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Operations Specialist – Events Industry
Location
Philippines
Posted
2 days ago
Salary
0
Seniority
Senior
Job Description
Operations Specialist – Events Industry
Staff Domain
• Support daily operations through rostering and event coordination. • Ensure accurate staff scheduling and system updates. • Provide administrative and data entry support. • Maintain operational efficiency and compliance. • Prepare and manage hospitality staff rosters. • Allocate staff based on availability, skill set, and event requirements. • Monitor shift changes, cancellations, and replacements. • Communicate roster updates to staff in a timely manner. • Ensure compliance with award rates and shift requirements. • Track attendance and flag discrepancies. • Create and update events in internal systems. • Input event details including location, time, staffing requirements, and special instructions. • Coordinate event changes and communicate updates to relevant teams. • Assist in tracking event staffing coverage and requirements. • Perform accurate data entry into operational systems. • Maintain updated records of staff profiles and availability. • Generate basic operational reports (rosters, staffing coverage, etc.). • Assist with documentation, filing, and record management. • Support operations team with general administrative tasks.
Job Requirements
- Strong organisational and scheduling skills.
- High attention to detail and accuracy.
- Basic understanding of rostering principles.
- Good communication skills (written and verbal).
- Proficiency in MS Office (Excel preferred).
- 1–2 years administrative or operations experience.
- Experience in hospitality, events, or workforce scheduling (preferred).
- Experience in data entry or system management.
- Ability to multitask in a fast-paced environment.
- Highly organised and structured.
- Proactive and dependable.
- Strong sense of accountability.
- Team-oriented mindset.
- Ability to work under pressure and meet deadlines.
Benefits
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
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