Role Description The Recruitment Administrator is responsible for supporting the end-to-end recruitment process through effective administration, coordination, systems management, documentation control, compliance management, reporting, and recruitment operations support. This role ensures recruitment activities are executed efficiently, accurately, and in accordance with established recruitment processes and standards. Working closely with Recruitment Consultants, Hiring Managers, and candidates, the Recruitment Administrator provides operational support that enables successful hiring outcomes while maintaining high levels of data integrity, compliance, and candidate experience. Key Responsibilities - Recruitment Administration & Vacancy Management - Create and maintain vacancy records within the Applicant Tracking System (ATS). - Configure recruitment workflows, requisitions, templates, and system records. - Prepare, update, and maintain job descriptions and recruitment documentation. - Establish and maintain recruitment trackers, databases, and reporting tools. - Ensure vacancy information remains accurate and up to date throughout the recruitment lifecycle. - Job Advertising & Recruitment Marketing - Create, publish, monitor, refresh, and close job advertisements across recruitment platforms and job boards. - Manage advertisement postings across multiple sourcing channels. - Monitor advertising performance and application flow. - Maintain recruitment marketing records and campaign documentation. - Candidate Coordination & Administration - Coordinate candidate communications throughout the recruitment process. - Manage interview scheduling, confirmations, reminders, and rescheduling. - Coordinate meetings between candidates, recruiters, and hiring managers. - Respond to candidate enquiries and provide recruitment process updates. - Ensure a professional and positive candidate experience throughout all administrative touchpoints. - Documentation & Records Management - Maintain complete and accurate candidate files and recruitment records. - Store and manage CVs, portfolios, interview recordings, assessment outcomes, references, candidate submissions, and supporting documentation. - Ensure recruitment documentation is properly filed, archived, and accessible. - Maintain document control standards and version management processes. - Offer & Employment Administration - Prepare offer documentation and employment-related correspondence. - Coordinate offer approval workflows and document sign-off processes. - Generate, distribute, and track employment contracts and associated documentation. - Monitor completion of employment paperwork and maintain employment records. - Ensure all recruitment and employment documentation is securely maintained. - Compliance & Pre-Employment Coordination - Manage reference checks and pre-employment screening processes. - Coordinate collection and verification of compliance documentation. - Track completion of background checks, right-to-work documentation, certifications, licenses, and other pre-employment requirements. - Ensure recruitment activities comply with internal policies, legal requirements, and recruitment standards. - Maintain audit-ready recruitment records. - Onboarding Coordination - Coordinate onboarding documentation and commencement requirements. - Track completion of onboarding activities and compliance obligations. - Update recruitment systems and employee records following placement. - Support smooth candidate transitions from offer acceptance through commencement. - Recruitment Systems & ATS Administration - Maintain ATS, CRM, recruitment platforms, shared drives, templates, workflows, and permissions. - Ensure recruitment systems remain accurate, organized, and up to date. - Monitor data quality and system integrity. - Support continuous improvement of recruitment processes and systems. - Provide administrative support for recruitment technology platforms. - Recruitment Data, Reporting & Analytics - Maintain recruitment trackers, candidate databases, and reporting records. - Produce recruitment activity reports, KPI dashboards, hiring metrics, and compliance reports. - Monitor recruitment pipeline data and system accuracy. - Support reporting requirements for leadership and stakeholders. - Ensure recruitment data is accurate, reliable, and audit-ready. - Process Governance & Continuous Improvement - Maintain compliance with recruitment policies, procedures, and standard operating processes. - Support recruitment audits and quality assurance activities. - Identify opportunities to improve recruitment administration processes and efficiencies. - Contribute to process documentation, workflow improvements, and operational best practices. Qualifications - Previous experience in recruitment administration, talent acquisition coordination, HR administration, or recruitment operations. - Experience using Applicant Tracking Systems (ATS) and recruitment platforms. - Strong organisational and administrative skills. - Excellent attention to detail and data accuracy. - Strong written and verbal communication skills. - Ability to manage multiple priorities and deadlines. - Proficiency in Microsoft Office and cloud-based systems. - Experience maintaining confidential records and documentation. Desirable Qualifications - Experience within agency recruitment, RPO, or internal talent acquisition environments. - Knowledge of recruitment compliance and employment documentation processes. - Experience producing recruitment reports and analytics. - Exposure to CRM systems and recruitment technology platforms. Key Competencies - Organisation and Planning - Attention to Detail - Time Management - Communication Skills - Customer Service Orientation - Systems and Technology Proficiency - Documentation Management - Compliance Awareness - Problem Solving - Process Improvement - Stakeholder Coordination Performance Measures - ATS and recruitment data accuracy. - Timely vacancy and requisition administration. - Interview scheduling efficiency. - Recruitment documentation compliance. - Offer and contract administration turnaround times. - Reporting accuracy and timeliness. - Audit and compliance outcomes. - Candidate and stakeholder satisfaction. - Recruitment process adherence. - Recruitment workflow completion rates. Primary Purpose of the Role To ensure the efficient administration, coordination, governance, and operational support of the recruitment function by managing systems, documentation, compliance, reporting, and recruitment processes that enable Recruitment Consultants to focus on sourcing, assessment, stakeholder management, and successful placement outcomes.

• Own end-to-end recruitment across commercial, technical, operational, and leadership roles. • Partner with business leaders to define hiring strategies and make high-quality hiring decisions. • Build talent pipelines through proactive sourcing, networking, and market mapping. • Leverage AI tools and automation to improve sourcing, candidate engagement, and recruiting efficiency. • Analyse hiring metrics to identify bottlenecks and improve outcomes. • Support newly acquired portfolio companies in adopting effective hiring practices and recruitment processes. • Contribute to Talent Acquisition projects, employer branding initiatives, and process improvements across the region.

• Divulgar vagas em diferentes canais e estratégias de atração • Realizar triagem de currículos e hunting ativo • Conduzir entrevistas por vídeo • Aplicar e analisar testes quando necessário • Elaborar pareceres dos candidatos • Acompanhar o cliente durante todo o processo seletivo • Garantir uma boa experiência para candidatos e clientes

Role Description This individual will play a key role in integration planning and execution efforts for AI Fire’s numerous acquisitions. The Integration Associate will coordinate with a cross-functional integration team to ensure all relevant tasks are completed, including: - Developing and implementing actionable plans to achieve transaction objectives - Diving deep on tactical aspects of integration projects Stakeholder groups include Operations, IT, HR, Finance, and Safety. Successful M&A Integration Associates are self-starters, able to work autonomously, natural problem-solvers, collaborative, flexible, and not fazed by adversity or ambiguity. This individual will report to the Integration Manager and partner with the larger M&A team to facilitate a smooth transition from acquisition diligence through the completed integration of the business. This is a remote opportunity. Qualifications - 2-5 years of project management experience or consulting - Prior M&A Integration experience is a plus - BA required in Business, Finance, Accounting or related field - Strong cross-functional collaboration skills - Excellent project management, interpersonal, written, and oral communication skills - Effective and collaborative communication skills, with the ability to customize approach for a variety of audiences ranging from senior executives to junior resources - Ability to perform tasks with minimal supervision and manage tasks from start to finish - Proficiency in MS Office tools, particularly Excel and PowerPoint - This position requires 50% travel to support integrations - Successful completion of a drug test and pre-employment background screening is required Benefits - Competitive compensation - Pay is on a weekly cycle, every Friday - Career Advancement Opportunities - Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays - Company paid short and long-term disability - Immediately vested in our 401(k) company match - Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success - Exceptional guidance and support from our managers - Collaborative culture & environment - Opportunity to work alongside some of the best talent in the fire protection industry