This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This part-time position is an excellent opportunity for candidates passionate about administrative excellence, government proposal development, and collaborative team environments. - Assist in the preparation and submission of compliant, high-quality proposals in response to government RFPs, RFIs, and RFQs under supervision of the Proposal Manager. - Coordinate the collection, organization, and formatting of proposal content, resumes, and past performance materials from internal and external stakeholders. - Contribute to the development and review of technical, management, and pricing volumes, ensuring alignment with solicitation requirements. - Track proposal due dates, deliverables, and team assignments, and maintain detailed records of proposal activities. - Participate in color team reviews, editing and proofreading narrative for clarity, compliance, and consistency. - Provide routine administrative support to the PMO, including scheduling meetings, preparing agendas, managing correspondence, and maintaining project documentation. - Assist with the compilation and quality assurance of deliverables and reports for project and contract requirements. - Support ad-hoc research, data entry, and document management tasks as directed by project leadership. - Uphold confidentiality and attention to detail when managing sensitive and proprietary information. - Serve as a central point of contact for internal teams and business partners regarding proposal and administrative requests. - Liaise with subject matter experts, business development leads, and external partners to ensure timely receipt and integration of proposal sections and supporting data. Qualifications - Associate’s degree or equivalent experience in business administration, communications, English, or related field; bachelor’s degree preferred. - Minimum of one-year professional experience in a business or administrative setting; experience supporting government proposal efforts strongly preferred. - Exceptional written and verbal communication skills, with proficiency in grammar, editing, and formatting. - Strong organizational skills, ability to manage multiple concurrent priorities, and keen attention to detail. - Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document collaboration tools. - Ability to work independently with minimal supervision in a fast-paced, deadline-driven environment. - Demonstrated discretion with sensitive, confidential, and proprietary information. Requirements - Competitive hourly wage of $20.00–$25.00 commensurate with skills and experience. - Flexible work schedule to accommodate part-time status and telework arrangements. - Opportunity to gain hands-on experience in federal contracting and proposal development. Benefits - Synergy Solutions, Inc. is an Equal Opportunity Employer, committed to diversity and inclusion. - Veterans and individuals with disabilities are encouraged to apply.

• Conduct proposal preparation, subcontract negotiation, and administration of complex subcontracts • Develop subcontract specifications, requirements, statements of work, and terms and conditions for procurement • Provide strategy and recommendations to internal staff and subcontractors on procurement issues • Select or recommend subcontractors • Evaluate proposals and monitor company performance on subcontract obligations • Prepare contractual documents and assemble subcontract documentation package • Coordinate additions, deletions, or modifications to subcontracts • Negotiate and administer agreements between the company/customers/subcontractors/vendors • Monitor subcontract performance on government contracts • Respond to standard inquiries regarding subcontract obligations and revisions • Maintain effective internal and external customer relations

• Designing, building, and maintaining a scalable HubSpot architecture (custom objects, workflows, automations, and data models) capable of supporting rapid organizational growth • Leading the integration of HubSpot with other platforms in the Sales stack, ensuring seamless data flow across the entire customer journey and utilizing advanced scripting (e.g., APIs, JSON, HubL) where necessary • Developing custom UI extensions (using tools like React, JSON, or HubL) to enhance the user interface and extend native CRM functionality beyond out-of-the-box limitations • Continuously auditing system performance, eliminating inefficiencies, and optimizing automation to drive sales and marketing alignment • Monitoring API usage limits, query latency, and integration health, performing root cause analysis on sync errors to ensure high availability and system reliability • Automating manual processes across sales and marketing to increase speed, consistency, and accuracy, moving beyond ad-hoc fixes to reusable, version-controlled system components • Collaborating with Marketing and Sales leadership to translate business requirements into technical solutions that improve pipeline management and campaign effectiveness • Maintaining clean, reliable data across all connected systems by implementing governance processes and automated data quality frameworks to protect system integrity • Developing advanced reporting and dashboarding to deliver actionable insights that inform strategy and optimize decision-making • Monitoring and evaluating HubSpot updates and new features, developing an adoption roadmap that positions the organization at the forefront of marketing automation innovation • Managing operational support by triaging and resolving technical issues raised in internal channels, functioning as the primary escalation point for CRM infrastructure outages

• Manage calendars, appointments, and travel for leadership • Handle expenses, reimbursements, and monthly financial tracking • Attend key meetings, take notes, and assign action items • Assist with donor coordination and development tasks • Maintain partner communications and impact reporting • Help run email campaigns, newsletters, and weekly updates • Translate and maintain resources in Spanish • Coordinate podcasts and digital content • Build and maintain automated workflows to streamline operations