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BCD Travel helps companies travel smart and achieve more. We drive program adoption, cost savings, and talent retention through digital experiences that simplify business travel. Our 15,000+ dedicated team members service clients in 170+ countries as we shape a sustainable future for business travel. BCD’s leading meetings and events management and global consultancy services complete our comprehensive suite of solutions for all aspects of corporate travel. In 2024, BCD achieved US$22.9 billion in sales. For more information, visit www.bcdtravel.com . Get to know us by reading our blog and checking out our social media: Blog LinkedIn Instagram Facebook
Planning Manager
Location
EST (UTC-5) + 1 moreAll locations: EST (UTC-5) | CST (UTC-6)
Posted
9 days ago
Salary
$60K - $75K / year
Seniority
Lead
No structured requirement data.
Job Description
Planning Manager
BCD
Role Description We’re looking for a Planning Manager who will be dedicated to client’s Signature Events Team. Planning Managers will commit to building and maintaining strong client relationships while providing high touch, best-in-class meeting and event services. Responsible for supporting and consulting client with all program logistics, including but not limited to: - Food and Beverage - Audio Visual - Travel (air and ground) - Attendee and rooming list management - Final bill reconciliation Planning Managers will commit to building and maintaining strong client relationships while providing best-in-class meeting and event services. Responsibilities - Work with client to finalize all logistics; air travel, ground transportation, food & beverage, meal guarantees, meeting space, room set, audio/visual, production, off-site events, activities, and special needs. - Fully understand the contract and addendum process and plan according to the contracted rooms and space and contracted terms and conditions. - Ability to work cross functionally with other support teams to manage all needs of the program including registration managers, web builders, and project accountants. - Complete vendor search, proposal process, and contract negotiations for ancillary vendors (off-site events, ground transfers, activities). - Understand and effectively adhere to client meeting policies and SLAs. - Lead and participate in Kick Off and planning calls; provide ongoing client consultation. - Attend site inspections and planning visits. - Manage all pre-program logistics including vendor communications, DMC bidding and management, group travel, registration website testing, and shipping coordination. - Manage ground transportation requests, payments, and on-site coordination. - Oversee meeting budgets using Cvent, including reporting, invoice reconciliation, COI submissions, and accruals. - Provide on-site meeting execution support including attendee and rooming list management, VIP requests, staffing coordination, and pre-con meetings. - Conduct final bill reconciliation, manage venue disputes, update budgets, and lead meeting debriefs. - Travel to, manage, and execute all assigned programs on-site. - Ability to travel more than 50% annually (to all assigned programs for onsite execution). Qualifications - Cvent Meeting Management Technology experience (registration, budgets and reconciliation). - Strong attention to detail and customer service skills; ability to work independently without supervision. - Proactively add value through consultation to the client regarding best practices and additional ways to make their event successful. - Strong and accurate verbal and written communication skills; capable of proactive problem solving, anticipating, initiating, and resolving customer or vendor issues. - Ability to work well under pressure and adapt to ever-changing scenarios, managing a high volume of events simultaneously. - Ideal candidate possesses 5+ years in a lead planner role. Requirements - Ability to work productively in home-based office without disruption. - Ability to think outside the box and tap into creative solutions for client needs. - This role is virtual, working in the CST/ EST time zones. - This role requires more than 50% travel annually, to all assigned programs for onsite execution. Benefits - Flexible Working: We believe that a flexible working environment is key to getting the best out of our teams. - Room to Grow: Our line of work and business structure challenge our people in a way that inspires growth. - Everyone has a voice: We thrive on conversations that spark curiosity and empathy. - Make your move: The diversity of roles across BCD M&E’s global locations means that our people often find new adventures. - We’ve got you covered: Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities, and a successful employee recognition program. - We’re positive. You’ll love it: Our leaders lead with positivity, believe in our people and trust us to do the right thing.
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