Role Description We are looking for someone who is proactive, highly organized, eager to learn, and excited to grow within a fast-paced creative environment. This role is ideal for someone who enjoys both operations and people coordination and takes pride in helping projects and teams run efficiently behind the scenes. - The ideal candidate is someone who takes initiative, thinks ahead, communicates clearly, and is comfortable problem-solving independently while also collaborating closely with the team. - We value individuals who are adaptable, resourceful, detail-oriented, and motivated to continuously improve processes and workflows. Administrative & Client Coordination - Serve as the primary point of contact for new client inquiries via email, phone, and website submissions. - Respond to incoming leads in a timely and professional manner. - Coordinate and schedule discovery calls, client meetings, and follow-up meetings. - Maintain organized communication records and client databases. - Assist with the preparation of proposals, contracts, invoices, presentations, and meeting agendas. - Coordinate calendar scheduling for leadership and project meetings. - Support day-to-day studio administrative operations. Financial & Bookkeeping Support - Assist with bookkeeping and financial tracking. - Coordinate invoicing, payment tracking, and expense organization. - Manage accounts receivable follow-ups and vendor payment coordination. - Maintain organized financial records and documentation. - Coordinate with accounting and bookkeeping consultants as needed. Qualifications - 3+ years of experience in operations, administrative coordination, project coordination, or studio management. - Strong organizational and multitasking abilities. - Excellent written and verbal communication skills. - Ability to manage multiple priorities simultaneously. - Strong attention to detail and problem-solving skills. - Professional and client-facing communication abilities. - Experience with scheduling, coordination, and operational systems. - Comfortable working in a fast-paced, creative, and collaborative environment. - Self-motivated, proactive, and highly dependable. Preferred Experience - Familiarity with project management tools, bookkeeping systems, and workflow software. - Understanding of budgeting and operational tracking. - Experience in construction, hospitality, architecture, interior design, or creative industries is a plus. Software & Tools - Preferred familiarity with: - Google Workspace - Microsoft Office - QuickBooks or similar bookkeeping software - Scheduling and calendar management tools - Dropbox / Google Drive - Monograph or similar project management/accounting software - Comfortable working U.S. hours. - Remote work from home. Fraud Disclaimer ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.

• Maintain accurate financial records in [e.g. QuickBooks, Xero]. Reconcile bank statements and credit card statements. Track and categorize business expenses. • Collect contractor timesheets/hours worked from field managers or contractors. Calculate weekly payroll, ensuring compliance with labor regulations. Maintain payroll records and assist with payments. • Prepare and send weekly invoices to clients. Align invoices with contractor hours worked and project details. Monitor payments and follow up on overdue invoices. • Maintain accurate contractor records and documentation. Ensure compliance with relevant labor laws and regulations. Advise on proper contractor classification and support HR processes like onboarding. Assist with employment compliance reporting and audits if needed.

• Manage Accounts Payable processing • Manage Accounts Receivable and collections follow-up • Perform bank reconciliations • Prepare financial reporting and provide analysis/insights • Handle contract administration • Review timesheets and support payroll processing • Create SOPs and document processes

• Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting • Ensure all work is structured, assigned and tracked in ClickUp • Monitor team capacity against client service agreements • Proactively identify and resolve bottlenecks • Maintain organised documentation within Google Workspace • Uphold and protect existing SOPs for Australian bookkeeping and management accounting • Maintain and optimise ClickUp dashboards, workflows and templates • Ensure full task visibility, traceability and accountability • Support workflow automation where appropriate • Champion consistent system usage across the team • Assist the CEO with operational planning and prioritisation • Prepare clear operational summaries and workload insights • Support implementation of internal initiatives • Track action items and ensure follow-through • Conduct preliminary quality checks on reconciliations, coding and workpapers • Monitor scope adherence and flag out-of-scope work • Assist with oversight of aged receivables and internal tracking • Step in hands-on when required to keep deadlines on track • Maintain clean and structured digital filing systems • Oversee licences, subscriptions and system access • Support onboarding of new staff into tools and workflows • Ensure confidentiality and protection of client IP