• Own end-to-end interview scheduling across multiple regions and time zones. • Coordinate calendars for candidates, recruiters, hiring managers, and interview panels. • Schedule recruiter screens, technical interviews, panel interviews, and executive interviews. • Resolve scheduling conflicts and ensure interviews run smoothly. • Serve as the primary scheduling contact for candidates. • Provide timely, professional communication throughout the interview process. • Deliver a seamless and positive candidate experience. • Maintain interview stages and scheduling information within the ATS. • Monitor recruiting inboxes and follow up on interview feedback and scorecards. • Support offer coordination and other recruiting administration as needed. • Help improve recruiting processes and scheduling efficiency. • Identify opportunities to automate administrative tasks and streamline workflows. • Create documentation and best practices that support a scalable recruiting function.

Role Description The Recruitment Coordinator position is responsible for providing administrative support in a high-volume environment. This position will provide support to our clients by completing tasks including, but not limited to: - Post jobs to various job boards and Applicant Tracking Systems. - Conduct outbound phone screens to potential candidates, both scheduled and yet to schedule. - Accurately record candidate answers and conduct interviews in a professional manner. - Schedule phone, video, and onsite interviews by coordinating with candidates and client managers. - Manage shared email boxes and respond to candidate and client inquiries in a timely and professional manner. - Extend verbal and written offers of employment to qualified candidates. - Perform onboarding requests for new hires in company portal. - Assist with other duties as needed. Qualifications - 1+ years of experience in an administrative role preferred. - Minimum of a Bachelor’s degree. - Proven interpersonal, organizational, written and verbal communication skills. - Consistent professionalism and dependability. - Ability to work under pressure in a fast-paced environment. - Ability to multi-task and problem solve with a can-do attitude. - Strong computer skills with specific experience with the Microsoft Office Suite (Word, Excel, and PowerPoint). - Demonstrate ability to apply critical thinking skills. - Ability to conduct multiple tasks at once and meet deadlines. - Access to a quiet work environment free from distractions, with good internet connection and a reliable mobile phone. Company Description NXTThing is redefining the landscape of recruitment process outsourcing (RPO). We believe that hiring is both an art and a science, and we're pioneering a fresh approach that combines innovative technology with the human touch. Our mission is simple: to transform how companies attract top talent by offering innovative solutions tailored to their unique needs. At NXTThing, we're not just another RPO company—we're disruptors on a mission to elevate talent acquisition. With our dynamic leadership team each with 25+ years of recruitment expertise, we're leading the charge with a blend of advanced technology and personalized strategies.

Role Description The Talent Acquisition Coordinator plays a critical role in ensuring our hiring process runs smoothly from start to finish. Reporting to the Talent Acquisition team, you’ll partner closely with recruiters, hiring managers, and candidates to coordinate interviews, manage recruiting operations, and deliver an outstanding candidate experience. This role owns interview scheduling across multiple regions and time zones while supporting the day-to-day operations that keep our recruiting process moving efficiently. You’ll help remove administrative burden from recruiters, improve hiring velocity, and contribute to a seamless experience for candidates and hiring teams alike. What You’ll Do: - Interview Scheduling - Own end-to-end interview scheduling across multiple regions and time zones. - Coordinate calendars for candidates, recruiters, hiring managers, and interview panels. - Schedule recruiter screens, technical interviews, panel interviews, and executive interviews. - Resolve scheduling conflicts and ensure interviews run smoothly. - Candidate Experience - Serve as the primary scheduling contact for candidates. - Provide timely, professional communication throughout the interview process. - Deliver a seamless and positive candidate experience. - Recruiting Operations - Maintain interview stages and scheduling information within the ATS. - Monitor recruiting inboxes and follow up on interview feedback and scorecards. - Support offer coordination and other recruiting administration as needed. - Process Improvement - Help improve recruiting processes and scheduling efficiency. - Identify opportunities to automate administrative tasks and streamline workflows. - Create documentation and best practices that support a scalable recruiting function. Qualifications - 1+ years of experience in Recruiting Coordination, Talent Acquisition Coordination, HR Coordination, Executive Scheduling, Recruiting Operations, or a similar administrative role. - Experience scheduling interviews across multiple time zones. - Outstanding organizational skills with exceptional attention to detail. - Strong written and verbal English communication skills (C1 level). - Comfortable interacting with candidates, executives, and senior leaders. - Ability to manage multiple competing priorities in a fast-paced environment. - Highly proactive, resourceful, and able to work independently. Requirements - Experience supporting a recruiting or Talent Acquisition team. - Experience working in consulting, technology, SaaS, or professional services. - Experience with Applicant Tracking Systems (Workable preferred). - Familiarity with Google Workspace, Microsoft Outlook, Slack, Zoom, Microsoft Teams, and scheduling platforms. Benefits - Unlimited Vacation/PTO - Fully remote and distributed teams - Paid Parental Leave - Ongoing training and education opportunities - 0% Bureaucracy Culture - Focus is on responsibilities, not title

• Manage high volumes of applications across multiple recruitment campaigns • Review, process, and progress applications in line with defined criteria and timelines • Maintain accurate tracking of candidates through each stage of the recruitment process • Support recruitment delivery during peak assessment periods • Screen applications against predefined eligibility requirements • Apply consistent decision-making using standard frameworks and guidance • Maintain and update recruitment trackers, ensuring high levels of accuracy • Coordinate onboarding processes including documentation checks and system updates • Liaise with Assessment teams to confirm vacancy requirements and validate candidate suitability