Wellbeing solutions that drive positive outcomes for organizations while transforming people's lives for the better
Proposal Specialist
Location
United States
Posted
17 hours ago
Salary
0
Seniority
Senior
Job Description
Proposal Specialist
Workplace Options
• Manage the proposal process from RFP receipt to submission • Assess compliance requirements, identifying risks, schedule and facilitate meetings • Create templates, identify boilerplate content, and collect core qualification materials • Assign responsibilities, monitor working drafts, edit and format drafts, and submit final materials • Collaborate with various departments to gather necessary information, ensure proposals are accurate and compelling, and meet submission deadlines • Develop and write high-quality proposals in response to RFX and other solicitation documents • Gather necessary information from internal stakeholders and ensure proposals align with client needs and company capabilities • Create proposal outlines and compliance matrices to meet all requirements • Identify gaps or areas for improvement and address them with SMEs and the SAM Lead • Manage, coordinate, and track daily proposal activities • Communicate and follow up on all data calls, review data received, and request validation/correction as needed • Follow color review procedures and ensure content complies with RFX and WPO standards • Enhance bids with clear, accessible written content • Write bespoke answers to customer questions • Include customer-focused sales messages (win themes) • Develop and edit simple graphics or tabular presentations • Identify risks and opportunities • Participate in and/or lead meetings to develop win themes and proposal development strategies
Job Requirements
- Strong written and spoken English communication skills
- Bachelor’s degree in English, Communications, Marketing, Business, or 5+ years of experience a related field
- Minimum of 5+ years of experience in proposal writing or a related role
- Experience managing the complexity of multiple proposals, focusing on project management and quality assurance
- Successful collaboration with cross-functional subject matter experts and corporate personnel
- Advanced skills using Microsoft Office, Adobe, and InDesign
- Excellent understanding of document design elements and marketing techniques
- Create win themes and embed stories throughout proposal responses
- Excellent writing and editing skills, with the ability to produce clear, concise, and compelling content
- Consistent personal ethics: integrity, dependability, initiative, and quality
- Ability to handle multiple projects simultaneously and manage competing priorities
- Strong analytical, problem-solving, and decision-making capabilities.
Benefits
- Full benefits package
- Paid time off
- 401k match
- Training/tuition reimbursement
- Gym reimbursement
- Wellness rewards
- Access to EAP benefits and all WPO services
- Mentorship Program
- Employee exchange programme
- Comprehensive training provided for this position
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