• Manage and prioritize the executive’s inbox daily, ensuring timely responses and organization. • Maintain and optimize calendar scheduling, including coordinating meetings and appointments. • Organize meeting agendas, follow-ups, and action items. • Protect executive time by filtering and prioritizing communications and requests. • Serve as a central communication hub between the executive and internal team members. • Act as a gatekeeper by redirecting inquiries and tasks to appropriate team members. • Ensure accountability by tracking delegated tasks and follow-ups. • Answer and manage incoming phone calls and virtual meetings professionally in English and Spanish, as needed. • Assist in coordinating day-to-day activities and operational priorities. • Track ongoing projects and ensure tasks are completed on time. • Maintain organized digital files, records, and documentation. • Support workflow management and administrative processes to improve operational efficiency.

• Monitor federal, state, county, and municipal procurement websites. • Identify government contracting opportunities that align with AlphaHire’s services. • Review solicitations and summarize key requirements. • Maintain an organized pipeline of active opportunities. • Download and organize solicitation documents. • Build compliance checklists and submission timelines. • Track amendments, Q&A deadlines, and proposal due dates. • Coordinate required documents and certifications. • Prepare proposal packages for submission. • Upload proposals through government procurement portals. • Maintain detailed submission records. • Monitor award notifications and procurement updates. • Update registrations and vendor profiles as directed. • Organize proposal templates and supporting documentation. • Assist with special projects as assigned.

Role Description Our client is looking for a friendly, proactive, and patient-focused Healthcare Virtual Assistant to become the first point of contact for patients outside of regular clinic hours. This role is ideal for someone who enjoys speaking with patients, keeping schedules organized, and helping healthcare practices grow through exceptional customer service. You'll primarily manage inbound patient calls, schedule appointments, reconnect with inactive patients, and support patient engagement initiatives. While this isn't a dedicated sales role, you'll play an important part in converting patient inquiries into scheduled appointments through excellent communication and follow-up. If you have strong phone skills, enjoy helping people, and thrive in a healthcare environment, we'd love to hear from you. Top 3 Priorities - Inbound Call Handling & Patient Scheduling - Patient Reactivation - Patient Activation & Event Outreach Key Responsibilities - Inbound Call Handling & Patient Scheduling - Answer inbound patient calls during evenings and weekends. - Schedule consultations and appointments. - Respond to patient inquiries professionally and accurately. - Provide excellent customer service while assisting patients with their healthcare needs. - Convert patient inquiries into scheduled appointments whenever appropriate. - Patient Reactivation - Reach out to more than 4,600 inactive patients through phone calls, text messages, and email campaigns. - Encourage previous patients to reconnect with the clinic and schedule treatments. - Follow up with inactive patients to improve patient retention and engagement. - Patient Activation & Event Outreach - Contact prospective and existing patients regarding upcoming clinic events and services. - Assist with flyer distribution initiatives. - Send text message and email campaigns promoting clinic events and services. - Follow up with prospective patients to encourage appointment bookings. Secondary Responsibilities - Verify patient insurance coverage when needed. - Provide organic social media support by posting content and engaging with followers (no paid advertising or marketing strategy required). - Perform general administrative tasks during slower call periods. - Assist with occasional medical scribing and chart documentation. - Maintain accurate patient records using the clinic's EMR system. Tools You'll Use - Rapid EMR - Google Voice and communication platforms - Email and text messaging tools - VPN/Remote Access Qualifications - Excellent spoken and written English communication skills. - Spanish-English bilingual skills are highly preferred due to the clinic's large Spanish-speaking patient population. - Strong phone etiquette with the confidence to communicate professionally with patients. - Experience handling inbound calls and appointment scheduling. - Experience with patient activation, patient reactivation, or outreach campaigns is highly preferred. - Experience converting patient inquiries into scheduled appointments. - Basic insurance verification experience is a plus but not required. - Familiarity with regenerative medicine, stem cell therapy, peptide therapy, hormone replacement therapy (HRT), or similar wellness treatments is an advantage. - Experience using EMR systems is beneficial; familiarity with Rapid EMR is a plus but not required. - Highly organized with excellent attention to detail. - Able to work independently while following established workflows and processes. - Comfortable learning new systems and remote access technology. - Must be able to submit an NBI Clearance and/or Local Police Clearance before onboarding (required). - Must be available for video meetings with the camera on when needed. Technical Requirements - Device: Reliable laptop or desktop computer. - Internet: Stable high-speed internet connection (minimum 25 Mbps). - Audio: Noise-canceling headset. - Video: Working webcam. - Workspace: Quiet, professional workspace suitable for handling patient calls. - Comfortable working remotely using VPN access and remote desktop systems. Ideal Candidate - Patient-focused and compassionate. - Professional and confident when speaking with patients. - Organized and detail-oriented. - Self-motivated and dependable. - Comfortable working independently in a remote environment. - Adaptable and eager to learn new systems and workflows. Deal Breakers - Applicants may not be a good fit if they have: - Poor phone etiquette or weak communication skills. - Difficulty confidently interacting with patients in a healthcare setting. - A history of poor reliability, attendance issues, or frequent scheduling conflicts. - Difficulty working independently or following established processes. - Unwillingness to conduct patient outreach or assist with appointment scheduling. - Poor attention to detail, particularly when documenting patient information or updating records. - Limited adaptability to learning new systems or working with remote access technology. Benefits - Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. - Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. - HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. - Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. - Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. - Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. - Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. - Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

Role Description We are looking for a highly organized, proactive, and detail-oriented Virtual Executive Assistant to support our leadership team and help keep day-to-day operations running smoothly. This role requires exceptional organizational skills, strong communication abilities, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality. As the Executive Assistant to the CEO, you will serve as a trusted partner to our CEO by: - Managing calendars and scheduling internal and external meetings while proactively identifying and resolving scheduling conflicts. - Coordinating executive calendars across multiple time zones. - Preparing meeting agendas, presentation materials, reports, and other supporting documents. - Taking meeting notes and distributing action items and follow-ups. - Coordinating domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and conference registrations. - Organizing onsite and virtual meetings, team events, and company activities. - Handling confidential and sensitive information with the highest level of discretion and professionalism. - Serving as a liaison between executives, employees, customers, vendors, and business partners. - Assisting with expense reporting, document preparation, online research, and administrative projects. - Supporting various departments with administrative tasks as business needs require. - Monitoring executive inboxes when needed and assisting with email management and follow-up. - Helping improve administrative processes and recommending efficiencies to support business operations. - Performing additional administrative duties as assigned. Qualifications - Proven experience as a Virtual Executive Assistant, Executive Assistant, Administrative Assistant, or in a similar role supporting CEOs. - Strong experience managing executive calendars, scheduling meetings, and coordinating travel. - Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive) and Microsoft Office (Word, Excel, PowerPoint, Outlook). - Experience using virtual communication and collaboration tools such as Zoom, Microsoft Teams, Slack, and VoIP platforms. - Excellent written and verbal English communication skills. - Strong organizational and time management skills with exceptional attention to detail. - Ability to prioritize multiple projects while meeting deadlines with minimal supervision. - Strong problem-solving skills and the ability to anticipate executive needs. - High level of professionalism, discretion, and integrity when handling confidential information. - Comfortable working in a fast-paced, technology-driven environment. - Experience supporting executives in the technology or IT industry is preferred but not required.