Role Description A boutique luxury travel agency known for curating elevated, highly personalized travel experiences rooted in heritage, exploration, and attentive service. We are seeking a meticulous, proactive, and intuitive Luxury Travel Coordinator / Executive Assistant to support both executive operations and client travel coordination. This role works closely with the founder to manage internal projects, streamline operations, support marketing initiatives, and help deliver seamless, high-touch travel experiences for discerning clients. The ideal candidate is highly organized, detail-obsessed, resourceful, and comfortable working in a dynamic, fast-paced environment where priorities can shift quickly. - Support the founder with strategic initiatives across business development, branding, marketing, client experience, and operations. - Research and develop tailored domestic and international travel proposals, including destinations, hotels, villas, dining, spa, activities, and concierge recommendations. - Assist with client proposals, reservations, digital itineraries, travel documents, and pre-departure confirmations. - Coordinate with vendors, hotels, tour operators, private aviation partners, and internal flight specialists to ensure seamless travel execution. - Manage internal operations projects, including SOPs, training materials, resource libraries, time tracking, and workflow improvements. - Maintain and execute the marketing calendar while supporting client gifting, branded merchandise, and campaign-related projects. - Update CRM records with accurate client details, preferences, trip information, and travel history. Qualifications - Previous experience in luxury travel, executive assistance, client operations, hospitality, concierge services, or a related high-touch service environment. - Strong knowledge of flight operations, airline logistics, scheduling, ticketing, and travel coordination. - Exceptional attention to detail, organization, time management, and ability to manage multiple priorities under pressure. - Excellent written and verbal communication skills, with confidence working with international vendors and partners. - Highly proactive, resourceful, solutions-oriented, and able to anticipate needs before being asked. - Flexible availability to support after-hours, weekend, urgent, or time-sensitive client needs when required. - Tech-savvy and proficient in Google Workspace, especially Google Sheets. Requirements - Experience using travel planning or CRM tools such as Safari Portal, TravelJoy, or similar platforms. - Familiarity with Adobe Suite, branded itinerary creation, or visual presentation tools. - Background in luxury hospitality, boutique travel agencies, private aviation, concierge services, or premium client support. - Experience creating SOPs, operational systems, training materials, or internal process documentation. - Strong appreciation for luxury service standards, brand voice, personalization, and refined client experiences. Benefits - Fully remote. - Opportunity to work closely with the founder of a growing boutique luxury travel company. - Exposure to luxury travel, international partners, curated client experiences, and premium hospitality operations. - Long-term growth potential as the company continues to expand. - Part-time, long-term role.

• Perform preventative care screenings, complete medication reconciliation, diagnose medical conditions and provide health coaching, referrals and treatment when clinically appropriate. • Outreach members who are more chronically ill based on historical and suspected health information. • Engage members who have a lower probability of seeing their PCP. • Identify areas in the member's medical journey that can be improved by increasing their access to care with a licensed provider. • Cross-train into urgent care and/or virtual primary care service line • Interact with members virtually, including virtual assessment, diagnosis and treatment. • Compliance with all applicable laws and regulations • Other duties as assigned

• Monitor inventory levels across Shopify and ShipBob • Track stock levels and identify products approaching reorder thresholds • Assist with inventory forecasting and planning • Maintain inventory records and reporting • Support inventory reconciliation activities when needed • Track inbound shipments from overseas suppliers • Monitor Bills of Lading (BOLs), shipment status, and delivery timelines • Coordinate with customs brokers, freight providers, and logistics partners • Maintain visibility into incoming inventory and expected arrival dates • Follow up on shipment delays, exceptions, or documentation issues • Create and maintain purchase orders within Settle • Update shipment records and inventory reports • Assist with inbound shipment creation and receiving workflows • Maintain organized documentation related to imports and logistics • Create and maintain inventory tracking spreadsheets • Assist with demand forecasting and inventory planning • Generate inventory and logistics reports for ownership • Help identify process improvements and operational efficiencies • Work within Shopify, ShipBob, Settle, and related systems • Maintain accurate operational records and data integrity • Support logistics-related administrative workflows • Assist with ongoing process optimization initiatives

• Scour new MLS listings every single day, filtering against the established buy box criteria • Surface qualified properties for the principal to review and make offers on • Maintain a consistent, disciplined daily process so no qualifying deal is missed • Track sourced properties, offer status, and deal pipeline activity in an organized system • Manage calendar, scheduling, and planning for the principal and his team across multiple companies • Coordinate meetings, calls, and appointments while protecting time for high-priority deal activity • Proactively resolve scheduling conflicts and keep the principal's day organized and on track • Triage the principal's inbox daily, prioritizing deal flow, time-sensitive items, and important relationships • Draft and send emails directly on the principal's behalf with accuracy and the right tone • Stay on top of active deal communications, ensuring nothing slips through the cracks • Make phone calls to agents, vendors, contractors, title companies, and other parties on the principal's behalf • Run and manage payroll across multiple companies accurately and on schedule • Review financial transactions daily across the businesses • Provide full personal support to the principal's wife for anything she needs — business or personal • Serve as the connective glue across multiple companies, keeping operations running smoothly day to day • Identify and solve small operational problems before they become big ones