Role Description We are seeking a highly organized Executive Coordinator to work directly with the CEO and support leadership activities, operational follow-up, reporting, and cross-functional coordination across HR, Finance, IT, Operations, and Administration. This position is ideal for a professional who enjoys structure, follow-up, problem-solving, and executive-level coordination. Key Responsibilities - Executive Support - Manage and prioritize executive calendars, meetings, and scheduling. - Coordinate meetings across multiple stakeholders and time zones. - Prepare meeting agendas, summaries, minutes, and follow-up action trackers. - Monitor executive priorities and ensure timely execution of action items. - Support leadership communication and administrative activities. - Operational Coordination - Follow up with departments on ongoing projects, deliverables, and deadlines. - Coordinate communication between teams and leadership. - Maintain visibility over operational priorities and escalation points. - Identify risks, delays, and bottlenecks and ensure timely resolution. - Reporting & Documentation - Prepare executive reports, summaries, dashboards, and presentations. - Maintain organized documentation and digital records. - Ensure information is accurate, structured, and easily accessible. - Assist with KPI tracking and reporting activities. - Process Improvement - Help improve workflows, coordination processes, and reporting systems. - Utilize digital tools and AI productivity tools to increase efficiency. - Contribute to operational excellence initiatives. Qualifications - 3+ years of experience in one or more of the following: Executive Assistant, Executive Coordinator, Administrative Manager, Operations Coordinator, Project Coordinator, Administrative Coordinator, Chief of Staff Support, Office Manager, etc. - Excellent English communication skills (written and verbal). - Strong organizational and follow-up skills. - Experience preparing reports, meeting minutes, and executive documentation. - Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook). - Ability to manage multiple priorities simultaneously. - Ability to work independently in a fully remote environment. Requirements - French proficiency (preferred). - Experience supporting senior leadership, executives, directors, or CEOs (preferred). - Experience in international organizations (preferred). - Familiarity with AI productivity tools (ChatGPT, Claude, Copilot, etc.) (preferred). - Experience with project management or task-tracking systems (preferred). Benefits - Fully Remote Work Environment: Work from anywhere in Lebanon while collaborating with international teams and leadership. - Compensation in USD: Receive your salary in USD with transparent compensation and regular payment cycles. - Direct Exposure to Executive Leadership: Work directly with the CEO and gain visibility into strategic decision-making, business operations, and cross-functional management. - Career Growth Opportunities: This role offers significant exposure to Operations, HR, Finance, Administration, and Project Coordination, creating strong opportunities for future career progression. - Company Equipment Provided: Company laptop and required work tools provided. - Paid Time Off: Annual leave and public holidays in accordance with company policy. - Professional Development: Access to online learning platforms, professional training resources, and continuous development opportunities. - International Work Environment: Collaborate with colleagues, clients, and stakeholders across multiple countries and business functions. - AI & Modern Productivity Tools: Work with modern systems and AI-powered productivity tools including ChatGPT and other digital collaboration platforms. - Performance-Based Growth: Opportunities for increased responsibilities, career advancement, and compensation growth based on performance and contribution.