• Proactively manage supplier accounts, including supplier statement reconciliations • Manage Accounts Payable inbox • Filing of electronic invoices and statements on time • Coding of invoices/credit notes to the correct GL code • Managing Pleo expenses and dealing with all expense-related queries • Reconcile the company credit card expenditure • Maintain good and regular communication with teams across the business • Month-end tasks such as intercompany recharges, AP, and AR reports • Managing a budget tracker for staff costs and travel • Chasing POs and assisting with the credit control team • Setting up supplier payments in the bank • Processing opportunities in Salesforce • Process sales orders and sales invoices daily • Setting up customer DD in GoCardless and posting payments in NetSuite • Complete supplier and infosec forms for Sales Reps • Assist the finance team colleagues • Ad hoc duties as required

• Review vendor invoices for accuracy, coding, and required approvals. • Process invoices and maintain accounts payable records. • Respond to vendor inquiries and resolve payment-related issues. • Reconcile vendor statements and investigate discrepancies. • Audit and process company credit card transactions. • Maintain organized financial documentation in accordance with company policies and accounting standards. • Assist with month-end activities and other accounting projects as needed. • Provide support to the broader Finance team.

• Manage incoming physical and digital billing queues. • Gather, audit, and systematically process invoice entries with an absolute commitment to a rigorous three-way matching process against purchase orders and receiving documents. • Accurately code general expense invoices to correct General Ledger (GL) accounts, verifying necessary authorization signatures and internal approvals. • Cleanly input transaction details, set up vendor profiles, and maintain documentation within the proprietary financial ERP database (Label Traxx). • Execute weekly accounts payable aging reviews, prepare payment runs, and process disbursements through ACH, paper checks, and credit card portals. • Generate and upload Positive Pay files to online banking interfaces to safeguard company cash assets and prevent unauthorized transactions. • Conduct monthly audits and reconciliations of company-issued credit cards, ensuring business expenses have matching receipts and correct accounting allocations. • Act as the primary technical point of contact for external vendors, resolving account discrepancies, payment inquiries, and statement variances professionally and promptly. • Conduct monthly reconciliations of vendor statements against internal AP Aging schedules to maintain clean ledger balances. • Compile, format, and deliver monthly expense and inventory accrual data to support the senior accounting team during close cycles. • Facilitate vendor setup validation, obtain completed W-9 forms, and directly support the annual 1099 compliance and reporting workflows. • Actively cross-train in accounts receivable functions to serve as a reliable business-continuity backup for the Accounts Receivable Associate. • Support year-end financial audits and ad hoc reporting projects under the guidance of senior controllers.

• Invoice Processing and Payment: Review and process a high volume of invoices with accuracy, completeness, and adherence to company policies and procedures. • Code and enter invoices into the financial system, ensuring proper account allocation and cost center classification. • Timely reconciliation of department credit cards with related receipts with accuracy. • Address vendor inquiries, resolve payment-related issues, and manage vendor statements and reconciliations. • Assist in audit, month-end and year-end closing processes, including accruals, account reconciliations, and financial statement preparation. • Ensure timely processing of expense reimbursements by reviewing all expense reports submitted for verification with the travel and expense reimbursement policy. • Assist in 1099 submissions and other regulatory filings. • Assist AP Manager with ad hoc reporting and projects as required.