Role Description We are seeking a highly organized Executive Coordinator to work directly with the CEO and support leadership activities, operational follow-up, reporting, and cross-functional coordination across HR, Finance, IT, Operations, and Administration. This position is ideal for a professional who enjoys structure, follow-up, problem-solving, and executive-level coordination. Key Responsibilities - Executive Support - Manage and prioritize executive calendars, meetings, and scheduling. - Coordinate meetings across multiple stakeholders and time zones. - Prepare meeting agendas, summaries, minutes, and follow-up action trackers. - Monitor executive priorities and ensure timely execution of action items. - Support leadership communication and administrative activities. - Operational Coordination - Follow up with departments on ongoing projects, deliverables, and deadlines. - Coordinate communication between teams and leadership. - Maintain visibility over operational priorities and escalation points. - Identify risks, delays, and bottlenecks and ensure timely resolution. - Reporting & Documentation - Prepare executive reports, summaries, dashboards, and presentations. - Maintain organized documentation and digital records. - Ensure information is accurate, structured, and easily accessible. - Assist with KPI tracking and reporting activities. - Process Improvement - Help improve workflows, coordination processes, and reporting systems. - Utilize digital tools and AI productivity tools to increase efficiency. - Contribute to operational excellence initiatives. Qualifications - 3+ years of experience in one or more of the following: Executive Assistant, Executive Coordinator, Administrative Manager, Operations Coordinator, Project Coordinator, Administrative Coordinator, Chief of Staff Support, Office Manager, etc. - Excellent English communication skills (written and verbal). - Strong organizational and follow-up skills. - Experience preparing reports, meeting minutes, and executive documentation. - Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook). - Ability to manage multiple priorities simultaneously. - Ability to work independently in a fully remote environment. Requirements - French proficiency (preferred). - Experience supporting senior leadership, executives, directors, or CEOs (preferred). - Experience in international organizations (preferred). - Familiarity with AI productivity tools (ChatGPT, Claude, Copilot, etc.) (preferred). - Experience with project management or task-tracking systems (preferred). Benefits - Fully Remote Work Environment: Work from anywhere in Lebanon while collaborating with international teams and leadership. - Compensation in USD: Receive your salary in USD with transparent compensation and regular payment cycles. - Direct Exposure to Executive Leadership: Work directly with the CEO and gain visibility into strategic decision-making, business operations, and cross-functional management. - Career Growth Opportunities: This role offers significant exposure to Operations, HR, Finance, Administration, and Project Coordination, creating strong opportunities for future career progression. - Company Equipment Provided: Company laptop and required work tools provided. - Paid Time Off: Annual leave and public holidays in accordance with company policy. - Professional Development: Access to online learning platforms, professional training resources, and continuous development opportunities. - International Work Environment: Collaborate with colleagues, clients, and stakeholders across multiple countries and business functions. - AI & Modern Productivity Tools: Work with modern systems and AI-powered productivity tools including ChatGPT and other digital collaboration platforms. - Performance-Based Growth: Opportunities for increased responsibilities, career advancement, and compensation growth based on performance and contribution.

• Manage and maintain schedules for real estate agents and clients • Coordinate and schedule property showings, open houses, and other appointments • Communicate with clients and real estate agents to confirm appointments and provide updates • Utilize scheduling software and tools to efficiently manage appointments • Prepare and send appointment reminders to clients and real estate agents • Monitor and adjust schedules to accommodate any changes or conflicts • Maintain accurate records of appointments and schedules • Assist with other administrative tasks as needed

Role Description Our client is looking for a proactive Executive Assistant who can support daily executive needs while improving how the business stays organized. You will manage calendars, communications, documents, spreadsheets, and administrative workflows that help the team move faster and make better decisions. This role is ideal for someone who enjoys creating order, spotting process gaps, and working independently with professionalism and discretion. You will be trusted to keep priorities on track and help the business run more efficiently every day. Responsibilities - Manage executive calendars, scheduling, meetings, reminders, and follow-ups so priorities stay organized and on track - Support professional business communications, including emails, messages, documents, and internal updates - Create, update, and maintain spreadsheets, trackers, reports, and organized records with strong attention to detail - Coordinate administrative and operational tasks that help daily business activities run smoothly - Improve existing workflows by identifying gaps, organizing information, and creating clearer processes - Prepare documents, presentations, summaries, and other materials using Microsoft Office and Google Workspace - Track deadlines, action items, and open tasks to make sure nothing falls through the cracks - Handle confidential information with professionalism, accuracy, and discretion - Work independently in a remote environment while communicating progress, blockers, and priorities clearly - Support ad hoc operational projects as the business grows and needs change. Qualifications - Excellent written and verbal English communication skills - 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar role - Strong calendar management, business communication, and administrative support experience - Advanced proficiency with Microsoft Office and Google Workspace - Strong spreadsheet skills, including organizing, tracking, and maintaining accurate data - Excellent organization, time management, attention to detail, and follow-through - Reliable remote work setup, including a headset and a quiet workspace with no background noise Requirements - Experience supporting U.S. or Canadian executives or clients - Experience improving administrative systems, workflows, or operating procedures - Comfort using project management, CRM, automation, or productivity tools - Experience preparing reports, meeting notes, dashboards, or executive summaries - Background in operations support for a growing remote team Benefits - Access to a $200K+ perk marketplace with discounts on 150+ global services. - Option to withdraw up to 50% of approved earnings before payday.

• Support leadership with operational coordination, communication management, and meeting organization. • Document meetings, prepare summaries, and track action items. • Coordinate calendars, meetings, and scheduling requests. • Conduct research and compile reports. • Track project progress and monitor deadlines.