• Post property photos, videos, testimonials, and marketing content across social media platforms using provided materials and captions. • Upload listing media, property videos, and virtual tours to websites and marketing platforms. • Create social media thumbnails, open house posts, and listing marketing assets using Canva and templates. • Send marketing materials, listing updates, and follow-up instructions to sellers and agents. • Maintain and update agent bios, headshots, and marketing profiles. • Transfer and organize lead and prospect data into CRM systems and tracking spreadsheets. • Compile marketing performance data and update internal reporting boards. • Organize listing folders, digital assets, and marketing documentation.

Role Description We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support a fast-paced, high-performing real estate team. This role is critical in ensuring smooth daily operations, efficient communication, and accurate data management across the business. The ideal candidate thrives in a dynamic environment, can manage multiple priorities, and is comfortable working with CRM systems and spreadsheets. Key Responsibilities - Operations, Collaboration & Recruiting Support - Collaborate with agents, brokers, and team members to support daily operations - Ensure smooth lead transitions and proper follow-through - Maintain clear and effective communication across teams - Assist with tasks assigned by leadership and agents - Support recruiting efforts (candidate outreach, tracking, and interview scheduling) - Manage recruiting pipelines within CRM systems - Assist with onboarding coordination and new team member setup - Communication & Follow-Up - Build and maintain relationships with potential clients - Follow up with leads at different stages of the sales process - Share information on properties, market trends, and services - Execute communication strategies set by leadership - Conduct outbound calls when required - Scheduling & Training Coordination - Manage calendars for agents and leadership - Schedule meetings, training sessions, and team events - Ensure team members are registered for required training - Track attendance and follow up on completion - Administrative Support & Data Management - Perform general administrative tasks - Support high-performing agents and team leads - Maintain accurate data entry across CRM systems and spreadsheets - Update and manage tracking documents (leads, transactions, agent activity) - Ensure data consistency across platforms (e.g., CRM, spreadsheets, internal tools) - Assist with reporting and basic data analysis Qualifications - Proven experience in real estate support or administration - Experience with CRM systems (Follow Up Boss preferred) - Strong organizational and multitasking abilities - High attention to detail and accuracy - Excellent written and verbal communication skills - Comfortable working in a fast-paced, remote environment Requirements - Reliable minimum 50 Mbps fibre internet connection - Fully functional laptop or computer suitable for remote work - Loadshedding backup solutions (e.g., inverter, UPS, or alternative power source) - Quiet, distraction-free workspace What We’re Looking For - Self-motivated and proactive individual - Strong problem-solving skills - Ability to work independently and as part of a team - High level of professionalism and accountability Benefits - FULL-TIME - OPEN-ENDED CONTRACT - PTO - INCREASES BASED ON ANNUAL PERFORMANCE REVIEW

Role Description This is a remote position. We are looking for an exceptional Executive Assistant who thrives in a demanding, fast-paced environment and genuinely enjoys spinning multiple plates at once without dropping standards, communication, or attention to detail. This is not a quiet admin role. This is for someone who can operate alongside senior management, anticipate problems before they happen, protect time fiercely, handle pressure professionally, and become a highly trusted right hand within a growing business. This is a fully remote / virtual position supporting senior leadership across multiple areas of the business. You will be expected to manage priorities efficiently, communicate confidently with clients and stakeholders, and keep operations moving at speed. No two days will look the same. If you are organised, commercially aware, proactive, emotionally intelligent, and calm under pressure, we want to hear from you. - Managing busy diaries and calendars - Handling senior-level email management and prioritisation - Coordinating meetings, travel, and schedules - Following up tasks aggressively to ensure completion - Supporting business operations and projects - Communicating with clients, suppliers, and stakeholders professionally - Preparing reports, documents, presentations, and correspondence - Managing confidential information with absolute discretion - Assisting with systems, workflows, and operational efficiency - Problem-solving independently without constant supervision - Acting as a gatekeeper and protector of senior management time Qualifications - Have previous Executive Assistant or senior PA experience - Have experience supporting senior management or directors - Have a strong customer-facing background with excellent people skills - Be highly organised and process-driven - Thrive in a high-pressure, fast-moving environment - Be proactive rather than reactive - Have exceptional written and verbal communication skills - Be highly competent with technology and remote working tools - Be able to prioritise effectively under pressure - Demonstrate exceptional attention to detail - Be trustworthy, discreet, and capable of absorbing highly confidential matters - Have a positive personality and resilient mindset, understanding that life within a growing business will not always be a bed of roses - Be comfortable managing multiple priorities simultaneously - Remain calm, composed, and solution-focused during challenging situations Requirements - Bonus Points If You Have Experience With: - Property industry - CRM systems - AI tools and automation - Microsoft 365 - Canva - Project management tools - Social media coordination - Remote team management - This Role Is NOT For You If: - You need constant supervision - You struggle with fast-paced environments - You are easily overwhelmed by multiple priorities - You avoid accountability - You are looking for a slow or repetitive admin role - You are not confident communicating with senior people and clients - You take criticism personally rather than using feedback to improve - Hardware Requirements: - Computer or laptop with stable performance. - Reliable ADSL/Fibre internet (minimum 50 Mbps). - Headset compatible with VOIP systems. - Anti-virus installed. - UPS/Backup power for load shedding. Benefits - To Apply - Please send: - Your CV - A short covering email explaining why you are a strong fit - Examples of previous senior-level support experience - Working hours: Monday to Friday (9am to 6pm) UK Time. - Additional Saturdays

Role Description We're currently looking for organized, reliable individuals to help support clients by coordinating details, managing schedules, and ensuring everything runs smoothly from start to finish. This is a fully remote position with flexible hours, making it a great fit for anyone looking to work independently while building valuable skills. No prior experience is required — training is provided. - Communicating with clients to understand their needs and preferences - Organizing schedules, confirmations, and important details - Providing clear, timely updates and support - Keeping everything on track to ensure a smooth experience - Assisting with coordination from start to finish Qualifications - Strong communication and organizational skills - Attention to detail and ability to stay on top of tasks - Comfortable working independently in a remote environment - Basic tech skills (email, apps, online systems) - Positive attitude and willingness to learn - Experience in customer service or coordination is helpful, but not required Requirements - Applicants must be authorized to work in: United States, United Kingdom, Mexico, Spain, Australia, or LATAM regions Benefits - 100% remote — work from anywhere - Flexible schedule options - Structured training provided - Supportive team environment - Opportunities for growth based on performance Who This Is Great For - Stay-at-home parents - Military spouses - Anyone looking for flexible, remote work - Individuals wanting to build new skills while working from home If you're organized, dependable, and enjoy helping others, we'd love to hear from you.