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Pear Tree.

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Operations and Project Coordinator – Fire Protection, Building Services

Project ManagerProject ManagerFull TimeRemoteSeniorTeam 1-10H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

3 days ago

Salary

₱85K / month

Seniority

Senior

Associate DegreeEnglish

Job Description

Operations and Project Coordinator – Fire Protection, Building Services

Pear Tree.

• Support the Operations Manager with daily operational coordination and administration. • Create and maintain work schedules, job plans, and technician allocations. • Monitor job progress and adjust schedules to ensure deadlines are achieved. • Coordinate resources and priorities across multiple projects and service jobs. • Maintain accurate operational records and documentation. • Manage digital records, project files, and customer information. • Ensure documentation and compliance records are maintained accurately. • Update and maintain information within the job management system. • Support process improvements and maintain workflow consistency. • Source and order materials and equipment required for service and project work. • Obtain supplier pricing and compare costs to support efficient purchasing. • Coordinate with suppliers regarding availability, lead times, and deliveries. • Maintain supplier information and pricing records. • Prepare and issue quotations for customer approval. • Follow up outstanding approvals when required. • Coordinate approved jobs through procurement and scheduling. • Ensure all relevant job information is accurately recorded within the system. • Utilise Simpro as the primary operational platform. • Assist with basic data transfers and reconciliations within Xero. • Maintain accuracy across operational systems and records. • Provide reporting and administrative support as required.

Job Requirements

  • Previous experience in operations coordination, project administration, service scheduling, or a similar role.
  • Strong experience using Simpro or comparable job management software.
  • Excellent organisational and time management skills.
  • High attention to detail and the ability to manage multiple priorities.
  • Strong communication and supplier coordination skills.
  • Ability to work independently and maintain process accuracy.
  • Comfortable working in a fast-paced service environment.
  • Preferred Experience
  • Experience within the trades, construction, facilities management, field service, maintenance, or compliance sectors.
  • Exposure to procurement and supplier management.
  • Familiarity with quoting and job costing workflows.
  • Basic knowledge of Xero or similar accounting systems.
  • Experience supporting technicians, project teams, or service-based operations.

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