• Leads coordination for persuasive, high-quality proposals through organizing pursuit teams, following RFP requirements, writing and editing marketing and technical sections, graphic design, and formatting page layout; • Supports management and technical staff in pre-positioning activities, including capture planning, strategy development, and teaming arrangements as a member of the pursuit team; • Coordinates presentation development and interview prep sessions; • Supports development of Investment Grade Audits (IGAs); • Interfaces and cooperates with the regional marketing team for regional pursuits and supports as needed; • Organizes efforts of administrative and graphic design supporting marketing activities; • Develops qualifications packages, resumes, project descriptions, award submittals, and other custom marketing materials; • Perform other duties as required.

• Lead the end-to-end proposal process for government solicitations, ensuring compliance and quality. • Collaborate with Business Development teams to develop winning strategies and incorporate key messages. • Review RFPs and related documents to create compliant proposal materials. • Analyze Section L (instructions) and Section M (evaluation criteria), build and maintain compliance matrices, and run color team reviews (Pink, Red, Gold) through final production and on-time submission. • Provide guidance and coaching on persuasive writing techniques to capture teams and subject matter experts. • Coordinate proposal meetings and events, managing discussions and materials. • Support solution reviews and assist in developing strength statements. • Manage proposal timelines, assignments, and deliverables, ensuring adherence to deadlines. • Maintain proposal libraries and stay updated on relevant platforms and tools.

• Supports proposal efforts from initial notification through final submission for small to medium pursuits. • Attends scheduled kick-off, review and other pursuit meetings; documents action items and larger strategy discussions; • Issues subconsultant data calls and manages received information. • Assists Proposal Manager and internal stakeholders with proposal coordination activities, including schedules and compliance requirements. • Helps Proposal Manager develop and track proposal schedules, deadlines, and action items. • Supports coordination of proposal reviews under Proposal Manager’s direction, including draft compilation and document distribution. • Assists with proposal production, formatting, editing, and document assembly. • Coordinates corporate form completion for proposal responses. • Coordinates teaming partner data calls and manages received information. • Maintains proposal materials including resumes, project descriptions, text libraries, graphics, and pursuit documentation. • Performs basic quality assurance/quality control (QA/QC) reviews for formatting, consistency, and completeness during proposal development and drafting. • Manages the proposal closeout process following submission of a proposal. • Assists with maintaining employee resumes, project information, and credentials within Department master documents. • Contributes to maintaining proposal templates, archives, and tools.

Role Description Parexel is looking for a Senior Proposals and Contracts Specialist who has a solid knowledge of proposals and contract management principles and strong previous experience in project support, contracting, or proposals in a CRO or similar environment. Key Accountabilities - Proposal Development: - Receives and analyzes Requests for Proposals (RFPs) documentation including study protocol or synopsis and ensures all appropriate Subject Matter Experts (SMEs) are assigned and notified of the Requests for Proposals (RFPs). - Facilitates the development of basic proposal preparation including the coordination of all key strategic and operational areas, preparation and review of proposal and budgets, while ensuring adherence to the Decisions Right policy. - Ensures proposal and budgets align with Requests for Proposals (RFPs), client specifications and communications, and internal assumptions. - Prepares and modifies strategic proposals and budgets as appropriate to respond to Requests for Proposals (RFPs) and revisions, with assistance, based on Subject Matter Experts (SMEs) feedback and proposal management staff. - Manages the Requests for Proposals (RFPs) process from receipt to delivery, including identifying potential Requests for Proposals (RFPs) barriers and/or their risks for completion while identifying and implementing effective and efficient mitigation strategies. - Obtains third party quotes as needed. - Ensure all documents and files are saved in the appropriate areas and keep all data updated regularly in systems used for metric and Key PI purposes. - Contract Development: - Creates, negotiates, and finalizes contracts in accordance with departmental SOPs/guidance/work instructions. - Amend project budgets as required in partnership with the project and functional teams ensuring all information is included from all groups. - Utilize all internal tools and reports to appropriately amend client budgets. - Develop a contract strategy to create the contract plan for delivery and client signature with accountable team members. - Provide quality client deliverables to strict deadlines ensuring the formatted client grid presents the proper rationale for the cost changes. - Attend all relevant meetings and builds relationships with internal and external stakeholders. - Proactively leads and facilitates client meetings as required to negotiate costs and terms by targeted client signature date. - Prepare draft contract documents from Parexel templates per guidance and in conjunction with relevant departments as needed. - Identifies contractual issues that require finance/tax/other internal stakeholder input and applies lessons learned to similar scenarios in new contracts. - Ensure all documents and files are saved in the appropriate areas and keep all data updated regularly in systems used for metrics and Key Performance Indicators purposes. - Additional Tasks: - Organize and manage time (e.g. Prepare sufficiently detailed handoff before taking time off, develop contract plans and structure work priorities / deliverables). - Adhere to internal / external expectations and deadlines. - Map client bid-grids with support as needed. - Able to negotiate client discussions with or without support depending on complexity of the contract. Qualifications - Solid knowledge of proposals and contract management principles, contractual terms, pricing structures, pricing tools and data systems (e.g. Salesforce). - Higher level knowledge of relevant software (Windows, Word, Excel, Outlook, Databases). - At least three years of previous experience in project support, finance, contracting, or proposals in a CRO or similar environment. - Previous experience in proposal development is a plus. - Multinational and multicultural companies experience is also a plus. Education - Bachelor’s Degree in Life Science, Business, Languages or equivalent combination of education and experience. - MBA preferred.