• Manage emails, messages, and calendar schedules. • Prepare documents, reports, meeting notes, and presentations. • Handle data entry, typing, formatting, and document organization. • Schedule meetings, calls, and follow-ups with clients or team members. • Communicate professionally in both Urdu and English. • Assist with online research and information gathering. • Maintain records, files, and internal documentation. • Coordinate with team members, clients, and external contacts when required. • Track tasks, reminders, and deadlines. • Support executives with day-to-day administrative work.

• Manage and optimize the CEO & Senior team’s complex calendar, including executive meetings, board engagements, travel, and strategic priorities. • Coordinate domestic and international travel arrangements, itineraries, and expense reporting. • Prepare executive correspondence, presentations, reports, and briefing materials. • Serve as a gatekeeper by prioritizing requests, resolving scheduling conflicts, and ensuring effective time management. • Maintain strict confidentiality regarding corporate, financial, personnel, and strategic matters. • Support execution and tracking of strategic initiatives and organizational priorities. • Coordinate leadership meetings, executive off-sites, board meetings, and investor-related activities. • Prepare agendas, meeting materials, minutes, and follow-up action items. • Monitor deadlines, deliverables, and executive commitments across departments. • Partner with senior executives to ensure alignment on priorities and communications. • Serve as a liaison between the President, executive leadership, board members, clients, and external stakeholders. • Facilitate professional communication across all levels of the organization. • Draft and edit high-level communications on behalf of the President. • Build strong relationships with internal and external business partners. • Oversee administrative processes to improve executive office efficiency. • Coordinate special projects and corporate events as assigned. • Manage records, contracts, and confidential documentation. • Support budget tracking, invoice approvals, and vendor coordination for the executive office.

Role Description We are seeking a highly professional and exceptionally organized Personal Assistant to support the Executive in managing daily operations, communication, and executive-level priorities in a remote work environment. - Provide high-level administrative and personal support - Draft, proofread, and manage professional correspondence and documents - Conduct research and prepare summaries when needed - Assist in coordinating meetings, schedules, and follow-ups - Handle confidential information with a high level of discretion - Support in legal and/or financial documentation when required Qualifications - Excellent written and spoken English (strong typing and communication skills) - Strong ability to conduct research and synthesize information clearly - Background in Law or Finance is a strong advantage - Previous experience in an administrative, executive assistant, or PA role is a plus Benefits - Be part of a dynamic and professional working environment - Exposure to senior-level decision-making and operations - Opportunity to grow into higher administrative or operational roles

**The Role** This is a **12m FTC maternity cover **and is a high-impact, high-trust role at the heart of Environment Bank's leadership. As Executive Assistant to the CEO, you will be the CEO's strategic partner in managing their time, priorities, and external relationships. You will act as a trusted gatekeeper and enabler — ensuring the CEO is focused on the decisions and conversations that matter most, and that the organisation moves efficiently around their leadership. This role demands someone with exceptional judgement, absolute discretion, and a proactive mindset. You won't just manage a diary — you'll anticipate needs, solve problems before they arise, and ensure the CEO is always prepared, organised, and supported. In addition to this, you will need to manage the diaries and travel arrangements for our Chief Nature Officer (CNO) and our Chief Marketing Officer (CMO). **Key Responsibilities** **Executive Support** - Manage the CEO's inbox, flagging urgent matters - Manage a complex and fast-moving diary, including scheduling internal and external meetings, speaking engagements, travel, and board commitments for the CEO, CNO and CMO - Act as the first point of contact for the CEO's office — handling correspondence, fielding requests, and prioritising effectively on their behalf - Prepare briefing notes, agendas, presentations, and background research to ensure the CEO is fully prepared for all engagements - Draft and edit communications on behalf of the CEO, including emails, letters, and stakeholder correspondence **Board & Governance** - Coordinate and support Leadership Team meetings and Board meetings, including preparing board packs, managing minute-taking, and following up on actions. Not an urgent need for the EA to attend in person - Maintain governance documentation and ensure compliance with company secretarial requirements in collaboration with the wider leadership team **Stakeholder & Relationship Management** - Build and manage relationships with key internal and external stakeholders including investors, government contacts, partners, and media - Represent the CEO's office with professionalism and warmth at all times **Operations & Projects** - Work closely with the Senior Leadership Team to facilitate cross-functional coordination and ensure key priorities are delivered - Coordinate logistics for leadership offsites - Manage expenses, invoices, and financial administration relating to the CEO and the CNO