• Design and deploy AI-powered workflows and agents to automate repetitive marketing ops tasks • Build and maintain process automations across the martech stack • Identify automation opportunities across campaign operations, lead processing, and data quality • Stay current on emerging AI tooling (MCP integrations, LLM-powered ops, etc.) and bring relevant innovations in-house • Coordinate lead enrichment and normalization pipelines • QA landing pages, campaign sequencing, form routing, and nurture workflows end to end • Own conversion tracking infrastructure and attribution modeling • Ensure data integrity across campaign inputs and outputs • HubSpot: campaign configuration, lifecycle stages, reporting, and workflow management • Chilipiper: meeting routing logic, form concierge setup, and inbound lead handling • Navattic: interactive demo management and performance tracking • Warmly: intent signal monitoring and site visitor enrichment • GTM / GA4: tag management, event tracking, and conversion configuration • Own and enforce data hygiene standards across marketing systems • Build processes to catch and remediate dirty data before it reaches pipeline

Role Description A US-based real estate investment and wholesaling firm, in business since 1999, is seeking a Virtual Operations & Marketing Coordinator to run its day-to-day marketing and operations. This is a full-time, fully remote role for someone who can own a CRM, manage high-volume SMS outreach, keep an executive inbox under control, and maintain clean, deployment-ready lead data — the pipeline that drives the company’s deals. You will report to the business owner and support several connected brands. The role calls for independence, precision, and clear communication: much of the work runs while the US team is offline, so the firm needs someone who owns outcomes, flags problems early, and keeps stakeholders informed without being asked. Key Responsibilities - CRM Management & Administration: - Create and maintain SMS, email, and workflow templates. - Upload and clean contact lists. - Apply tagging and segmentation. - Monitor inbound inquiries. - Maintain data accuracy across platforms. - SMS & Text Outreach: - Manage daily SMS campaigns from list prep through send and follow-up. - Verify and clean contacts before deployment. - Monitor delivery and responses. - Qualify and route leads. - Maintain opt-in / opt-out compliance. - Email & Executive Inbox Support: - Organize and triage leadership inboxes. - Prioritize by urgency and business impact. - Flag time-sensitive items (lender, partnership, escalation, and contract correspondence). - Track follow-ups. - Draft replies on request. - Lead Data Operations (training provided): - Clean and standardize property files. - Pull and organize skip-traced owner data. - Prepare accurate lists for outreach and CRM upload. - Marketing, Social & Content (basic proficiency is fine): - Schedule and publish social content. - Create and repurpose written content. - Build and monitor email and event campaigns. - Help moderate an online community. - Website, Presentations & Research (training provided): - Update website pages and blog posts (WordPress / Elementor). - Build PowerPoint materials. - Conduct business, market, and competitor research with clear summaries. Qualifications - Hands-on CRM administration (GoHighLevel or comparable): lists, tagging, segmentation, templates. - SMS / text-outreach experience (or closely comparable outreach), including list prep, deployment, response handling, and opt-out compliance. - Executive email / inbox management with strong prioritization judgment. - Strong data-operations discipline: cleaning, de-duplicating, standardizing, and validating data. - Excellent written English; high attention to detail; able to work independently across US (Arizona) business hours. - Fast learner across new platforms, with strong problem-solving instincts. Preferred Qualifications - Real estate lead-generation or property-research experience. - Skip-tracing / property-data tools (DealMachine, PropStream). - Website maintenance (WordPress / Elementor), content / social, and PowerPoint. - Experience supporting a multi-business owner. Tools & Software - Primary CRM: GoHighLevel (GHL). - Also: REI BlackBook, Smarter Contact, EZ Texting, InvestorBase, Rezzie, Offergun, DealMachine, PropStream, Zillow, FlexMLS, WordPress, Elementor, Streamyard, PowerPoint. - Collaboration via Microsoft Teams and OneDrive. What Makes You a Great Fit - You guard data quality and clean every list before it goes out. - You act before being told and flag problems early. - You keep a busy owner informed without being chased. - You take correction well and improve the system. - You stay organized across many brands and tools. What We Offer - Up to $[5]/hour. - 100% remote work. - Full-time role. To apply: Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English), and complete the assessment in this link: Assessment Link . By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only. Interview scheduling: Initial recruiter calls are held in US Mountain Standard Time (MST), within a 3:00 AM – 1:00 PM MST window. In local time that is approximately: - Philippines (PHT): 6:00 PM – 4:00 AM (next day). Thank you in advance for your flexibility in finding a time that works.

• Manage purchase orders, contracts, invoicing, and payment tracking for KOL engagements. • Coordinate contract execution through DocuSign and maintain accurate project documentation. • Ensure all KOL payments are processed accurately and on time. • Track engagement details, deliverables, compensation, and agreement status. • Maintain centralized tracking of KOL, event, and content-related expenses. • Monitor budgets, actual spend, and financial commitments. • Provide visibility and updates to internal stakeholders. • Manage KOL and event workflows within Asana and internal systems. • Coordinate event logistics, timelines, contracts, communications, and deliverables. • Research speaking opportunities and track event participation. • Prepare event-related communications, scheduling, and presentation materials. • Support lead capture initiatives and event engagement activities. • Track content production timelines and deliverables across videos, podcasts, webinars, and marketing assets. • Coordinate with internal teams and external vendors to ensure projects stay on schedule. • Organize and distribute final content assets. • Identify and escalate risks that may impact deadlines. • Build and maintain weekly reporting for KOL, webinar, referral, and event performance. • Pull data from systems such as Salesforce and PartnerStack. • Deliver accurate, organized performance reports and pipeline metrics on a weekly basis.

• Optimize existing marketing automation campaigns. • Implement new, international marketing automation programs and campaigns. • Introduce new channels and touchpoints to communicate with customers. • Own cross-team, cross-office projects. • Execute and develop our newsletters. • Report on campaign performance and suggest improvements. • Proactively benchmark competitors as well as best-of-breed SaaS industry email campaigns.