Knowledge of Davis-Bacon Act requirements, prevailing wage regulations, fringe benefits, and apprentice standards. - Experience with LCP Tracker, WH-347 reporting, Illinois Department of Labor (IDOL) reporting, or similar compliance systems. - Experience with Lumber Payroll, QuickBooks Online, Monday.com, or similar business systems. - Familiarity with collective bargaining agreements and union reporting requirements. - Experience supporting OCIP reporting and compliance. - Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field. Knowledge, Skills & Abilities - Knowledge of payroll processing principles, payroll taxes, wage and hour requirements, and payroll recordkeeping practices. - Ability to interpret prevailing wage determinations, collective bargaining agreements, apprentice standards, and related compliance requirements. - Ability to research and verify wage rates using government and industry resources, including SAM.gov. - Ability to accurately review, reconcile, and audit payroll and compliance data. - Proficiency in Microsoft Excel, including sorting, filtering, formulas, and data validation. - Ability to maintain accurate records and documentation in multiple systems. - Strong attention to detail with a high degree of accuracy. - Ability to communicate professionally and effectively with employees, managers, contractors, unions, and government agencies. - Ability to identify issues, recommend solutions, and follow through to resolution. - Ability to learn new software applications, processes, and compliance requirements quickly. - Ability to work independently while collaborating effectively with cross-functional teams. Benefits - Health and Life Insurance - Vision - Dental - PTO - 401(k)

Related Categories

Related Job Pages

More Payroll Jobs

BJAK logo

Payroll & Benefits Analyst

BJAK

Bjak is a technology company focused on making financial services easy, fun and more rewarding for everyone

Payroll6 days ago
Full TimeRemoteTeam 51-200H1B No Sponsor

• Own end-to-end monthly payroll processing for Malaysia and assigned regional markets, validating all payroll inputs including joiners, exits, allowances, incentives, claims, attendance, and deductions. • Manage statutory submissions and compliance (e.g. EPF, SOCSO, EIS, income tax and equivalents), ensuring payroll processes comply with local labour laws and regulatory requirements. • Perform payroll checks, reconciliations, and validations prior to payout, maintaining strong internal controls and audit-ready documentation. • Process salary adjustments, promotions, bonuses, allowances, and ad-hoc payments with full accuracy and confidentiality. • Coordinate and manage payroll vendors, regional payroll partners, and EOR providers—validating outputs, resolving discrepancies, and enforcing SLAs. • Prepare payroll reports, reconciliations, and documentation for HR, Finance, and management, supporting audits, budgeting, and compensation analysis. • Identify gaps or inefficiencies in payroll workflows and support improvements in SOPs, automation, and HRIS integration.

China
WorkMotion logo

Payroll Generalist

WorkMotion

Enable global employment at the push of a button. We manage payroll, social benefits & taxes. 100% legally compliant.

Payroll6 days ago
Full TimeRemoteTeam 201-500H1B No Sponsor

• You'll be responsible for managing and processing all payroll-related administrative data across the full cycle. • Collecting and submitting monthly inputs to our payroll partners • Validating payroll outputs to ensure accuracy before release • Managing all post-payroll tasks such as invoice processing, reporting, and client billing support • Processing partner invoices and entering them accurately in our systems • Using payroll data to assist in compiling WorkMotion client invoices • Resolving payroll-related queries with partners and responding to clients and employees • Ensuring all tasks are delivered on time and to a high standard • Monitoring KPIs and SLAs, investigating non-compliance, and driving improvements • Completing monthly service measure data • Supporting ad hoc requests and team initiatives

Egypt
Job Closed
WorkMotion logo

Payroll Generalist

WorkMotion

Enable global employment at the push of a button. We manage payroll, social benefits & taxes. 100% legally compliant.

Payroll6 days ago
Full TimeRemoteTeam 201-500H1B No Sponsor

Role Description Our Partners & Contractors Management Experience team is looking for an enthusiastic and motivated professional to join us as a Payroll Generalist, supporting day-to-day coordination and ensuring the smooth execution of operational payroll tasks. This role is ideal for someone looking to grow their career in global HR operations through hands-on experience in a well-structured team. This is not a traditional payroll job—and we’re not looking for someone with a payroll background. We’re looking for someone with the right mindset, ambition, and capability to break into a new field and add value fast. What you will do as a Payroll Generalist: - Manage and process all payroll-related administrative data across the full cycle. - Collect and submit monthly inputs to our payroll partners. - Validate payroll outputs to ensure accuracy before release. - Manage all post-payroll tasks such as invoice processing, reporting, and client billing support. - Process partner invoices and enter them accurately in our systems. - Use payroll data to assist in compiling WorkMotion client invoices. - Resolve payroll-related queries with partners and respond to clients and employees. - Ensure all tasks are delivered on time and to a high standard. - Monitor KPIs and SLAs, investigate non-compliance, and drive improvements. - Complete monthly service measure data. - Support ad hoc requests and team initiatives. We pride ourselves on accuracy, accountability, and timely delivery. You’ll be expected to take full ownership of your work, manage your time independently, and ensure everything is delivered to a high standard—without hand-holding. This isn’t a repetitive admin job. It’s a chance to learn payroll from the ground up, work in a fast-paced, evolving environment, and gain exposure to international processes. But you need to be ready to work hard, learn fast, and take initiative. Qualifications - Confident working with spreadsheets, formulas, systems, and data. - Fluent in English, written and spoken. - 1 to 2 years’ experience in an administrative, coordination, operations, or customer-facing role (HR or remote experience is a plus). - Strong time management and communication skills, able to manage follow-ups across multiple open tasks and internal and external stakeholders. - Comfortable working remotely with tools such as email, Slack, Salesforce, and Google Workspace. - Experience monitoring KPIs and SLAs, investigating non-compliance, and driving improvements. - Experience responding to clients and employees on payroll-related queries. - Available to work Monday to Friday, during Central European Time business hours. - A suitable home office setup. - Must be located in Egypt. - Clear military status for men. Requirements - Payroll experience is a plus. - Experience collecting and submitting monthly payroll inputs to payroll partners. - Experience validating payroll outputs before release. - Experience managing post-payroll tasks, including invoice processing, reporting, and client billing support. - Experience processing partner invoices and entering them accurately in systems. - Experience using payroll data to assist with client invoicing. - Experience coordinating with payroll partners. - Experience completing monthly service measure data. - Fluency in an additional language is a plus. Benefits - Global, remote, and thriving: WorkFlex program lets you work from anywhere, anytime. - Your well-being is our priority: Dedicated Well-Being Day—a full day off just to recharge and relax. - Get fit and stay active: Subsidised gym memberships for various activities. - Learn, grow, and develop: Training & Development Allowance for skill expansion. - Stay connected: Exciting annual team meetups! - Diversity is our superpower: Commitment to fostering a diverse and inclusive workplace. *Benefits vary depending on location due to local laws and regulations.

Egypt
Job Closed
NetCall logo

Telemarketer for Portability Entel/ Interested Clients/ Remote/ Nationwide - /Full Payroll/ Unlimited Commissions + Bonuses/ Paid Training/ Portability

NetCall

Netcall Group fue fundada en el año 2000 con el propósito de ofrecer servicios y productos de alta calidad para el sector de telecomunicaciones, tanto en el Perú como a nivel internacional. A lo largo de más de 20 años, nuestro alcance y portafolio de servicios han evolucionado de manera constante, adaptándonos a las necesidades de nuestros clientes y a las dinámicas de un sector en permanente transformación. Actualmente, colaboramos con compañías líderes de diversos rubros y ofrecemos una amplia gama de soluciones diseñadas para atender las demandas de un mercado cada vez más exigente.

Payroll7 days ago

Role Description Nuestra empresa líder en la prestación de servicios con más de 400 colaboradores se encuentra en búsqueda de nuevos talentos con disponibilidad para trabajar como: TELEOPERADOR DE TELEVENTAS DE REMARKETING PÚBLICO (CLIENTES INTERESADOS) - REMOTO Qualifications - Con o sin experiencia en CALL CENTER Requirements - Contar con laptop o Pc CORE I3/I5/I7 (a partir de 6ta generación) / RYZEN 3 en adelante / AMD8 en adelante - Internet 50 MBPS CABLEADO - Espacio en DISCO C al menos 70 GB Benefits - SUELDO: S/.1130.00 soles (Fijo) + Comisiones Ilimitadas (SIN TOPE) + Bonos - Planilla Completa desde el primer día (CTS, VACACIONES, GRATIFICACIÓN, ASIGNACIÓN FAMILIAR, SEGURO SOCIAL ESSALUD, Y AFP/ONP) - Bonos e incentivos. - Pagos puntuales, último día de cada mes - Capacitaciones, remotas y pagadas - Línea de carrera a corto plazo - Convenios corporativos y educativos Company Description ¡¡¡¡DISPONIBILIDAD INMEDIATA!!!! POSTULA DESDE CUALQUIER PARTE DEL PERÚ

Peru
1.1K - 2K / month