• Supports proposal efforts from initial notification through final submission for small to medium pursuits. • Attends scheduled kick-off, review and other pursuit meetings; documents action items and larger strategy discussions; • Issues subconsultant data calls and manages received information. • Assists Proposal Manager and internal stakeholders with proposal coordination activities, including schedules and compliance requirements. • Helps Proposal Manager develop and track proposal schedules, deadlines, and action items. • Supports coordination of proposal reviews under Proposal Manager’s direction, including draft compilation and document distribution. • Assists with proposal production, formatting, editing, and document assembly. • Coordinates corporate form completion for proposal responses. • Coordinates teaming partner data calls and manages received information. • Maintains proposal materials including resumes, project descriptions, text libraries, graphics, and pursuit documentation. • Performs basic quality assurance/quality control (QA/QC) reviews for formatting, consistency, and completeness during proposal development and drafting. • Manages the proposal closeout process following submission of a proposal. • Assists with maintaining employee resumes, project information, and credentials within Department master documents. • Contributes to maintaining proposal templates, archives, and tools.

Role Description Parexel is looking for a Senior Proposals and Contracts Specialist who has a solid knowledge of proposals and contract management principles and strong previous experience in project support, contracting, or proposals in a CRO or similar environment. Key Accountabilities - Proposal Development: - Receives and analyzes Requests for Proposals (RFPs) documentation including study protocol or synopsis and ensures all appropriate Subject Matter Experts (SMEs) are assigned and notified of the Requests for Proposals (RFPs). - Facilitates the development of basic proposal preparation including the coordination of all key strategic and operational areas, preparation and review of proposal and budgets, while ensuring adherence to the Decisions Right policy. - Ensures proposal and budgets align with Requests for Proposals (RFPs), client specifications and communications, and internal assumptions. - Prepares and modifies strategic proposals and budgets as appropriate to respond to Requests for Proposals (RFPs) and revisions, with assistance, based on Subject Matter Experts (SMEs) feedback and proposal management staff. - Manages the Requests for Proposals (RFPs) process from receipt to delivery, including identifying potential Requests for Proposals (RFPs) barriers and/or their risks for completion while identifying and implementing effective and efficient mitigation strategies. - Obtains third party quotes as needed. - Ensure all documents and files are saved in the appropriate areas and keep all data updated regularly in systems used for metric and Key PI purposes. - Contract Development: - Creates, negotiates, and finalizes contracts in accordance with departmental SOPs/guidance/work instructions. - Amend project budgets as required in partnership with the project and functional teams ensuring all information is included from all groups. - Utilize all internal tools and reports to appropriately amend client budgets. - Develop a contract strategy to create the contract plan for delivery and client signature with accountable team members. - Provide quality client deliverables to strict deadlines ensuring the formatted client grid presents the proper rationale for the cost changes. - Attend all relevant meetings and builds relationships with internal and external stakeholders. - Proactively leads and facilitates client meetings as required to negotiate costs and terms by targeted client signature date. - Prepare draft contract documents from Parexel templates per guidance and in conjunction with relevant departments as needed. - Identifies contractual issues that require finance/tax/other internal stakeholder input and applies lessons learned to similar scenarios in new contracts. - Ensure all documents and files are saved in the appropriate areas and keep all data updated regularly in systems used for metrics and Key Performance Indicators purposes. - Additional Tasks: - Organize and manage time (e.g. Prepare sufficiently detailed handoff before taking time off, develop contract plans and structure work priorities / deliverables). - Adhere to internal / external expectations and deadlines. - Map client bid-grids with support as needed. - Able to negotiate client discussions with or without support depending on complexity of the contract. Qualifications - Solid knowledge of proposals and contract management principles, contractual terms, pricing structures, pricing tools and data systems (e.g. Salesforce). - Higher level knowledge of relevant software (Windows, Word, Excel, Outlook, Databases). - At least three years of previous experience in project support, finance, contracting, or proposals in a CRO or similar environment. - Previous experience in proposal development is a plus. - Multinational and multicultural companies experience is also a plus. Education - Bachelor’s Degree in Life Science, Business, Languages or equivalent combination of education and experience. - MBA preferred.

Role Description Paragon is seeking a Proposal Manager to lead the development of high-quality, compliant, and visually polished task order responses across Polaris, OASIS+, MAS and similar vehicles. This role is responsible for driving proposal production from kickoff through submission, ensuring every response meets strict formatting, page count, and compliance requirements while maintaining a compelling, evaluator-friendly presentation. The ideal candidate is a true Microsoft Word expert who can produce "white glove" deliverables under tight timelines. This individual is highly detail-oriented, thrives in fast-paced environments, and brings hands-on experience building and scaling AI-powered proposal workflows, including designing prompt libraries, configuring AI tools, and developing reusable content frameworks that accelerate development and improve quality. They must also be capable of independently producing rapid-turn responses such as MRAS and RFIs using existing corporate content and tools. Qualifications - 5+ years of experience managing federal proposals, preferably in a task order, GWAC, or IDIQ environment. - Advanced Microsoft Word expertise required. Must be able to build and troubleshoot complex, submission-ready documents without external support. - Proven ability to deliver high-quality proposals under tight deadlines with minimal errors. - Strong understanding of federal solicitation structures and compliance requirements. - Experience managing full proposal lifecycle, including schedules and review cycles. - Demonstrated ability to manage multiple proposals simultaneously. - Proven ability to independently produce MRAS, RFI, or sources sought responses using existing corporate materials and templates. - Strong skill in content reuse, adaptation, and synthesis, turning fragmented inputs into cohesive responses. - Demonstrated ability to operate with limited direction in fast-turn environments. - Hands-on experience using SharePoint for proposal management, including document libraries, version control, permissions, and collaborative workflows. - Experience working with AI tools such as Claude, ChatGPT, Copilot, or similar platforms for proposal-specific or content-development use cases. - Familiarity with structured content libraries and prompt frameworks that support consistent, high-quality AI-assisted drafting. Requirements - Lead end-to-end proposal development, including kickoff, scheduling, content integration, reviews, and final submission. - Own document production quality, ensuring proposals are visually consistent, professionally formatted, and fully compliant with solicitation requirements. - Serve as the team's Microsoft Word authority, managing styles, templates, section breaks, headers/footers, TOCs, cross-references, and complex formatting issues. - Enforce page limits, formatting rules, and submission requirements with precision. - Develop and manage compliance matrices and ensure all RFP/RFQ instructions are addressed. - Coordinate color team reviews (Pink, Red, Gold) and drive incorporation of feedback into final deliverables. - Work closely with Capture Managers and Solution Architects to assemble complete, cohesive responses. - Manage proposal schedules and ensure on-time delivery across multiple concurrent efforts. - Create and refine reusable templates, boilerplate content, and standardized response structures. - Design, build, and maintain AI-powered proposal workflows, including prompt libraries, content generation pipelines, compliance check automations, and reuse frameworks. - Develop and curate a structured content library optimized for AI-assisted drafting, ensuring past performance narratives, solution descriptions, and boilerplate are tagged, versioned, and ready for AI retrieval and synthesis. - Establish and document AI-augmented standard operating procedures for proposal drafting, editing, and review cycles, enabling repeatable efficiency gains across the team. - Support light graphics integration, ensuring visuals align cleanly within the document. - Maintain organized proposal files, version control, and document repositories. - Manage proposal content within SharePoint, including document libraries, version control, permissions, and real-time collaboration across distributed teams. - Establish and enforce SharePoint-based proposal workflows for draft control, review cycles, and final production. - Independently develop MRAS and RFI responses by leveraging existing proposal artifacts, corporate templates, and internal tools, requiring minimal oversight. - Rapidly synthesize prior content, past performance, and standard solution narratives into tailored, submission-ready responses. - Identify content gaps and proactively coordinate with internal stakeholders to complete responses on accelerated timelines. Benefits - Salary: $105,000 - $135,000 (commensurate with experience and qualifications) Preferred Qualifications - APMP certification (Foundation or higher). - Experience supporting Polaris, OASIS+, MAS, SEWP, or similar vehicles. - Familiarity with CMMI Level 3 and ISO-aligned quality processes. - Basic PowerPoint or Visio skills for integrating simple graphics. - Familiarity with AI platforms relevant to proposal development (e.g., Claude, Microsoft Copilot, ChatGPT, or similar). - Experience structuring knowledge bases or content repositories for AI-assisted retrieval and generation. What Success Looks Like - Proposal quality: Submission-ready with minimal rework. - Formatting accuracy: Near-zero errors. - On-time delivery: 100% compliance with deadlines. - Page count compliance: 100% adherence. - Turnaround time: Consistently meets compressed schedules. - MRAS/RFI turnaround: Independent, high-quality responses. - Content reuse efficiency: High reuse with minimal rework. - AI workflow buildout: Functional prompt library and content framework within 90 days. - AI adoption: Measurable reduction in drafting time and rework.

Role Description The Senior Associate position is responsible for developing content/proposal responses and/or pricing for related client Requests for Proposal (RFPs), Revisions, and RFIs (Requests for Information) across multiple UBC business segments. The successful candidate will be cross-trained to support other lines of business, as assigned by management. The Senior Associate will lead and coordinate the associated Proposal Management activities with Sales/Business Development, Senior Management, functional departments, and Contract management. - Coordinate multiple groups and vendors in the preparation of client deliverables. - Develop proposal responses in response to client RFPs and RFIs in various formats as required by our clients (e.g., free form/strategic documents, multi-tab questionnaires, online system submissions). - Develop applicable budgets responses in response to client RFPs and Revisions including, but not limited to mapping and linking UBC internal pricing model to client-specific pricing grids. - Partner with Client Engagement, Subject Matter Experts (SMEs), Operations, and Senior Management in the finalization of program documents, budgets, assumptions, and specifications. - Ensure all client deliverables are accurate. - Attend, participate and lead meetings as required. - Update proposals and/or sales management tools, systems and/or forms regarding proposal or rebid status as needed. - Build strategy plans to guide internal team time management. - Contribute to Business Development initiatives, such as content library/database builds and maintenance or costing template maintenance. - Partner with the Contract Management team to coordinate hand-off process of final pricing, assumptions, and as applicable, descriptions of services for won business. - Opportunity for cross-training in other service lines and roles/activities. - Other duties as assigned by management. Qualifications - BA/BS degree or equivalent combination of education and experience. - Experience working in proposal and/or RFI, or budgeting preparation in the CRO/pharmaceutical industry preferred. - Above-average attention to detail. - Excellent oral/written communication skills. - Highly developed interpersonal and strong team-oriented skills. - Must be a self-starter with strong time management and analytic business skills. - Ability to work independently to meet tight deadlines. - Proficient in Microsoft Office: (Word, Excel, PowerPoint, Teams) and Outlook. - Minimal travel required. Benefits - Remote opportunities. - Competitive salaries. - Growth opportunities for promotion. - 401K with company match. - Tuition reimbursement. - Flexible work environment. - Discretionary PTO (Paid Time Off). - Paid Holidays. - Employee assistance programs. - Medical, Dental, and vision coverage. - HSA/FSA. - Telemedicine (Virtual doctor appointments). - Wellness program. - Adoption assistance. - Short term disability. - Long term disability. - Life insurance. - Discount programs.