Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Job Description The Senior Administrative Assistant will provide high-level administrative and operational support to multiple senior leaders. This position requires strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, executive-facing environment. The individual will act as a key partner to leadership, enabling efficient decision-making, communication, and execution across teams. Responsibilities: - Executive Support - Manage highly complex executive calendars, including prioritization of Keystone and Elevate program meetings such as SteerCo, design sessions, testing governance, and cutover planning. - Coordinate meetings, agendas, materials, team out-of-office tracking, and follow-ups. - Orchestrate leadership cadence (weekly leadership reviews, program checkpoints, stakeholder syncs) - Anticipate scheduling conflicts and proactively optimize leaders' time against strategic priorities, including travel calendars across time zones and senior leader visits to California. - Program Coordination - Coordinate logistics and materials for key program forums (SteerCo, SIT/UAT readouts, cutover war rooms) - Track action items, decisions, dependencies, and deliverables across Finance, SAP, Workforce, Workplace, and Source-to-Pay workstreams. - Support preparation of executive-ready materials (PowerPoint, briefing packs, talking points) - Executive Readiness & Governance - Prepare briefing materials ahead of key meetings (SteerCos, SVP reviews) - Ensure leadership is prepared with context, risks, and decisions needed - Support governance discipline (agenda setting, notes, follow-ups) - Meeting & Event Management - Organize leadership meetings (e.g., staff meetings, SteerCos, leadership reviews) - Coordinate logistics for offsites, town halls, and executive events - Operational Support - Support Concur travel planning needs, including domestic and international travel, expense reporting, approvals, and related procurement processes. - Maintain organizational tools, trackers, and documentation - Support onboarding logistics (workspace setup, equipment coordination, supply readiness) - Maintain and manage the contracts and SOW repository, ensuring all documents are current, accurate, and properly stored - Track contract lifecycle activities, including intake, approvals, execution, renewals, and terminations - Manage office mail, deliveries, and supplies of inventory, including ordering, stocking, and distribution to ensure continuous availability. - Provide general administrative support as needed to ensure smooth daily operations. - Confidentiality & Discretion - Handle sensitive and confidential information with professionalism - Support leadership in personnel, financial, and strategic matters - Exercise sound judgment in handling executive-level decisions and discussions Qualifications Requirements: - 5+ years of administrative experience supporting senior leaders or executives - Strong calendar management and organizational skills - Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams) - Experience coordinating across multiple stakeholders and priorities - Excellent written and verbal communication skills Desired Characteristics: - Experience supporting VP/SVP-level executives in a corporate environment - Ability to anticipate needs and proactively solve problems - Comfortable working in a fast-paced, matrixed organization - Strong judgment, professionalism, maturity, and discretion - Experience supporting SAP, Finance, or large transformation programs (e.g., S/4HANA) - Strong attention to detail and structured follow-through (e.g., tracking action items, governance cadence) - Media and entertainment experience preferred. Additional Requirements: - Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. - Must be willing to work in Universal City, CA - Must be willing to work flexible hours as needed to support business priorities. This position is eligible for company-sponsored benefits, including medical, dental and vision insurance, 401(k) matching program, paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70,000 - $90,000 Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

Role Description We’re looking for an experienced Administrative Assistant who can deliver reliable, high-quality support with a strong focus on control, accuracy, data security, and overall performance. This role requires someone who has already mastered the fundamentals, no juniors, no learning curve, and no training from scratch. We need someone who can step in, take ownership, and keep operations running smoothly from day one. Key Responsibilities: - Manage administrative tasks such as scheduling, inbox management, document preparation, and record-keeping with a high level of precision. - Confirm client details, location/suburb, and availability during intake to facilitate efficient scheduling. - Offer appointment options based on therapist location, travel feasibility, and existing bookings. - Manage cancellations, reschedules, and follow-up calls to fill vacant slots promptly. - Maintain an up-to-date calendar of mobile practitioners’ appointments across multiple suburbs. - Ensure travel distances and time between appointments are realistic for each practitioner. - Identify and propose alternative days/times if a practitioner cannot feasibly reach a client’s location. - Proactively fill gaps in practitioners’ schedules due to cancellations, prioritising clients in the same area to reduce downtime. - Capture client details, preferences, and availability accurately in the scheduling system. - Maintain detailed notes on each appointment to support efficient handover and follow-ups. - Maintain strong data security practices and handle sensitive information with strict confidentiality. - Monitor workflows, ensure quality control, and flag issues proactively. - Produce accurate reports, track deadlines, and support internal processes to maintain operational efficiency. - Coordinate with internal teams and external partners in a timely, organized manner. - Uphold consistency, structure, and quality in every aspect of administrative work. Qualifications - Minimum 3–5 years of proven experience in customer service, appointment scheduling, or diary management (healthcare, allied health, or mobile services experience highly regarded). - Proficiency with calendar/booking software (e.g., Splose, Cliniko, Halaxy, or similar) and MS Office/Google. - Proficiency with office software, project management tools, and digital communication platforms. - Strong background in managing information securely and maintaining confidential records. - Demonstrated ability to operate with minimal supervision while maintaining high standards of accuracy and professionalism. - Excellent organizational skills, attention to detail, and ability to prioritize effectively. - Strong written and verbal communication skills. - A performance-driven work ethic and commitment to quality control. - Ability to work independently, think ahead, and make practical scheduling decisions. Work Arrangement & Expectations This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work. - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).

Role Description - Prepare and process customer invoices accurately and on time. - Track accounts receivable and assist with collections as needed. - Maintain job files, customer records, and project documentation. - Coordinate office communications, emails, and phone calls. - Assist with scheduling and project administration. Estimating & Proposal Support - Assist in preparing project estimates and bid packages. - Gather pricing from suppliers and subcontractors. - Organize bid documents, specifications, and project requirements. - Prepare professional proposals and customer quotations. - Track submitted bids and follow up on project opportunities. Business Development & Contract Acquisition - Research and identify public and private bidding opportunities. - Monitor procurement websites and contractor networks for new projects. - Assist in preparing contract documents and vendor registrations. - Build and maintain relationships with general contractors, property managers, and potential clients. - Support marketing and outreach efforts to generate new business opportunities. Project Support - Coordinate communication between customers, project managers, and field staff. - Assist with contract administration and change order documentation. - Maintain project status reports and tracking systems.

• Own and optimize complex, multi-stakeholder calendars for Security and Product VPs • Drive meeting hygiene and outcomes: agendas, pre-reads, the right attendees, action items, and follow-through • Coordinate operating rhythms: team meetings, leadership syncs, planning cycles, business reviews, org communications • Partner with VPs on priority management • Manage travel and logistics • Serve as a trusted liaison to senior leaders, internal teams, and external stakeholders • Handle confidential information and sensitive topics with care