Role Description We're hiring a Project Manager to drive document conversion workstreams inside a major Epic EMR rollout. You'll own Wave Three prep, where roughly 20 source systems are converting to Hyland OnBase and linking into Epic ahead of the November 2026 go-live. You'll also kick off due diligence on the eight (and growing) Wave Four conversions already on deck. This is hands-on project leadership, not a budget seat. If you like running the call, holding vendors accountable, and keeping complex conversion timelines from slipping a single week, you'll feel at home here. What You'll Do - Build and maintain the project plan, schedule, and resource model for Wave Three conversions using standard PMI PMBOK practices - Run weekly vendor calls across all in-flight source systems through go-live - Deliver weekly status reports to leadership, surface risks early, and keep mitigation plans current - Manage scope, schedule, and resourcing changes as conversion data and dependencies firm up - Start vendor outreach, discovery calls, and information gathering for Wave Four as the list gets finalized - Translate technical conversion work into clear business updates for leadership stakeholders Qualifications - 5+ years of project management experience, ideally in healthcare IT or EMR-adjacent environments - Proven experience leading data and document conversion projects end-to-end - Strong vendor and third-party management skills, you've owned those relationships before - Comfort presenting to leadership and running cross-functional working sessions - MS Project, CA Clarity, or a comparable PPM tool - Sharp organizational instincts, detail orientation, and clear written and verbal communication Requirements - Hyland OnBase experience (this is the bullseye) - Exposure to Epic integrations or healthcare data workflows - Track record on phased, wave-based enterprise rollouts - PMP certification Benefits - Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage | United Healthcare - Voluntary STD & LTD | New York Life - 401(k) Retirement Planning | Fidelity - Discount Program The Details - 100% remote, no patient-facing work - Full-time, 40 hours/week - East Coast hours preferred, Central or Pacific considered for the right person - Contract through end of 2026 with strong likelihood of extension into 2027 - Brief shift flexibility may be needed around the May 30 Wave Two go-live Important - W2 only, no C2C - Unable to provide visa sponsorship - Direct candidates only, no third-party agency submissions

• Reporting to the Project Manager, the Project Assistant (PA) is a great opportunity for someone looking to get into the project management field. • The duties support various company government projects. • The programs oversee dozens of government contracts spanning across the country. • Maintain all company databases relating to Social Security Administration or other project contracts. • Maintaining accuracy and consistency for all project information/documentation sources. • Complete and maintain all support documentation for project conformances. • Review daily schedules of sub-contractors and government offices for accuracy. • Upload new schedules and update existing schedules with any changes. • Help maintain annual compliance requirements/documentation. • Interacting with government personnel, as well as sub-contractors. • Perform quality control (QC) on daily receipts of service performed. • Perform QC on Social Security hearing outcomes for invoicing purposes. • Systems management of candidate and subcontractor database – updating and inputting data, providing suggestions to improving tracking, workflow, etc. • SSA contract processing and tracking in database. • Assist in completion, issuance, and maintenance to VHR’s subcontract modification updates (filing and tracking). • Server file clean-up and organization. • Process training documentation organization.

• Collect all necessary documentation and guide subcontractors through the suitability and credentialing processes • Coordinating and managing the scheduling of training sessions between clients and contractors, ensuring timely communication, availability alignment, and seamless appointment execution. • Send initial forms to subcontractors to initiate the suitability process • Utilize Podio to document actions taken and track data • Complete e-QIP process for each subcontractor, including fingerprint appointment coordination • Create and submit process and status reports, as requested • Adhere to existing procedures and processes • Monitor email inboxes and maintain active daily communications, both by phone and email • Notify POC if anything comes from Client that needs to be addressed by them • Work with and support the Project Manager and Assistant Project Managers to uphold all contractual requirements with the SSA • Issue and maintain annual compliance requirements and documentation for completion • Perform quality control on documentation received from prospective subcontractors • Systems management of candidate and subcontractor database including updating and inputting data • Suggestions for improving tracking and workflow as identified or needed

• Serve as the primary contact for a portfolio of mid-level clients managing their needs and expectations throughout the project lifecycle. • Oversee the execution of client projects from start to finish, ensuring they are delivered on time, within budget, and to client specifications at the highest quality. • Maintain regular communication with clients, addressing their inquiries, providing updates, and ensuring overall client satisfaction. • Collaborate with Sales, Account Management, and Operations teams to resolve any process bottlenecks, ensuring smooth operations and adherence to timelines. • Contribute to the development and refinement of documentation, ensuring clarity and accessibility for the team and ensure that all project documentation is up-to-date and accurately reflects the status of each project. • Monitor project progress and proactively address any issues that arise, keeping internal teams informed, and applying best practices to resolve issues. • Help gather project costs from vendors, suppliers and internal sources and create quote documents. • Facilitate invoicing with commercial team, key account managers and finance. • Assist in preparing project proposals, estimates, and manage project remaining within budget and maintaining P&L documentation. • Act as a point of escalation for client issues, resolving them in a manner that maintains positive client relationships. • Identify client change orders and manage internal teams and process handoffs to execute change orders on schedule, including creation of change order documentation. • Prepare and manage and invoice exhibit storage fees, prep in/out fees, and I&D supervision. Monitor late exhibit returns and follow-up. Quote and apply freight accordingly to all orders. • Be willing to travel as required for project fulfillment. • Prepare and present regular reports on client satisfaction, project outcomes, and service performance to the team. • Analyze client feedback and project results to identify areas for improvement and contribute to the continuous enhancement of the client services team.