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Remote Office

End-to-end digital governance to build and manage remote teams

Operations and Accounting Assistant

BookkeeperBookkeeperPart TimeRemoteSeniorTeam 11-50Since 2019H1B No SponsorCompany SiteLinkedIn

Location

Australia

Posted

9 days ago

Salary

0

Seniority

Senior

Bachelor DegreeEnglish

Job Description

Operations and Accounting Assistant

Remote Office

• Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting • Ensure all work is structured, assigned and tracked in ClickUp • Monitor team capacity against client service agreements • Proactively identify and resolve bottlenecks • Maintain organised documentation within Google Workspace • Uphold and protect existing SOPs for Australian bookkeeping and management accounting • Maintain and optimise ClickUp dashboards, workflows and templates • Ensure full task visibility, traceability and accountability • Support workflow automation where appropriate • Champion consistent system usage across the team • Assist the CEO with operational planning and prioritisation • Prepare clear operational summaries and workload insights • Support implementation of internal initiatives • Track action items and ensure follow-through • Conduct preliminary quality checks on reconciliations, coding and workpapers • Monitor scope adherence and flag out-of-scope work • Assist with oversight of aged receivables and internal tracking • Step in hands-on when required to keep deadlines on track • Maintain clean and structured digital filing systems • Oversee licences, subscriptions and system access • Support onboarding of new staff into tools and workflows • Ensure confidentiality and protection of client IP

Job Requirements

  • Experience in an accounting, bookkeeping or management accounting environment
  • Background in operations, practice management, admin VA or executive support within an accounting firm
  • Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end)
  • Hands-on experience with ClickUp (dashboards, workflows, templates)
  • High proficiency in Google Workspace
  • Experience with Xero, QuickBooks Online and/or MYOB
  • Strong organisational and time management skills
  • Systems-oriented mindset with respect for existing frameworks
  • Ability to operate independently without close supervision
  • Openness to leveraging automation and AI tools where beneficial

Benefits

  • Flexible work arrangements
  • Professional development
  • Remote work options

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