Role Description We are seeking a detail-oriented and highly organized Accounts Payable Clerk to support accounts payable operations across multiple real estate, hospitality, restaurant, and self-storage entities. This person will be responsible for: - Processing vendor invoices - Coordinating payments - Maintaining accurate financial records - Working with property managers, operators, vendors, and internal teams to resolve discrepancies The ideal candidate has hands-on accounts payable or bookkeeping experience, understands basic accounting principles, and is comfortable managing invoices and payments across multiple properties and entities. Key Responsibilities - Invoice Processing and Payments - Process, review, and code vendor invoices for payment through Bill.com. - Organize and pay restaurant and hospitality vendor invoices using MarginEdge. - Match invoices against purchase orders, contracts, and work orders before payment. - Prepare ACH, check, and wire payment runs and route them for approval. - Ensure invoices are properly supported, approved, and recorded before payment. - Accounts Payable Administration - Maintain accurate and current accounts payable records in QuickBooks Online across multiple entities. - Allocate shared expenses across properties and entities according to internal instructions. - Reconcile vendor statements and investigate outstanding, duplicate, disputed, or missing items. - Follow up with vendors and internal stakeholders to resolve invoice discrepancies. - Maintain organized digital records of invoices, approvals, and payment documentation for audit and tax purposes. - Month-End and Compliance Support - Assist with month-end closing activities. - Prepare or support accounts payable aging reports and accrual schedules. - Assist with 1099 preparation and vendor compliance documentation. - Ensure vendor records and supporting documents are complete and accurate. - Cross-Functional Support - Collaborate with property managers, restaurant operators, vendors, and internal accounting teams. - Provide general administrative support as needed. - Perform other accounting and accounts payable duties as assigned. Qualifications - Previous experience as an Accounts Payable Clerk, Accounts Payable Specialist, Bookkeeper, Accounting Assistant, or in a similar role. - Strong understanding of accounts payable processes and basic accounting principles. - Experience processing, coding, reviewing, and reconciling vendor invoices. - Ability to manage invoices and payments across multiple entities, properties, or business units. - Strong Microsoft Office skills, particularly Excel. - Excellent attention to detail and organizational skills. - Strong written and verbal communication skills. - Ability to prioritize a high volume of invoices and meet payment deadlines. - Ability to work efficiently both independently and as part of a team. - High level of integrity, discretion, and confidentiality. Preferred Qualifications - Experience with QuickBooks Online. - Experience with Bill.com. - Experience with MarginEdge. - Experience supporting real estate, property management, hospitality, restaurant, or self-storage businesses. - Experience with purchase order and work order matching. - Experience preparing payment runs, AP aging reports, accruals, and 1099 documentation. - Experience allocating expenses across multiple properties or legal entities. Ideal Candidate Profile The ideal candidate is accurate, dependable, and comfortable working in a fast-paced, multi-entity environment. They should be able to: - Manage a high volume of invoices - Recognize discrepancies - Follow approval processes - Communicate professionally with vendors and internal stakeholders This role is best suited for someone who takes ownership of their work, protects confidential financial information, and consistently maintains clean and well-organized accounts payable records.

• Oversee end-to-end AP processing including invoice receipt, coding, approval routing, and payment disbursement. • Manage weekly and off-cycle check, ACH, and wire payment runs. • Maintain vendor master data including onboarding, W-9 collection, and banking information updates. • Monitor AP aging and ensure liabilities are recorded and settled within agreed terms. • Resolve vendor disputes and escalated payment inquiries professionally and promptly. • Oversee employee expense report review and reimbursement processing in compliance with company T&E policy. • Ensure proper sales and use tax treatment on applicable vendor invoices. • Lead AP-related month-end close activities including accruals, cutoff review, and GL reconciliations. • Prepare and review AP subledger-to-GL reconciliations and resolve variances. • Support the preparation of cash disbursement forecasts and working capital reporting. • Produce AP performance metrics including invoice cycle time, aging analysis, and vendor payment compliance. • Assist with internal and external audit requests related to the AP function. • Identify and implement process improvements to enhance AP efficiency, accuracy, and scalability. • Enforce internal controls over the procure-to-pay cycle in accordance with company policy. • Support ERP system enhancements, automation initiatives, and AP-related system configurations. • Maintain and update AP policies, procedures, and desk documentation.

• Ensure accurate and timely review, documentation, approval, and processing of invoices into our Deacom A/P system. • Ensure vendors are paid timely and accurately by researching payment terms, reviewing invoices, and verifying payment instructions. • Timely follow up and resolution of discrepancies. • Research requests and provide prompt and courteous communications with sites, vendors, and employees on all questions relating to all accounts payable. • Verify and assign proper General Ledger accounts and cost centers non-PO charges. • Provide support with audit requests. • Performed other duties as assigned.

• Proactively manage supplier accounts, including supplier statement reconciliations • Manage Accounts Payable inbox • Filing of electronic invoices and statements on time • Coding of invoices/credit notes to the correct GL code • Managing Pleo expenses and dealing with all expense-related queries • Reconcile the company credit card expenditure • Maintain good and regular communication with teams across the business • Month-end tasks such as intercompany recharges, AP, and AR reports • Managing a budget tracker for staff costs and travel • Chasing POs and assisting with the credit control team • Setting up supplier payments in the bank • Processing opportunities in Salesforce • Process sales orders and sales invoices daily • Setting up customer DD in GoCardless and posting payments in NetSuite • Complete supplier and infosec forms for Sales Reps • Assist the finance team colleagues • Ad hoc duties as required