Expanding access to Psychedelic-Assisted Psychotherapy, starting with Ketamine-Assisted Psychotherapy (KAP).
Patient & Site Operations Coordinator
Location
United States
Posted
3 days ago
Salary
0
Seniority
Mid Level
Job Description
Patient & Site Operations Coordinator
Journey Clinical
• Support day-to-day operations across a growing network of Spravato treatment sites, including scheduling, session flow, and patient throughput for cohorts of patients at multiple locations • Coordinate intake logistics, insurance prior authorization tracking, and REMS-required documentation across sites • Serve as a point of contact for patients regarding scheduling, session prep, and program questions • Monitor and ensure all existing sites in the network remain compliant with Spravato REMS program requirements, flagging gaps and partnering with site teams to resolve them • Manage supply inventory tracking (Spravato stock, monitoring equipment) and reorder logistics across sites • Track patient outcomes data and session completion rates across the network for program reporting • Collaborate with the site setup team, revenue cycle management team, and clinical operations to escalate patient needs and execute on any necessary workflow changes • Use your day to day experience to inform discussions with Product as we build out new systems and features to support our growing network • Troubleshoot day-of operational issues (no-shows, scheduling conflicts, adverse events escalation) remotely and in real time • Support onboarding of new clinicians or partner sites into existing Spravato operational workflows as the network scales
Job Requirements
- Minimum 2+ years of hands-on operations experience specifically within a Spravato® (esketamine) clinic
- Demonstrated understanding of REMS compliance requirements and esketamine-specific monitoring protocols
- Strong organizational and multitasking skills, with proven ability to manage multiple patients/sessions/sites simultaneously
- Comfort working remotely while coordinating real-time operations at in-person clinical sites
- Comfort with EHR systems, scheduling platforms, and insurance prior-authorization workflows
- Excellent communication skills, both patient-facing and inter-team
- High attention to detail and reliability with documentation and compliance protocols
- Experience with multi-site or multi-clinician Spravato operations (Preferred)
- Familiarity with behavioral health or psychiatric outpatient settings beyond Spravato specifically (Preferred)
- Experience training or onboarding new staff into clinical operations workflows (Preferred)
- Experience working remotely in a fast-scaling, multi-location healthcare operations role (Preferred)
Benefits
- Full medical/dental/vision coverage
- Unlimited PTO (all employees are strongly encouraged to take at least 18 days off per year; most of us take 25+ including mental health days and moon days)
- Rapid career growth and high ownership
- Pioneer a new industry with a new health tech business model (i.e."Innovation on innovation") with direct access to industry leading experts
- Have a net positive impact on people's mental health and overall well being with new mental health treatments including psychedelic-assisted psychotherapy
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