• Supervise and provide day-to-day guidance to two Accounts Payable team members within the shared services organization. • Own the end-to-end Accounts Payable function, ensuring efficient, accurate, and timely processing of vendor invoices and payments. • Monitor daily transactional activities to ensure compliance with company policies, procedures, and internal controls. • Oversee supplier invoice processing in Concur, including workflow management and business approval. • Ensure invoices are accurately coded to support financial reporting, cost analysis, and departmental budget tracking. • Process weekly vendor payments through BACS and international wire transfers. • Partner with business teams to facilitate purchase order creation and support procurement activities. • Assist with daily and weekly cash management activities, including monitoring Group bank accounts. • Ensure all vendor payments and customer receipts are accurately recorded in Microsoft Dynamics 365 (D365) on a weekly and monthly basis. • Prepare and reconcile Group bank accounts for both the UK and U.S. entities. • Prepare and reconcile Accounts Payable balances for the UK and U.S., including monitoring and resolving aged items. • Oversee employee Travel & Expense (T&E) processing within Concur and generate ad hoc reporting as needed. • Support quarterly reviews, interim testing, and annual audits by preparing documentation and responding to auditor requests. • Ensure new vendor and employee records are created in accordance with established internal controls. • Partner with Concur and Microsoft Dynamics 365 consultants to troubleshoot issues, implement system enhancements, and improve Accounts Payable and related transactional processes. • Identify opportunities to improve processes, strengthen controls, and increase the efficiency of the Accounts Payable function.

• Review, verify, code, and process vendor invoices for payment. • Reconcile vendor statements and resolve invoice or balance discrepancies. • Obtain missing invoices and supporting documentation. • Maintain vendor records, including obtaining W-9s. • Download and prepare corporate credit card transactions for import into Sage Intacct. • Code credit card charges and obtain supporting receipts. • Assist with month-end close activities, including accruals. • Perform other related duties as assigned.

• Manage workloads, assist with complex issue resolution, and act as back up to the AP Manager and Assistant Controller when needed. • Oversee the end-to-end processing of vendor invoices, verifying accuracy, proper coding, and timely execution of payments. • Maintain positive vendor relationships, address payment discrepancies, and execute vendor reconciliations. • Assist in month-end financial closing activities, which can include research, processing assistance, and file imports. • Continuously identify and help implement best practices to streamline workflows and improve efficiency.

Role Description We are seeking a detail-oriented and highly organized Accounts Payable Clerk to support accounts payable operations across multiple real estate, hospitality, restaurant, and self-storage entities. This person will be responsible for: - Processing vendor invoices - Coordinating payments - Maintaining accurate financial records - Working with property managers, operators, vendors, and internal teams to resolve discrepancies The ideal candidate has hands-on accounts payable or bookkeeping experience, understands basic accounting principles, and is comfortable managing invoices and payments across multiple properties and entities. Key Responsibilities - Invoice Processing and Payments - Process, review, and code vendor invoices for payment through Bill.com. - Organize and pay restaurant and hospitality vendor invoices using MarginEdge. - Match invoices against purchase orders, contracts, and work orders before payment. - Prepare ACH, check, and wire payment runs and route them for approval. - Ensure invoices are properly supported, approved, and recorded before payment. - Accounts Payable Administration - Maintain accurate and current accounts payable records in QuickBooks Online across multiple entities. - Allocate shared expenses across properties and entities according to internal instructions. - Reconcile vendor statements and investigate outstanding, duplicate, disputed, or missing items. - Follow up with vendors and internal stakeholders to resolve invoice discrepancies. - Maintain organized digital records of invoices, approvals, and payment documentation for audit and tax purposes. - Month-End and Compliance Support - Assist with month-end closing activities. - Prepare or support accounts payable aging reports and accrual schedules. - Assist with 1099 preparation and vendor compliance documentation. - Ensure vendor records and supporting documents are complete and accurate. - Cross-Functional Support - Collaborate with property managers, restaurant operators, vendors, and internal accounting teams. - Provide general administrative support as needed. - Perform other accounting and accounts payable duties as assigned. Qualifications - Previous experience as an Accounts Payable Clerk, Accounts Payable Specialist, Bookkeeper, Accounting Assistant, or in a similar role. - Strong understanding of accounts payable processes and basic accounting principles. - Experience processing, coding, reviewing, and reconciling vendor invoices. - Ability to manage invoices and payments across multiple entities, properties, or business units. - Strong Microsoft Office skills, particularly Excel. - Excellent attention to detail and organizational skills. - Strong written and verbal communication skills. - Ability to prioritize a high volume of invoices and meet payment deadlines. - Ability to work efficiently both independently and as part of a team. - High level of integrity, discretion, and confidentiality. Preferred Qualifications - Experience with QuickBooks Online. - Experience with Bill.com. - Experience with MarginEdge. - Experience supporting real estate, property management, hospitality, restaurant, or self-storage businesses. - Experience with purchase order and work order matching. - Experience preparing payment runs, AP aging reports, accruals, and 1099 documentation. - Experience allocating expenses across multiple properties or legal entities. Ideal Candidate Profile The ideal candidate is accurate, dependable, and comfortable working in a fast-paced, multi-entity environment. They should be able to: - Manage a high volume of invoices - Recognize discrepancies - Follow approval processes - Communicate professionally with vendors and internal stakeholders This role is best suited for someone who takes ownership of their work, protects confidential financial information, and consistently maintains clean and well-organized accounts payable records.