Title: Arts Administrator Location: San Marino Job Description: At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law. The Huntington Founded in 1919, The Huntington is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences. The Culture Here we are committed to the highest of standards in all that we do – from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond. Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies. At The Huntington, our organizational Culture is shaped by the following core values: Intellectual curiosity, Collaboration, Stewardship, Belonging, and Integrity. - Intellectual Curiosity: Knowledge, lifelong learning, and a spirit of inquiry are at the core of our mission and organizational culture. - Collaboration: Teamwork and a collaborative attitude are important at all levels of The Huntington. We foster relationships internally among our departments and externally with organizations throughout the community. - Stewardship: We are committed to the care and development of our collections, our financial and physical resources, our staff, and our community. - Belonging: We strive to attract and maintain a workforce of individuals with diverse talents, backgrounds, and perspectives. Our organizational culture promotes a sense of welcome, inclusion, and connection. - Integrity: We value respect and honesty, working to fulfill our mission with honor and ethical principles. Job Description About the Role The Arts Administrator is an important part of the administrative team in the Art Museum and reports to the Hannah and Russel Kully Director of the Art Museum. Working in close consultation with the Executive Assistant to the Art Museum Director, this role provides administrative, organizational, and strategic support to the Director’s Office and is key to establishing a collaborative and creative, and inclusive working culture across the Museum. This role manages important project schedules, coordinates communications with internal and external stakeholders, and supports key divisional initiatives. The position requires discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced cultural environment, and is key to establishing a collaborative, creative, and inclusive working culture that allows the Art Museum team to produce its best work. S/he/they will demonstrate a background of working directly with people from diverse racial, ethnic, geographic and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach. Essential Duties General: - Proactively manages and assists with scheduling and meeting logistics, including technical requirements - Provides high level confidential support relating to the Director’s professional responsibilities - Engages with the entire organization, especially President’s Office, HR, Finance, IT, and external partners - Prepares expense reports for Director and supports timely execution of all finance-related items - Administrative and logistical coordination for special projects, programs and events originating in the Art Director’s office - Oversees and performs special projects, research assignments, and other duties as assigned - Assist with coordination of VIP visits, exhibition openings, and institutional events. - Support fundraising and donor stewardship activities when needed. - Maintain Art Division departmental calendar and track staff vacation - Maintains office supplies - Maintenance of the administrative current and back-files of the Art Collections, and periodic archiving of records - Provide first response to public inquiries, distribute to staff as necessary - Building Maintenance: contact Facilities about lights, restroom, temperature, pests, etc. - Other duties as assigned Art Collectors' Council: - Work cross-divisionally and with volunteer leadership to strategize annual program goals and design calendar of events - Execute regular program of field trips to museums, artist studios and private collections - Manage and coordinate all aspects of ACC Annual Gala acquisition event including, logistical event arrangements both on and off campus and production of associated graphic materials, such as the program booklet. Maintain close communication with curatorial and registration team regarding shipment and installation of potential acquisitions - Manages All Staff Meetings and monthly coffees Financial: - Assist EA to Director in developing annual operating budget - Tracks targets related to annual operating budget throughout year - Review and approve departmental invoice through WorkDay as needed - Review and approve departmental Pcards through WorkDay as needed - Process invoices through WorkDay as necessary as needed Project and Administrative Management: - Track and assist with special projects initiated by the Director - Coordinate cross-departmental communication to ensure timely completion of strategic initiatives - Monitor deadlines and ensure follow-through on key decisions and action items. Candidate Requirements and Experience Experience: - BA in Arts Administration, Business Administration, Communications, Art History or related field - 2-3 years executive administrative experience required, preferably in arts, cultural institutions, nonprofit organizations, or higher education Knowledge, skills, and abilities: - Diplomatic and detail-oriented - Highly reliable and proactive - Adaptable and solution-oriented - Strong interpersonal skills Working Conditions - Occasional evening or weekend work for openings, board events, or museum programs - Fast-paced environment with frequent interaction with senior leadership, artists, and donors. Compensation & Benefits We provide competitive compensation, generous benefits and perks for all eligible employees including: - Pay Range: $25.00- $26.00/ hr. Commensurate with experience. - Medical, Dental, Vision - 403(b) retirement plan and matching retirement plan with an outstanding employer match - Hybrid remote work schedule available for applicable positions - Considerable paid time off, including annual leave, sick leave, and holidays - Discounts for staff in The Huntington Store and restaurants - Free admission to various museums and cultural institutions - Free passes each month to welcome family and friends to visit the grounds \\

Title: Accommodation Administrator | FIFO | 14/7 Roster | Cairns, Queensland Location: Weipa Queensland, REF27375V, Australia Job Description: Help create a home away from home - 14 days on, 7 days off roster - Immediate Start available - Opportunity to join the 18th largest employer globally and leader in quality of life services About the job Due to our continued growth Sodexo is seeking an experienced Accommodation Administrator to work across our Far North Queensland sites. Reporting to the Integrated Services Manger, your main responsibilities will entail high volume accommodation check-ins and flight bookings, data entry, database maintenance and receptionist duties. This is a local hire role meaning you need to live in Weipa and surrounding suburbs however we will consider fly in fly out from Cairns for the right applicant. About You You will consider yourself a well organised, self-motivated individual and hospitality professional with the ability to the below criteria: - Accommodation reservation experience (In-flight) preferable in a remote village, resort or similar environment - Administration experience supporting a very fast paced team - Inflight Accommodation system knowledge desirable but not essential - Intermediate to advanced proficiency in MS Office Suite - Excellent written and verbal communication skills are essential - Proven ability to listen to customer needs, exceed expectations and provide outstanding customer service in a friendly manner - Open C class Driver Licences is essential

• Handle day-to-day HubSpot maintenance and troubleshoot user-reported issues (a light, manageable volume — roughly 2–3 tickets a day) • Build and maintain new pipelines, automations, and workflows as the business grows • Design and implement integrations connecting HubSpot with other tools in the business's stack • Own HubSpot projects from planning through to completion — you won't just be told what to build, you'll help shape it • Maintain data quality, structure, and platform hygiene across properties, records, and lists • Document how HubSpot is configured and support fortnightly user training sessions • Act as the go-to architecture expert when the business needs to make a call on how HubSpot should be structured or scaled

Title: Grants and Contracts Coordinator (Grants & Contracts Professional 2) Location: Minneapolis United States Job Description: This hybrid remote/in-person position provides grant and research support to faculty in the Department of Surgery and reports to the Surgery Grants & Contracts Manager. The Grants/Contracts Professional 2 will be part of the Surgery Grants & Contracts (SGC) team to manage research grants and contracts following award. This individual will work closely with the other members of SGC, our finance team, and faculty and their teams manage and facilitate grant activities throughout the award lifecycle. See details about grant activities below under Responsibilities. They will offer guidance and expertise on budgeting, compliance, electronic data and file management, and reporting. They will also have an active role in coordinating funded projects by drafting sponsor prior approval letters, preparing subaward documents for SPA, helping to track budgets, and assisting with vendor agreements and other research-related contracts. The frequency of these activities vary across a diverse grant portfolio and across the lifecycle of the award. Many of the awards are multi-year and require organized, detailed tracking to ensure deadlines are met. Responsibilities Award Management, 80% effort ● Manage multiple multi-year awards from process notification to closeout. Responsibilities include: responding to sponsor requests, understanding budget limitations, identifying solutions to sponsors restrictions, preparing budget and administrative portions of the proposal/progress reports, obtaining subaward documentation, liaising with departmental and collegiate administration and SPA throughout life of the award, preparing other support documents for Department of Surgery faculty, working with the department finance team to manage prime and subaward budgets, and following up with stakeholders, as necessary. ● Understand and communicate sponsor and University policies regarding PI/staff eligibility, cost sharing, F&A sharing, sponsor restrictions, and award terms, and monitor research compliance requirements. ● Track status of submitted applications. ● Work with Sponsored Projects Administration (SPA) office on setting up outgoing and incoming subawards and research agreements. ● Manage the completion and submission of progress reports, carry forward, no cost extension, and other prior approval requests. ● Develop budgets for annual grant renewals and requests to carry-forward unobligated balances. ● Work with other departments and institutions on collaborative awards. ● Maintain NIH Other Support documents. ● Assist with new departmental research initiatives as they are developed. ● Manage UFRA submissions, including the processing of Material Transfer Agreements, and with the Privacy Office on Confidentiality and Data-Use Agreements, and other unfunded collaborative research agreements. ● Monitor and review subaward invoicing. ● Liaise and communicate effectively with stakeholders in the grant process, including faculty, researchers, SPA, sponsors, finance teams, internal and external collaborators, and team members. Development and Planning, 10% effort ● Participate in weekly SGC team planning meetings regarding current issues, policy updates, workload, processes, future tool development, etc. ● Work with SGC team to develop and maintain a library of standard application, award, or management components. ● Provide feedback on templates/job aids and additional guidance for new and experienced PIs thereby making processes more efficient and documents more thorough and accurate ● Continue professional development by attending relevant courses, workshops, seminars, professional society meetings and other training opportunities. Compliance and Research Project Management, 10% effort ● Ensure that research personnel are compliant with all UMN, state and federal regulations. Continually update records and assist with identifying needed trainings of supported faculty. ● Ensure compliance with University research policies and procedures in all tasks. Qualifications Required Qualifications: ● BA/BS plus at least two years of professional experience performing scientific, administrative, budgetary or grant duties or a combination of related education and work experience to equal at least six years (4 years for the bachelor's degree plus 2 years of work or education). ● Demonstrated ability to simultaneously work on multiple projects with regularly occurring, fixed deadlines and ability to re-prioritize tasks as needed to meet all deadlines ● Effective team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, stakeholders and central administration). ● Demonstrated effective problem identification and problem solving skills. ● Capable of accepting responsibility with a high level of independent initiative, proactivity, and creativity. ● Demonstrated ability to work independently with a high level of accountability, follow-through, and internal drive. ● Effective organizational skills are required to juggle multiple multi-year awards that may have periods of increased activity. ● Experience with Microsoft Office Suite (especially Excel) and similar Google tools Preferred Qualifications: ● Experience working in higher education institution ● Experience working with post-award management, budget, and contract preparation as well as experience with NIH award management, business and industry award management or clinical trial management. ● Experience with electronic systems such as eRA commons, other grant management systems (e.g. MN-GEMS), sponsor grant databases (e.g. NIH RePORTER), or University of Minnesota financial systems ● Demonstrated willingness to learn and grow professionally ● Project management experience Pay and Benefits Pay Range: $29.93-$34.94; depending on education/qualifications/experience Time Appointment: 100% Appointment Position Type: Civil-Service & Non-Faculty Labor Represented Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: - Competitive wages, paid holidays, and generous time off - Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program - Low-cost medical, dental, and pharmacy plans - Healthcare and dependent care flexible spending accounts - University HSA contributions - Disability and employer-paid life insurance - Employee wellbeing program - Excellent retirement plans with employer contribution - Public Service Loan Forgiveness (PSLF) opportunity - Financial counseling services - Employee Assistance Program with eight sessions of counseling at no cost - Employee Transit Pass with free or reduced rates in the Twin Cities metro area