Role Description Gilbane Building Company is seeking an experienced Senior Proposal Specialist to lead strategic proposal and marketing activities within our Federal Division. This role is ideal for a highly motivated professional who excels at managing complex pursuits, crafting compelling content, and driving brand visibility. As a key member of our marketing team, you will work independently and collaboratively to develop high-impact proposals, campaigns, and communications that resonate with our federal clients. If you have a passion for strategic and technical content writing, a keen eye for detail, and the ability to work flexibly in a virtual team environment spanning various time zones, then this is the perfect opportunity for you to excel alongside a team of dynamic, like-minded individuals collaborating on exciting projects worldwide. Responsibilities - Leads the development and production of client qualifications, proposals, and presentations with a focus on quality, creativity, and meeting client deadlines independently. - Manages content development and pursuits process directly with the Business Development (BD) team. - Crafts compelling story content about clients, projects, people, and Gilbane and incorporates these differentiators into deliverables that address the unique client needs. - Ensures all external content and client deliverables align with Gilbane’s brand standards and messaging guidelines. - Participates in presell meetings and strategic brainstorms. - Leads the development and execution of marketing campaigns, branded content, awards and speaking submissions, and local event support to increase Gilbane’s market visibility. - Leads the development of internal and external communications including newsletters, press releases, website content, social media posts, eblasts, and content for other digital channels. - Oversees the organization and maintenance of digital assets, ensuring efficient categorization and searchability while providing guidance and support to entry-level team members. - Leads data maintenance for assigned geography to ensure data integrity. - Conducts research for the different market sectors to understand our clients including who they are, what’s top of mind and key trends; analyzes, interprets, and communicates research with BD partners and local leadership as needed. - Leads close-out process of sales and marketing deliverables. - Develops a strong knowledge of the AEC industry and Gilbane’s capabilities across each sector, locally and nationally. - Builds and maintains a robust operational network to facilitate storytelling and identify value adds about our projects. - Visits jobsites regularly to enhance operational partnerships, take photos, and interview project teams for future content opportunities; ensures content is organized and cataloged for future use. - Collaborates effectively with cross-functional teams to deliver high-quality external content and client deliverables, ensuring clear communication, mutual support, and a cohesive approach to problem-solving. - Mentors, coaches, and trains less experienced team members. - Leads multiple deliverables concurrently and has a strong ability to multi-task independently. - Participates in professional or community organizations and begins to explore opportunities for committee or other leadership opportunities. - Stays abreast of new marcom trends and tools. - Supports a positive and inclusive work environment. Qualifications - Bachelor’s degree in Business, Marketing, or a related field. - 5-7 years of proposal experience within the federal defense construction sector. - Or equivalent combination of education and experience. - Strategic and technical content writing experience is a must. Requirements - Advanced level skills in Microsoft Office and MS Teams are required; proficiency in Adobe Creative Suite desired. - Excellent time management, organization, and communication skills; excels in working independently and collaboratively in a team; advanced writing and critical thinking skills; strong at process management. - Mastery of Gilbane services and advanced knowledge of construction management and industry awareness as a whole. Benefits - Competitive health and welfare benefits. - Generous profit-sharing/401k plan. - Multi-dimensional training opportunities through Gilbane University.

• Develop and manage proposals for new business opportunities, renewals, and RFx submissions. • Create professional, accurate, and visually compelling proposal documents. • Customize proposal content to address district-specific needs and priorities. • Build and maintain a centralized library of proposal content, narratives, and reusable collateral. • Ensure product messaging, research, and supporting evidence remain current and consistent. • Collaborate with internal stakeholders to gather information and develop winning proposal responses. • Become a subject matter expert on Instructional Empowerment's products, services, and instructional framework. • Serve as the power user for proposal management tools and leverage AI to optimize proposal development. • Track proposal status, version history, timelines, and key milestones. • Develop proposal budgets aligned to approved scopes of work using CRM tools. • Analyze proposal outcomes and provide insights to improve future win rates and processes. • Coordinate follow-up activities and additional information requests throughout the proposal lifecycle.

• Manage the full proposal lifecycle from kickoff to submittal. • Track deadlines, requirements, and deliverables to ensure a compliant response. • Develop and manage the proposal schedule and assignments. • Closely analyze solicitation documents; identify compliance requirements. • Create compliance matrices to ensure all instructions are met. • Work with technical teams to ensure content aligns with client’s standards. • Conduct external and internal client research. • Collaborate with leadership to identify and implement win strategy. • Promote consistency and strategic messaging across all sections. • Manage and customize resumes, project descriptions, and org charts. • Draft nontechnical sections such as cover letters, firm overview, etc. • Edit and improve technical content for clarity and persuasiveness. • Manage printing, packaging, and electronic upload submissions. • Coordinate with partners, and subs in obtaining non-fee and non-technical collateral necessary for submission. • Assist in capture planning and research prior to the RFP release.

Role Description As a Proposal/Capture Manager, you will join our growing capture and proposals team to help identify, qualify, shape, and win public sector opportunities across the business development lifecycle. You will bring structure to fast-moving pursuits, manage deadlines, and enforce governance milestones to help teams move opportunities through the pipeline with discipline. The ideal candidate has an ownership mindset, exceptional technical writing skills, and the curiosity to turn complex data, blockchain analytics, cybersecurity, and software concepts into compelling narratives for government evaluators. - Manage end-to-end proposal development for the U.S. Government and public sector opportunities, including RFIs, RFPs, RFQs, task orders, and partner-led responses. - Author, edit, and format critical proposal sections, including executive summaries, technical narratives, management approaches, past performance, and partner value propositions. - Develop materials and read-aheads for opportunity gate reviews, bid/no-bid decisions, pricing reviews, and executive approvals. - Establish and maintain proposal schedules, compliance matrices, responsibility matrices, and final production checklists to ensure completely compliant submissions. - Partner with software engineers and solution architects to turn sophisticated blockchain, SaaS, and data analytics architectures into clear, evaluator-friendly language. - Write pricing volumes and narratives, including the documentation of pricing assumptions, basis of estimates (BOEs), labor mix, and licensing models. - Collaborate with external partners, prime contractors, Systems Integrators (SIs), and Value-Added Resellers (VARs) to secure and coordinate proposal inputs. - Identify proposals and capture risks early, including compliance gaps, competitive threats, resource constraints, and partner dependencies. - Use AI-enabled tools to build repeatable workflows, automated compliance templates, custom prompts, and a reusable content library to scale proposal operations. - Support and participate in win-theme workshops, black hat sessions, kickoff meetings, and structured color team reviews (Pink, Red, Gold). Qualifications - 5 to 10 years of experience writing, managing, or supporting technical proposals, capture efforts, or RFx responses for federal, state, or local government markets. - Strong understanding of government procurement vehicles and structures, including RFPs, IDIQs, GWACs, BPAs, task orders, and contract vehicles. - Proven success working under tight deadlines with multi-disciplinary stakeholders, including sales, technical SMEs, legal, finance, and executive leadership. - Deep familiarity with Shipley-based proposal processes, capture planning, and lifecycle pursuit governance. - Exceptional technical writing, copyediting, and communication skills, with a relentless attention to detail. Preferred Qualifications - Experience working within or supporting an Independent Software Vendor (ISV), SaaS provider, data analytics company, or cybersecurity firm in the public sector. - Demonstrated experience supporting partner-led, indirect go-to-market motions alongside large federal systems integrators and resellers. - Experience utilizing modern CRM and proposal management platforms such as Salesforce, Loopio, or Responsive/RFPIO. - APMP certification, formal Shipley training, or comparable industry-recognized proposal management credentials.