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CannonDesign

We design solutions that help people continuously flourish. Living-Centered Design is how we do it.

Project Administrator – Smart Buildings

Project ManagerProject ManagerFull TimeRemoteSeniorTeam 1,001-5,000H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

4 days ago

Salary

$28 - $35 / hour

Seniority

Senior

High School4 yrs expEnglish

Job Description

Project Administrator – Smart Buildings

CannonDesign

• Provide administrative support to project team members and leadership. • Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email. • Organize and set up onsite/virtual project meetings as needed and coordinate scheduling across internal staff and external client representatives. • Serve as the primary coordinator for meeting documentation by capturing notes, coordinating SME review, and distributing finalized summaries and action items. • Ensure client-facing reports meet standards by coordinating inputs, proofreading, formatting, and serving as a final quality checkpoint before delivery. Support proposal and contracting efforts. • Prepare team memos and presentations. • Review, research, and respond to consultant statements, including working with accounting to resolve issues. • Support the Practice and Operations leaders in reviewing project/program performance. • Assist Project Managers in the review/approval of consultant invoices. • Monitor flow of all processes across the program/project and provide research and feedback as necessary. • Assist the Principals and Project Managers in the development of fees during proposals. • Prepare complex spreadsheets and data analysis using Excel and Power BI. • Assist with project staffing data in Deltek Vision Project/Resource Planning. • Maintain records for financial status of projects. • Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for services. • Set up and maintain project files according to firm standards. • May assist with other marketing-related tasks including proposal presentations when requested. • Serve as the “librarian” for Smart Buildings processes, procedures, templates, and documentation by organizing, maintaining, and continuously improving access to internal resources and standards. • Work with practice leaders and subject matter experts to document and formalize workflows, templates, and internal guidance materials. • Support team onboarding by helping new staff become familiar with Smart Buildings tools, templates, workflows, and resources. • Assist with offboarding coordination for Smart Buildings tools, documentation, and resource access. • Support operational reporting by gathering and organizing project and operational data and assisting with the creation and refresh of dashboards and reports using Excel and Power BI. • Maintain and distribute operational dashboards and reporting outputs.

Job Requirements

  • High School Diploma required. Associate’s degree preferred.
  • Minimum of 4 years of experience performing in related roles required.
  • Experience working in the architecture/engineering/interior design industry preferred.
  • Strong verbal and written communication skills as well as presentation skills.
  • Ability to work in a team setting, strong time management and organizational skills.
  • Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis.
  • Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint.
  • Procore and Newforma software experience a plus.
  • Experience with video and audio meeting technologies.
  • SmartSheet schedule development experience preferred.
  • Interest in the architecture, engineering, and built environment technology space is strongly preferred.

Benefits

  • medical, dental and vision coverage
  • flexible spending account options
  • voluntary insurances
  • paid time off
  • flex-time schedules
  • remote work options
  • 401k plan
  • employee perk programs

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