Mosaic

Mosaic Finance is a forward-thinking company specializing in financial management and planning software. The company leverages technology to help businesses mak

Recruiting Coordinator

Location

Florida

Posted

1 day ago

Salary

$22 - $33 / hour

Seniority

Junior

Associate Degree1 yr expEnglish

Job Description

Recruiting Coordinator

Mosaic

• Schedule candidate interviews and maintain the interview tracker with up-to-date status information • Participate in weekly recruiting calls • Monitor and manage the recruiting team inbox, responding to inquiries from candidates and internal stakeholders in a timely manner • Monitor the Mosaic Health LinkedIn inbox and respond to incoming messages daily • Conduct final review and audit of candidate profiles and offer details prior to hire • Initiate background check orders and send candidate Welcome Emails • Add new hires to the Onboarding Tracker and advance the Workday step to Ready for Hire • Ensure new hires complete all preboarding requirements by established deadlines, including background check, drug screen, employee health requirements, and credentialing requirements • Monitor background check and drug screen processes in First Advantage; proactively follow up with candidates to ensure timely submission of required documents • Follow up with candidates to resolve discrepancies in employment and education history • Manage negative dilute or positive drug screen results per established protocols, including reordering as required • Respond to candidate questions regarding background check status and process • Notify candidates promptly upon clearance of background check and drug screen • Execute pre-adverse action process when applicable • Adjudicate discrepancies within First Advantage • Support First Advantage integration with Workday, including user testing, process discussions, and matrix updates • Collaborate closely with Employee Health, Credentialing, HR Operations, and IT to ensure readiness for new hire start dates • Monitor the new hire group Slack channel; answer questions, troubleshoot issues, and escalate when necessary • Serve as a responsive point of contact for new hire inquiries throughout the preboarding period • Coordinate logistics for career fairs, recruiting events, and professional conferences, including registration, travel arrangements, and materials preparation • Maintain an event calendar and ensure recruiting team members are prepared in advance of each event • Order, track, and organize recruiting materials, branded swag, and promotional items for events • Collect and enter candidate leads and resumes gathered at events into the applicant tracking system in a timely manner • Contribute to recruiting and HR projects as assigned • Identify opportunities for process improvement and share recommendations with the team

Job Requirements

  • 1–2+ years of experience in a recruiting coordination, HR support, or administrative role
  • Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
  • Excellent written and verbal communication skills
  • High attention to detail and commitment to accuracy
  • Proficiency with Microsoft Office Suite and comfort learning new systems
  • Experience with Workday or similar HRIS/ATS platforms (Preferred)
  • Familiarity with background check platforms such as First Advantage (Preferred)
  • Experience in a healthcare or high-volume recruiting environment (Preferred)
  • Comfort working in Slack and other collaborative tools (Preferred)

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