Role Description We are looking for a highly organized, proactive, and business-oriented Executive Assistant to support the CEO in managing strategic priorities, business operations, stakeholder communication, and executive administration. The ideal candidate should possess strong analytical abilities, excellent communication skills, and the ability to work effectively across multiple functions while maintaining confidentiality and professionalism. Key Responsibilities - Manage the CEO's calendar, meetings, appointments, travel schedules, and priorities. - Coordinate internal and external communications, including emails, stakeholder interactions, and follow-ups. - Prepare meeting agendas, minutes of meetings (MoMs), presentations, reports, and executive summaries. - Track strategic initiatives, action items, and cross-functional projects to ensure timely completion. - Consolidate MIS reports, monitor key business metrics, and prepare leadership dashboards. - Support business planning, operational reviews, market research, and data-driven decision-making. - Collaborate with Sales, HR, Finance, Delivery, and Marketing teams to drive organizational objectives. - Handle confidential information with a high level of discretion and professionalism. - Support governance, compliance, and administrative activities for the CEO's Office. - Follow up with internal and external stakeholders to ensure execution of key deliverables. Qualifications - Excellent verbal and written communication skills. - Strong proficiency in AI productivity tools, MS Excel, PowerPoint, and business reporting. - Strong business acumen and analytical mindset. - Ability to prepare presentations, dashboards, and management reports. - Effective stakeholder management and follow-up skills. - Strong organizational, multitasking, and time-management abilities. - High level of confidentiality, professionalism, and attention to detail. - Ability to work independently in a fast-paced environment. Requirements - 3–7 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Associate, CEO's Office Executive, Business Operations Executive, or a similar role supporting senior leadership. - Experience in stakeholder management, executive support, business reporting, and cross-functional coordination. - Exposure to project tracking, MIS reporting, and business operations will be an added advantage. Education - Bachelor's degree in Business Administration, Management, Commerce, Engineering, or a related field. - MBA is a plus but not mandatory. What We Are Looking For - Strong ownership mindset and execution capability. - Ability to anticipate needs and proactively solve problems. - Excellent coordination and follow-through skills. - Comfort working directly with senior leadership and managing multiple priorities simultaneously.

Role Description This is not a traditional Executive Assistant role. You will be the operational right hand to the CEO, helping manage priorities, coordinate projects, follow up with internal team members, and ensure that nothing falls through the cracks. You will be responsible for keeping tasks on track, chasing updates, maintaining accountability, and creating order from chaos. The ideal candidate is highly organised, detail-oriented, proactive, and confident communicating with people at all levels. Key Responsibilities - Executive Support - Manage CEO inbox and communications - Prioritise emails and action items - Prepare meeting agendas and summaries - Coordinate appointments and scheduling - Organise documents and business records - Assist with reporting and business administration - Project Coordination - Track multiple projects simultaneously - Monitor deadlines and deliverables - Follow up with team members for updates - Escalate risks, bottlenecks, and delays - Ensure tasks are completed on time - Maintain project trackers and dashboards - Assist with SOP documentation and process improvement - Team Accountability - Chase outstanding actions and deliverables - Follow up with staff regarding deadlines - Coordinate communication between departments - Ensure commitments made by team members are followed through - Keep leadership informed of project status - Operations Support - Maintain Asana task boards - Update operational reports - Assist with recruitment and onboarding administration - Support client delivery teams where required - Handle ad hoc operational projects Qualifications - Excellent written and spoken English - Exceptional attention to detail - Strong organisational skills - Ability to manage multiple priorities simultaneously - High level of initiative and ownership - Strong follow-up and accountability skills - Professional communication skills - Ability to work independently - Comfortable working in a fast-paced environment - Experience using project management software Requirements - Preferred - Executive Assistant experience - Project Coordinator experience - Experience supporting Australian businesses - Experience with Asana, Google Workspace, Slack, and CRM systems - Recruitment or outsourcing industry experience Success Looks Like - After 90 days: - CEO inbox is organised and controlled - Follow-ups happen without being requested - Deadlines are consistently met - Team accountability improves - Projects move forward faster - Leadership has visibility across key initiatives - Important tasks no longer fall through the cracks Key Attributes - Extremely organised - Detail obsessed - Reliable - Resourceful - Assertive but professional - Proactive rather than reactive - Calm under pressure - Highly accountable - Solutions focused Application Instructions To be considered, applicants must submit: - Updated CV - 2-minute video introduction - Written response to the following question: - Describe a situation where you had to manage multiple priorities and chase several stakeholders to achieve a deadline. What was the outcome? Applications without all three requirements will not be considered.

Role Description The Graduate Medical Education (GME) Office is seeking a Temporary GME Assistant to support a variety of operational, accreditation, onboarding, and special project activities. This is an excellent opportunity for someone who enjoys working in a collaborative environment, managing multiple priorities, and contributing to the success of graduate medical education programs. This position will assist with critical GME functions throughout the year, including: - Resident and fellow onboarding and offboarding - Accreditation data collection and reporting - Process improvement initiatives - Training support - Compliance tracking The role requires strong attention to detail, excellent organizational skills, and the ability to work independently while meeting deadlines. Qualifications - Bachelor's degree from an accredited institution - Currently enrolled CU School of Medicine medical students and MSTP students will not be considered Requirements - Experience working in higher education, healthcare, or administrative support environments (preferred) - Experience using Microsoft Office applications, Smartsheet, SharePoint, OneNote, or similar platforms (preferred) - Experience supporting projects, data management, or compliance activities (preferred) - Ability to communicate clearly and effectively both verbally and in writing - Excellent attention to detail and organizational skills - Ability to manage multiple tasks while maintaining accuracy - Strong problem-solving and critical-thinking skills - Ability to work independently and follow established procedures - Proficiency with Microsoft Teams, Excel, PowerPoint, OneDrive, and related technology platforms - Flexibility and adaptability in a fast-paced environment - Dependability and professionalism Benefits - Temporary employees are only eligible for sick leave benefits How to Apply For full consideration, please submit the following document(s): - A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position - Curriculum vitae / Resume - Five professional references including name, address, phone number (mobile number if appropriate), and email address Applications are accepted electronically ONLY at www.cu.edu/cu-careers . Questions should be directed to: Megham Twiss, megham.twiss@cuanschutz.edu Screening of Applications Begins Immediately and continues until June 14th, 2026. Anticipated Pay Range The hiring range for this position has been established at: $20.00 per hour. The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. Your total compensation goes beyond the number on your paycheck. Equal Employment Opportunity Statement The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. ADA Statement The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu . Background Check Statement The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. Vaccination Statement CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Role Description The Senior Executive Assistant provides proactive, high-quality administrative and operational support to senior leaders. This role is responsible for managing complex calendars, coordinating leadership meetings and events, and executing key administrative processes that enable efficient business operations. The position requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. At this level, the Senior Executive Assistant operates with moderate independence, applying experience and established processes to deliver consistent, high-quality support. Responsibilities - Manage and prioritize executive calendars, ensuring alignment with business needs - Coordinate meetings across stakeholders, proactively resolving scheduling conflicts - Prepare agendas, meeting materials, and follow-ups - Serve as a key point of contact for administrative and scheduling inquiries - Plan and execute leadership meetings, offsites, and employee events - Coordinate logistics including travel, venues, catering, and communications - Support hiring processes through interview scheduling and candidate coordination - Handle financial administrative tasks (POs, expenses, accruals, vendor coordination) - Maintain communication channels, distribution lists, and organized systems - Provide cross-functional and ad hoc administrative support with a service-oriented mindset Qualifications - Demonstrated experience supporting senior leaders in an administrative or executive assistant capacity - Strong organizational skills with the ability to manage multiple priorities simultaneously - Excellent communication and interpersonal skills with a customer-service orientation - High level of discretion and ability to handle confidential information - Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools - Experience coordinating executive-level meetings, offsites, or corporate events (preferred) - Familiarity with procurement, expense reporting, and/or basic financial processes (preferred) - Experience supporting HR or cross-functional leadership teams (preferred) Benefits - Competitive compensation - Flexible workplace - Comprehensive benefits - Opportunities for professional growth