Title: Proposal Coordinator-2606100SC01 Location: Chicago, IL Full Time Marketing and Communications Mid Level Job Description: About Us Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas. Our Vision Reimaging infrastructure to improve lives and communities Our Mission Transforming communities by empowering the best minds to deliver innovative infrastructure solutions. Our Values We Care: especially about excellence, impact, innovation, inclusion and safety Job Overview Are you ready to help shape the success of impactful infrastructure and construction projects? Ardmore Roderick is seeking a dynamic, detail-oriented Proposal Coordinator to support business development and pursuit efforts across the Architecture, Engineering, and Construction (AEC) industry. This role is ideal for a highly organized professional who thrives in a fast-paced environment, enjoys collaborating with technical teams, and has a passion for creating compelling, client-focused proposals and marketing materials. At Ardmore Roderick, it’s not just about projects — it’s about people. As a Proposal Coordinator, you will play a key role in driving successful pursuits through the coordination, development, and production of proposals, statements of qualifications (SOQs), presentations, and marketing collateral. This position requires strong communication skills, critical thinking, attention to detail, and the ability to manage multiple deadlines while maintaining the highest standards of quality and brand consistency. This opportunity will be located in our Chicago Office and could have potential to be hybrid depending on the specific client, project and team needs. Key Responsibilities - Lead/assist the coordination, writing, editing, formatting, and production of proposals, SOQs, presentations, interview materials, and other marketing collateral - Assist with major strategic pursuits, working under the guidance of the Proposal Manager - Review and analyze RFQs, RFPs, and solicitation requirements to ensure compliance with submission guidelines and deadlines - Develop proposal schedules, compliance matrices, and deliverable checklists to manage proposal workflows effectively - Coordinate proposal content across the full pursuit lifecycle, including technical narratives, resumes, project sheets, graphics, and supporting documentation - Collaborate with project managers, technical staff, subconsultants, and leadership teams to gather and organize proposal information - Assist with proposal production, quality control reviews, and final submission coordination - Develop, maintain, and update marketing resources including resumes, project descriptions, boilerplate content, images, testimonials, and other support materials - Maintain and update CRM databases with employee, project, and pursuit information - Support digital asset management efforts, including organization and maintenance of OpenAsset or similar platforms - Maintain consistency with company branding standards and serve as a brand ambassador across all marketing materials - Assist with company events, marketing initiatives, and business development activities as needed - Stay current on industry trends and continue professional development within the AEC industry Required Qualifications - Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or a related field required - 3–5 years of related proposal or marketing experience, preferably within the AEC industry - Experience reading and interpreting RFQs, RFPs, and other procurement documents - Exceptional writing, editing, proofreading, and verbal communication skills - Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously - Proficiency in Microsoft Office Suite and Adobe Creative Suite, particularly InDesign - Experience with CRM systems such as Deltek Vision/Vantagepoint preferred - Familiarity with OpenAsset or other digital asset management software is a plus - Ability to think critically, work independently, and collaborate across multiple departments and personalities - Self-motivated, adaptable, and receptive to constructive feedback - Must be located in the Chicagoland area and able to work a hybrid schedule Preferred Qualifications - Strong attention to detail and commitment to quality - Ability to remain calm and solution-oriented under tight deadlines - Strong interpersonal and relationship-building skills - Understanding of proposal strategy, client-focused messaging, and pursuit development - Eagerness to learn and grow within the AEC industry Benefits - We offer Medical, Dental, and Vision Plans - 401K, Paid Maternity Leave, Competitive PTO - Employee Assistance Program (EAP) and more Sponsorship and relocation are not available for this opportunity. Ardmore Roderick is an Equal Employment Opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability status, protected veteran status, or any other characteristic protected by local, state, or federal law. Ardmore Roderick participates in E-Verify. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. Please reach out to us if you require reasonable accommodation in responding to a job announcement, interviewing, or otherwise participating in the employee selection process. Salary Range: $65,000 - $80,000, Ardmore Roderick is providing the compensation range that the company believes it might pay and/or offer for this position, based on the successful applicant’s education, experience, knowledge, skills and abilities in addition to internal equity and specific geographic location.

Title: Proposal Manager Location: Duncan United States Employees work in a hybrid mode Full-time Worker Sub Type: Regular Job Family: Direct Sales Job Description: Company Description Job Description Summary: Under the supervision of the Director of Transit OE Sales and Business Development, the Proposal Managers primary responsibility is the preparation of the tenders/proposals to the customer and the management of that process until contract signature. Who will you be working with? Wabtec is actively seeking a qualified individual to join our Sales and Proposal Team. The Sales and Proposal Team serves a vital role in developing new original equipment business for the corporation. We supply equipment on all major transit applications in North America such as with Amtrak, Chicago Transit Authority, Los Angeles County Metropolitan Transportation Authority, and New York City Transit, where we have our largest installed base of equipment in North America. This fast paced and challenging position will combine personal accountability to win business along with daily coordination with every department in the organization, including finance, legal, project management, manufacturing, procurement, and engineering. This role will require you to interface with the corporate management and many Wabtec sister divisions. You will also interact with our customers and share responsibility to prepare and manage multi-million-dollar proposals, beginning with initial identification of the opportunity, developing the proposal and communicating it to multiple customers and culminating with the negotiation with the winning customer and project launch. As part of the Sales and Proposal Team, you will also be involved in strategic planning and product development decisions that shape the direction of our Brake, Coupler, Power Collection, Door and HVAC product lines. We are looking for an individual who likes a challenge, is passionate about our products and is looking to grow in a role with high visibility within the Wabtec Corporation. Education and/or Experience: - Bachelor's degree is required, technical related degree is a plus and a minimum of 5 years. - Sales and Marketing experience, rail industry experience is preferred. What will your typical day look like? - Ultimate responsibility for the accuracy and timeliness in the preparation and submittal of the commercial proposals to customers. - Ensure that the technical proposals are completed by engineering as required to support the bid requirements and submit to the customer. - "Key point of contact" with customers - responsible for daily interaction with customer commercial and technical representatives during the bid phase. - Supporting and coordinating proposal activity with other Wabtec product lines - Review and negotiate contract terms and conditions. - Prepare financial analysis, risk analysis and win strategies for bids. - Prepare Tender Review packages for bids for approval by senior management. - Ensure that the documentation associated with a bid is managed in a systematic way so that it may be handed over to the project manager at the appropriate time. - Ensuring that the activities associated with the proposal are followed in accordance with ISO/IRIS standards - Preparation of market analysis of opportunities and strategies to win future business. - Tracking and organizing competitive sales/marketing data. Relocation assistance may be provided if eligibility requirements are met. Remote work will be considered, but relocation is preferred. Proficiency in French is preferred, though not required. Wabtec will only employ those who are legally authorized to work in the U.S. for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable) and fitness for duty test (as applicable). Qualifications Additional Information Our job titles may span more than one career level. The salary rate for this role is currently $91100-129800 The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com. Other benefit offerings for this role may include annual bonus, if eligible.

Own and orchestrate the proposal lifecycle, leveraging AI for content creation and collaborating with cross-functional teams to deliver strategic insights that influence product and market strategies.

Role Description The Proposal Specialist, Adoptions and Proposals provides operations support for the Adoptions & Proposals team by successfully preparing materials related to various stages of development and production—from creating covers for binders to coordinating with colleagues on proposal deliverables to submitting (in hard copy or digitally) finished proposals and following up with school districts and departments of education on post-award debriefs. The impact you'll have: - Owns the production process, including desktop publishing, formatting, editing, and either printing/copying/producing binders/shipping or working with a print shop to get proposals packaged and shipped. - Works directly with internal and external team members to gather all ancillary components of each assigned proposal (e.g., forms, signatures). - Ensures all required proposal components (e.g., bid cover, technical narrative, cost proposal, appendices) are accurately combined into a final PDF for review prior to production and submission. - Coordinates with the assigned team members as applicable to perform a final page turn, ensuring all delivery specifications are addressed. - Provides team members with integral pieces of a proposal (e.g., resumes, client references, statistics). - Maintains client reference database. - Notifies team of submission and closes out proposal folders. - Completes vendor registrations. - Provides team members with program demonstration codes and access. - Other relevant duties, as assigned. Qualifications - Proficient in completing tasks that consist of simultaneous recurring and stand-alone activities that must be completed quickly and accurately with strict attention to detail. - Excellent communication and organizational skills. - Proven ability to maintain accuracy and attention to detail. - Ability to work in a fast-paced environment, respond to multiple constituencies, and meet established deadlines. - Proven ability to work collaboratively and effectively across teams with competing needs. - Proficiency with Word, Excel, Adobe Pro, SharePoint, and other standard business applications; Qvidian experience preferred. - Ability to support Eastern Standard Time business hours; preference for candidates based in the Eastern and Central Time Zones. Requirements - 2+ years of professional experience. - Bachelor’s degree, or equivalent experience. Benefits - Pay Range: This role’s range is $25/hr-$41/hr. - Benefit eligible employees (and their families) are covered by medical, dental, vision, and basic life insurance. - Employees can enroll in our company’s 401k plan and receive an employer match. - Employees have access to a flexible vacation and sick policy in addition to twelve paid holidays and a winter office closure between Christmas and New Year's. - A number of additional perks and benefits. Application Deadline June 29, 2026. This is subject to close earlier if there is a high volume of applicants or a qualified hire is made.