Collections Specialist

Location

United States

Posted

18 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Collections Specialist

Premier Truck Rental

Role Description This Collections Specialist will undertake a variety of financial and non-financial tasks to help guarantee the company’s revenues. The team member is responsible for assisting in managing outstanding company receivables and providing stellar customer service across all communications, from the submission of invoices to the collection of payments. The Collections Specialist is also responsible for reporting updates to management on customer account status and outstanding issues. Responsibilities - Participate in all processes associated with the collection of accounts receivable. - Maintain an effective and cooperative working relationship with customers and the sales team. - Correspond by email and phone in a fast-paced, goal-oriented atmosphere on all invoice short payments, billing errors, and collection issues. - Prepare collection issues, call past due accounts daily, and document results weekly in a spreadsheet. - Respond to calls from customers and provide requested information. - Support billing, month-end tasks, yearly audit requests, and the sales team when needed. - Conduct research using D365 and Salesforce; review and analyze invoices. - Send email communications with invoices and statements, followed by prompt phone call follow-ups. - Manage a high volume of approximately 90 customers per week, ensuring timely follow-up. - Contact each customer within one day of sending communications to ensure receipt and address any issues. - Handle scenarios such as non-responses, wrong contacts, internal delays, or pending actions with their teams. - Maintain persistence and ensure customers know you're committed to resolving issues. - Be proactive and confident in making phone calls. - Investigate and understand the underlying reasons for payment delays or issues. Qualifications - A minimum of 2 years of professional experience in collections or a related field, or 2 years of relevant education and/or industry certifications that provide foundational knowledge of billing and collection practices. - Ability to review and analyze financial data to identify discrepancies and collection opportunities. - Demonstrated experience handling a large portfolio of accounts, with a consistent record of reducing aged receivables. - Ability to identify, address, and resolve issues related to billing, payments, and customer queries promptly. - Proficiency in Excel, including experience with spreadsheets for tracking and documenting collection activities. - Meticulous attention to detail in managing multiple customer accounts and ensuring accurate financial reporting. - Flexibility to shift focus quickly based on changing priorities or urgent collection issues. - Demonstrated ability to navigate challenging customer conversations and negotiate payment arrangements while maintaining positive business relationships. - Familiarity with remote communication and collaboration platforms, such as Microsoft Teams. - Experience working with enterprise resource planning (ERP), accounting, and customer relationship management (CRM) systems, including Microsoft Dynamics 365 (D365), Salesforce, or similar platforms used for collections, invoicing, and account management. Requirements - Relevant industry certifications, such as Credit Business Associate (CBA) or Certified Credit and Collection Professional (CCCP). - Proficiency with accounting and customer relationship management (CRM) platforms, including Microsoft Dynamics 365 (D365), Salesforce, or similar systems used for collections, invoicing, and account management. Benefits - Premium healthcare coverage (medical, dental, vision, mental health & virtual healthcare). - 401(k) matching and long-term financial planning support. - Paid time off so you can recharge. - Life, accidental death, and disability coverage. - Ongoing learning and development opportunities. - On-site CrossFit-style gym with a full-time personal trainer. - PTR Swag & Uniform/Boot Allowance. - On-site Micro-Markets stocked with snacks and essentials. - Discounts on phone plans, supplier vehicles, mobile detailing, tools, and equipment. - Performance incentives (commissions, bonuses & profit sharing).

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