Role Description The Project Specialist will work closely with the client to understand the program goals and objectives and provide a return on their investment throughout each aspect of the program. The Project Specialist would be able to manage multiple projects simultaneously, be very organized and feel comfortable having contact with the clients. They would be involved in and/or responsible for the following tasks, as well as administrative tasks such as providing strategic recommendations on the HCP contracting process and assisting the Customer Success team in preparing contracting SOP’s. - Project management with consultative approach for virtual, hybrid or in person meetings - Client, Financial, and HCP Management - Manage multiple projects on tight timelines - Adherence to various policies (i.e. confidentiality, sensitive communication, intellectual property) - Interact with individuals and groups from business units and other areas of the organization, in addition to HCPs - Become the main contact for customers and stakeholders for all assigned contract types - Research HCP status and contract availability in client system - Develop and monitor contract workflow from the initial phase through to completion - Utilize client contracting templates to create contract, obtain approval, and finalize all necessary signatures to execute HCP contract - Communicates with HCP regarding contracts, required information (e.g., missing information, clarification of information, documentation and obtain signatures) - Ensure accuracy and appropriateness of HCP contract documentation and attachments; set-up new contracts; terminate expired contracts; and general maintenance of active contracts - Utilize the client system to check on status of contracts - Communicate contract updates to internal team throughout the lifecycle of the contract - Complete client debarment process - Manage HCP contract tracker - Request and track CV’s, W9/W8 - Attend client update calls and liaison with the client and internal team on contract status and provide updates - Ensure contracts are compliant with all client regulations - Communicate issues as appropriate and align with internal stakeholders - Escalate any issues or questions to the client compliance department - Notify M&IW team members when contracts are complete and prompt logistics to begin - Customize HCP Invoice template with program details and send out to HCP’s to complete, manage follow up with HCP’s to ensure invoices are received in a timely manner - Work with client to gain approval on all invoices prior to payment - Complete Fee for Service tracking grid - Collaborate with HCP payments team to answer expense policy questions - Complete final reconciliation process including preparing customer invoice and working through audit process with internal finance team - Responsible for uploading final documentation into client systems - Full understanding of client financial internal requirements and deadlines - Budget creation/management - Manage all event related payment requests and processing - Full audit and reconciliation of the hotel and other vendor invoices - Cost savings worksheet creation and management - Final invoice document management - Reconciliation management including estimated invoice and final invoice requirements Requirements - College degree or equivalent experience - Minimum 2 years of experience in HCP contracting - Understanding of policies and issues pertaining to events with HCPs in attendance - Knowledge of HCP payments: Fee for service (FFS), honoraria, and Expense reimbursement (NEER) - Knowledge of virtual and hybrid event options - Proven excellent oral and written communication skills in both internal and client-facing environments - Demonstrated track record of successfully managing multiple projects simultaneously - Experience working in a virtual office environment a plus - Proficient in Microsoft Office systems (Outlook, Excel, OneNote, Word, and Power Point) - Experience in Smartsheet - Experience with database management programs (Cvent preferred) Benefits - Competitive salary - Health, Dental, Vision and Life Insurance options - 401K plan - Paid holidays - Accrued personal time off for vacation and sick leave - Laptop, additional monitor, and mobile phone - Global Giveback program for volunteer service - Remote Office / Work from home, or option to work in our corporate headquarters located near Milwaukee Company Description Meetings & Incentives Worldwide, Inc. is an Equal Opportunity Employer who prohibits discrimination and harassment of any kind and affords equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, reproductive health decisions, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. Meetings & Incentives Worldwide, Inc. specializes in global event management with virtual, hybrid, and in‑person experiences of all shapes and sizes, as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women's Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.

Role Description The Project Coordinator will report to the Manager, Quality Measurement Programs (QMP). The Project Coordinator provides task coordination for technical teams working under federal grants and contracts at CORE. The primary role of the Project Coordinator is to provide project coordination to multidisciplinary technical teams according to timelines and ensures high quality products meet deadlines. The list of job responsibilities is not intended to be all-inclusive and may be expanded to include other duties that management may deem necessary from time to time. The duties of this position can be carried out remotely if this meets the business need of CORE and adheres to the YNHH Alternative Work Schedule policy. Flexible work schedules and telecommuting are available if needed and or desired. - Provides project coordination according to internal and external project timelines and ensures that deliverables are met by contract deadlines. - Maintains project timelines, monitors project progress, and identifies risks to meeting deadlines. - Facilitates communication within project teams, to project leadership, and with external organizations. - Drafts, reviews, formats, and proofs high quality documents for presenting and dissemination to stakeholders and/or for public posting. - Prepares (e.g., draft, edit, review, finalize) contract deliverables on time with direction from project leadership. - Supports project leadership in developing analytic plan, synthesizing analytic results. - Schedules, prepares for, and facilitates focused meetings with internal CORE teams and external organizations. - Organizes and manages project documentation, including analytic results, key decisions, project trackers. - Delegates work and is a resource to more junior staff by reviewing and guiding the quality of their work. - Provides research support, such as drafting meeting minutes or conducting ad hoc research, when necessary on project teams. - Provides training and onboarding to new staff to project teams. Qualifications - A Bachelors degree from an accredited college or university in public health, epidemiology, healthcare, human services or related field is required. Masters degree preferred. - A minimum of three (3) years of experience with at least 1 year of experience in a coordination role or having coordinator duties in a paid research setting. A masters degree may substitute for 1 year of work experience. - Knowledge of research methodology and protocols and survey methods. - Must demonstrate excellent writing skills, organization ability, communication skills, computer skills and knowledge of research processes. - Thorough knowledge of computer software packages such as MS Outlook, MS Word, MS Excel, MS Visio, MS PowerPoint, MS Project and EndNote. Requirements - YNHHS Requisition ID: 184414

• Project Managers play a key role in shaping and delivering digital solutions of value for our clients. • The Senior Project Manager provides structure, leadership, and operational excellence across complex, multi-channel marketing initiatives for enterprise-level clients. • You will lead integrated teams across Media, Data, Strategy, Technology, and Creative (Brand and UX/UI), serving as the primary delivery point of contact for large client engagements. • The Senior Project Manager ensures the overall health of assigned projects, including scope, timelines, budgets, resources, risks, and client relationships —balancing big-picture strategy with meticulous attention to detail. • Lead the end-to-end delivery of multi-channel marketing campaigns, including paid social, paid search, programmatic media, and web. • Manage multiple concurrent projects with competing priorities while maintaining momentum, quality, and stakeholder alignment. • Partner closely with multiple practice leads and teams to ensure integrated, performance-driven execution. • Serve as the primary point of contact for enterprise-level clients, managing expectations, timelines, risks, and delivery outcomes. • Lead advanced project planning across scope, timelines, resourcing, and budgets. • Proactively identify and manage risks, dependencies, and delivery challenges.

• Successful completion of projects on time, with appropriate resources, to high quality levels and at a rate that supports the company’s business plan • Management of cross-functional teams to projects, coordinating with functional heads • Coordinate the assignment of resources with other project managers through maintenance of a project “master schedule” • Develop project schedules for all projects and communicate clearly to teams (each team member should know what they need to do and when they need to do it) • Ensure up-front pre-requisite items are in place to support the project (e.g. client deliverables, customer requirements/solution specification, etc.). • Ensure daily/weekly project communication via meetings, etc. take place. • Strive to keep the teams motivated, informed, mutually supportive, and working towards a common objective • Monitor project progress real-time to pick up and resolve problems early • Liaise with customer, and Client Success/Strategic Partner, to resolve open issues/queries which are blocking the team’s progress • Ongoing reporting to senior management on the health status of projects • Provide ongoing feedback to functional heads re the individual performance of team members • Conduct post-project evaluations and assign ownership of any resulting actions • Work to constantly enhance the product through encouraging the teams to apply new ideas (interactions, graphics, animations, instructional methods) to ongoing projects • Continuously work with the teams, leveraging their inputs, to enhance processes in a controlled way through removal of waste, addition of value, and improvements to development tool set • Actively contributes to teamwork by being demanding of both self and team • Assume individual responsibility for own deliverables and deadlines • Assume collective responsibility for successful on-time completion of projects • Be supportive and constructively critical of team members. In return, be open to the support and criticism offered by your colleagues