Role Description Our client is seeking an experienced Senior Executive Assistant to provide high-level support to executive leadership. This role serves as a strategic partner to the CEO and senior leadership team, ensuring seamless operations, effective communication, and efficient execution of key priorities. This position is ideal for a highly organized, proactive professional who thrives in fast-paced environments, handles confidential information with discretion, and excels at managing competing priorities. Key Responsibilities - Executive Calendar & Time Management - Manage complex executive calendars across multiple time zones - Coordinate internal and external meetings - Prioritize schedules and protect executive focus time - Resolve scheduling conflicts proactively - Prepare agendas, meeting materials, and executive briefings - Executive Communications - Manage and prioritize executive email communications - Screen calls and correspondence on behalf of leadership - Draft, edit, and proofread professional communications, reports, and presentations - Serve as a key point of contact for internal and external stakeholders - Maintain professional and diplomatic communication at all times - Travel & Logistics Management - Coordinate domestic and international travel arrangements - Manage flights, accommodations, transportation, and itineraries - Prepare detailed travel plans and briefing materials - Handle last-minute travel changes and scheduling adjustments - Track and reconcile travel-related expenses - Project & Operations Support - Support strategic initiatives and executive projects - Track deliverables, deadlines, and action items - Coordinate cross-functional teams and stakeholders - Conduct research and prepare executive summaries - Assist leadership with operational and administrative priorities - Meeting & Event Coordination - Organize executive meetings, board meetings, off-sites, and company events - Prepare presentations, reports, and briefing documents - Take meeting notes and distribute action items - Coordinate logistics, virtual meetings, and event requirements - Administrative Management - Maintain confidential records, contracts, and documentation - Manage expense reports, invoicing, and budget tracking - Improve administrative systems and processes - Support document organization and executive office operations Qualifications - 5+ years of Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations experience - Proven experience supporting CEOs, founders, presidents, or C-Suite executives - Experience managing complex calendars, executive communications, and high-priority projects - Strong organizational and project management skills - Excellent written and verbal communication skills - High level of discretion, professionalism, and confidentiality - Ability to manage multiple priorities in a fast-paced environment Preferred Qualifications - Bachelor’s degree in Business Administration, Communications, or a related field - Experience supporting leadership in startups, consulting, finance, legal, technology, or high-growth organizations - Experience coordinating domestic and international travel - Experience preparing executive presentations and reports - Experience working with board members and senior stakeholders Technical Skills - Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) - Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) - Project management platforms such as: - Asana - Monday.com - Notion - Trello - Video conferencing platforms: - Zoom - Microsoft Teams - Google Meet - Expense and travel management tools What Success Looks Like - Executive schedules run efficiently with minimal oversight - Priorities, meetings, and projects stay organized and on track - Leadership receives timely support and communication - Travel and logistics are managed seamlessly - Confidential information is handled with professionalism - Administrative processes continuously improve and scale Ideal Candidate - Highly organized and detail-oriented - Proactive and resourceful - Strong problem solver - Excellent communicator - Calm under pressure - Trustworthy and discreet - Comfortable working independently in a remote environment

Role Description A boutique luxury travel agency known for curating elevated, highly personalized travel experiences rooted in heritage, exploration, and attentive service. We are seeking a meticulous, proactive, and intuitive Luxury Travel Coordinator / Executive Assistant to support both executive operations and client travel coordination. This role works closely with the founder to manage internal projects, streamline operations, support marketing initiatives, and help deliver seamless, high-touch travel experiences for discerning clients. The ideal candidate is highly organized, detail-obsessed, resourceful, and comfortable working in a dynamic, fast-paced environment where priorities can shift quickly. - Support the founder with strategic initiatives across business development, branding, marketing, client experience, and operations. - Research and develop tailored domestic and international travel proposals, including destinations, hotels, villas, dining, spa, activities, and concierge recommendations. - Assist with client proposals, reservations, digital itineraries, travel documents, and pre-departure confirmations. - Coordinate with vendors, hotels, tour operators, private aviation partners, and internal flight specialists to ensure seamless travel execution. - Manage internal operations projects, including SOPs, training materials, resource libraries, time tracking, and workflow improvements. - Maintain and execute the marketing calendar while supporting client gifting, branded merchandise, and campaign-related projects. - Update CRM records with accurate client details, preferences, trip information, and travel history. Qualifications - Previous experience in luxury travel, executive assistance, client operations, hospitality, concierge services, or a related high-touch service environment. - Strong knowledge of flight operations, airline logistics, scheduling, ticketing, and travel coordination. - Exceptional attention to detail, organization, time management, and ability to manage multiple priorities under pressure. - Excellent written and verbal communication skills, with confidence working with international vendors and partners. - Highly proactive, resourceful, solutions-oriented, and able to anticipate needs before being asked. - Flexible availability to support after-hours, weekend, urgent, or time-sensitive client needs when required. - Tech-savvy and proficient in Google Workspace, especially Google Sheets. Requirements - Experience using travel planning or CRM tools such as Safari Portal, TravelJoy, or similar platforms. - Familiarity with Adobe Suite, branded itinerary creation, or visual presentation tools. - Background in luxury hospitality, boutique travel agencies, private aviation, concierge services, or premium client support. - Experience creating SOPs, operational systems, training materials, or internal process documentation. - Strong appreciation for luxury service standards, brand voice, personalization, and refined client experiences. Benefits - Fully remote. - Opportunity to work closely with the founder of a growing boutique luxury travel company. - Exposure to luxury travel, international partners, curated client experiences, and premium hospitality operations. - Long-term growth potential as the company continues to expand. - Part-time, long-term role.

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate. • Outreach members who are more chronically ill based on historical and suspected health information. • Engage members who have a lower probability of seeing their PCP. • Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider. • Cross-train into urgent care and/or virtual primary care service line • Interact with members virtually, including virtual assessment, diagnosis and treatment. • Compliance with all applicable laws and regulations • Other duties as assigned

• Monitor inventory levels across Shopify and ShipBob • Track stock levels and identify products approaching reorder thresholds • Assist with inventory forecasting and planning • Maintain inventory records and reporting • Support inventory reconciliation activities when needed • Track inbound shipments from overseas suppliers • Monitor Bills of Lading (BOLs), shipment status, and delivery timelines • Coordinate with customs brokers, freight providers, and logistics partners • Maintain visibility into incoming inventory and expected arrival dates • Follow up on shipment delays, exceptions, or documentation issues • Create and maintain purchase orders within Settle • Update shipment records and inventory reports • Assist with inbound shipment creation and receiving workflows • Maintain organized documentation related to imports and logistics • Create and maintain inventory tracking spreadsheets • Assist with demand forecasting and inventory planning • Generate inventory and logistics reports for ownership • Help identify process improvements and operational efficiencies • Work within Shopify, ShipBob, Settle, and related systems • Maintain accurate operational records and data integrity • Support logistics-related administrative workflows • Assist with ongoing process optimization initiatives