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EY

Building a #BetterWorkingWorld by providing trust through assurance and helping organizations grow, transform & operate.

Executive Assistant

Executive AssistantExecutive AssistantFull TimeRemoteMid LevelTeam 10,001+Since 1989H1B SponsorCompany SiteLinkedIn

Location

India

Posted

4 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Executive Assistant

EY

Role Description We are looking for an Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as: - Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location. - Calendar Management - Maintaining project team’s calendar to showcase all key events that need to be planned. - Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call. - Travel Management - Support the project team members in booking the travel tickets. - Workshop or Area Visit Plan - Help in planning the agenda for workshops/area visits by handling the logistics of stay, food, and printing, etc. - Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. - Maintaining the project database and ensuring all documentation is captured and organized for ease of access. - Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. - Supplement delegates with correct pre-work and sessions. - Tool Support and Administration - Administrative support on various internal/external tools used across EY offices. - Data Processing and Administration - Data capture, processing, and administration of business information. Qualifications - Any graduate or Postgraduate. - 1 to 4 years of experience. - At least a year of experience working in a team environment handling virtual secretarial services is preferred. - Good command over English (written & spoken) is mandatory. Requirements - Strong multi-tasking, prioritization, organizational, and time management skills. - Enjoys problem solving. - Able to prioritize effectively. - Strong project coordination skills. - Comfortable using IT systems. - Excellent written and oral communication skills. - A strong team player who is comfortable working collaboratively with others. - Must be able to work virtually and independently. - Able to be diplomatic when dealing with clients. - Respond well to deadlines and work outside of normal hours when required. - Comfortable working on several activities concurrently. - Able to work in a rapidly changing environment and prioritize accordingly. - Professional and diplomatic communicator. - Quality focused and takes pride in paying attention to detail. - Self-starter, who can manage with minimal direction. - Able to interact with senior management. - Extremely organized and enjoys administration. - Able to work in a team arrangement. - Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook. Benefits - Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next. - Success, as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. - Transformative leadership: We’ll give you the insights, coaching, and confidence to be the leader the world needs. - Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

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