1900 Campus Commons Drive Reston, VA 20191
Program Manager / Senior Contract Specialist
Location
United States
Posted
1 day ago
Salary
0
Seniority
Senior
Job Description
Program Manager / Senior Contract Specialist
Cybermedia Technologies, LLC (CTEC)
• Provide dedicated acquisition and contract management support to the Centers for Disease Control and Prevention (CDC), Office of Acquisition Services (OAS). • Serve as the senior acquisition lead for contractor-delivered support across the federal acquisition lifecycle, including acquisition planning, solicitation development, evaluation support, award documentation, post-award administration, reporting, quality control, and day-to-day coordination with the Contracting Officer, COR, program offices, and contractor staff. • Manage and coordinate contractor support personnel performing acquisition lifecycle tasks for CDC OAS and supported program offices. • Track procurement action workload, milestones, action status, risks, and Procurement Administrative Lead Time (PALT) metrics. • Prepare and submit weekly, bi-weekly, and monthly status updates, including action counts, average PALT, in-transit files, issues, and corrective actions. • Maintain regular communication with the Contracting Officer, COR, program stakeholders, and contractor leadership to support workflow efficiency and customer satisfaction. • Ensure staffing continuity, professional conduct, ethical behavior, and compliance with non-personal services requirements. • Identify performance risks early and recommend practical solutions to maintain timely and acceptable performance. • Provide senior-level support for procurement planning and pre-award activities under applicable federal acquisition requirements. • Conduct and document market research, historical procurement reviews, and industry analysis. • Advise on acquisition strategy, contract type, procurement approach, and applicability of FAR, HHSAR, and HHS/CDC local policy requirements. • Support preparation, review, and routing of acquisition plans, market research documentation, determinations and findings, memoranda, checklists, and other file documentation for Government review. • Attend acquisition planning meetings, support data calls, and coordinate timely reviews and approvals. • Assist program offices in refining procurement requirements so packages are complete, supportable, and ready for acquisition action. • Prepare and edit solicitation and file documents, including RFQs, RFPs, IFBs, combined synopsis/solicitations, memoranda, checklists, and supporting documentation. • Support notices and postings through appropriate procurement channels, including SAM.gov, GSA eBuy, NITACC, NASA SEWP, and agency websites, as applicable. • Support Government review of offers or quotes and prepare professional, accurate, and complete award documentation. • Assist with control of vendor communications and support pre-proposal conferences, technical evaluations, past performance reviews, and source selection documentation. • Prepare analyses of business elements and pricing information, negotiation objectives, discussion support materials, and documentation of findings. • Prepare award documents, notices of award, debriefing or feedback materials, and Federal Procurement Data System (FPDS) reporting support. • Organize, quality-check, and submit complete electronic procurement files in accordance with CDC OAS requirements. • Participate in kick-off meetings and support contract administration communications among OAS, program offices, and contractors. • Prepare administrative, unilateral, and bilateral modifications with supporting documentation for Government review. • Assist with option exercise notices, contract term and condition accuracy checks, de-obligations, and other post-award actions. • Create and maintain digital/electronic contract file folders and deliver procurement files within required timeframes. • Perform work in accordance with CDC, HHS, and federal acquisition, information security, privacy, records management, accessibility, and contractor identification requirements. • Use or support use of CDC’s Integrated Contract Expert (ICE) contract writing system and related procurement tools after Government-provided access and training. • Ensure documents and deliverables are suitable for Government review, accessible where applicable, and aligned with Section 508 expectations. • Comply with CDC contractor identification, non-disclosure, privacy, information security awareness, records management, and safeguarding requirements. • Protect non-public, procurement-sensitive, and controlled information and ensure contractor staff understand applicable disclosure and conflict-of-interest restrictions.
Job Requirements
- Bachelor’s degree from an accredited college or university is required.
- At least seven (7) years of experience in program management, contracting, acquisition planning, cradle-to-grave federal acquisition support, or a combination of these areas is required.
- Current or previous Federal Acquisition Certification in Contracting (FAC-C) for a minimum of five (5) years is required, or a civilian equivalent certification/credential acceptable for senior federal acquisition support.
- Demonstrated senior-level knowledge of the Federal Acquisition Regulation (FAR), HHS Acquisition Regulation (HHSAR), and federal procurement lifecycle requirements.
- Experience supporting pre-award, solicitation, evaluation, award, post-award administration, modification, de-obligation, and closeout activities.
- Ability to lead, coordinate, and quality-review work performed by acquisition support staff while maintaining schedule, accuracy, and customer service expectations.
- Strong technical writing and document review skills, including the ability to produce clear, complete, and compliant acquisition documentation for Government review.
- Experience with contract writing and acquisition systems; previous CDC Integrated Contract Expert (ICE) experience is strongly preferred.
- Experience using or supporting procurement tools and systems such as FPDS, SAM.gov, GSA eBuy, contract file systems, SharePoint, Microsoft Teams, Word, Excel, and related reporting tools.
- Experience supporting small business coordination, SBA 8(a) documentation, GWAC or Schedule-based procurements, and federal strategic sourcing vehicles is preferred.
- Ability to facilitate meetings, respond to data calls, prepare executive-ready reports, and communicate acquisition status, risks, and recommendations to Government stakeholders.
- Demonstrated ability to maintain complete, accurate, and auditable electronic contract files and submit procurement files within required deadlines.
- Experience preparing status reports that include procurement action status, workload volume, PALT metrics, issues, and corrective actions.
- Demonstrated ability to protect non-public, procurement-sensitive, and controlled information and comply with NDA, privacy, information security, and records management requirements.
- Excellent analytical, organizational, written, and verbal communication skills.
Benefits
- Paid vacation & Sick leave
- Health insurance coverage
- Career training
- Performance bonus programs
- 401K contribution & Employer Match
- 11 Federal Holidays
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