• Own and maintain key project documentation including timelines, running orders and status trackers • Support Project Leads and Producers with day-to-day project administration • Schedule internal and client meetings, prepare agendas and distribute detailed meeting notes and action items • Assist with the creation and coordination of post-event reports, debrief documents and client feedback analysis • Ensure all project documentation remains accurate, up to date and aligned with Nteractive processes and standards • Coordinate crew logistics across multiple projects and events • Manage freelancer onboarding and contracting processes • Arrange and communicate crew travel, accommodation and event logistics • Compile and distribute detailed crew joining instructions and event information • Support onsite planning and operational readiness activities • Deliver exceptional customer service to clients, suppliers and internal stakeholders • Build positive working relationships across project teams • Support venue sourcing, supplier research and proposal development activities • Assist with supplier RFP processes and client response documentation • Ensure communications are clear, professional and timely • Follow and contribute to the Nteractive Project Management Framework • Proactively identify opportunities to improve processes and efficiencies • Learn from project feedback and event outcomes to continually strengthen delivery standards • Support compliance with company policies, information security requirements and operational procedures

• Partner with Account Directors and Project Directors to understand event objectives, resource requirements and delivery strategies • Develop and manage detailed project plans, timelines and operational frameworks • Lead the delivery of large-scale conferences, events and complex workstreams from planning through onsite execution • Ensure project documentation, budgets, timelines and deliverables remain accurate and up to date • Drive accountability across project teams to ensure successful delivery • Build strong relationships with clients, venues, hotels and suppliers • Act as a trusted advisor, delivering exceptional client service and attendee experiences • Lead hotel, venue and supplier contract negotiations to ensure commercial value and operational excellence • Manage supplier performance and ensure delivery against agreed standards and deadlines • Develop and manage event budgets with a focus on profitability and value for money • Monitor project financial performance, forecasts and risks • Identify issues proactively and implement solutions to maintain project success • Lead onsite delivery teams and ensure every aspect of the event is executed to plan • Provide direction to internal teams, suppliers and venue partners • Troubleshoot challenges in real time and implement creative solutions under pressure • Ensure an exceptional experience for attendees, clients and stakeholders • Lead, mentor and support project team members • Share best practices and contribute to the ongoing development of the Nteractive Project Management Framework • Analyze event performance and post-event data to identify opportunities for improvement • Support the development of client recommendations and future event strategies

Role Description We’re looking for a detail-oriented Graphic Designer / Project Coordinator to support high-volume production design work and help keep signage projects moving smoothly from concept through installation. This role is focused more on execution, accuracy, and coordination than conceptual branding work. The ideal candidate will have strong production design skills, excellent organization, and the ability to manage multiple fast-paced projects simultaneously. You’ll support custom signage projects, communicate with clients and internal teams, and manage design requests per day ranging from repeat orders to larger multi-component sign packages. Key Responsibilities - Graphic Design - Create sign designs based on client direction and project requirements - Prepare accurate client proofs for review and approval - Make design revisions quickly and efficiently - Produce production-ready artwork and files - Support overflow production design work as needed - Ensure accuracy and attention to detail across all deliverables - Project Coordination - Send proofs and design updates to clients - Follow up on approvals, revisions, and feedback - Track project progress and maintain organized workflows - Help move projects through the approval and production pipeline - Coordinate communication between internal teams, customers, and installers to ensure deadlines are met - Assist with installer communication, customer follow-up, approvals, and pricing coordination - Support smooth execution from design through production and installation Qualifications - 3+ years of graphic design experience - Strong proficiency in Adobe Illustrator (top priority) - Additional Adobe Creative Suite experience, including Photoshop and InDesign - Experience producing accurate, fast-turnaround production design work - Strong attention to detail and organizational skills - Excellent written and verbal English communication skills - Ability to manage multiple projects simultaneously in a fast-paced environment - Comfortable following direction and executing efficiently - Experience in signage, print production, large-format graphics, or related industries - Client-facing communication experience Nice-to-Have Qualifications - Project coordination or workflow management experience - Familiarity with ClickUp or similar project management tools - Estimating or production workflow knowledge - Experience communicating with installers or production vendors - Ability to read architectural floor plans, site plans, or construction drawings for signage placement Schedule - Monday–Friday, 8:00 AM–5:00 PM CST Compensation - $2,000–$2,500 USD/month Work Environment - 100% remote work environment - Independent contractor position Application Criteria - This position is only open to candidates residing in Latin American (LATAM) countries, such as: 🇦🇷 🇧🇷 🇨🇱 🇨🇴 🇨🇷 🇩🇴 🇪🇨 🇸🇻 🇬🇹 🇭🇳 🇲🇽 🇳🇮 🇵🇦 🇵🇾 🇵🇪 🇺🇾 🇻🇪 - ❌ Applications from candidates outside LATAM (including the U.S. and other regions) will not be considered. - 📄 Resumes must be submitted in English. - 🚫 Applications that do not meet these criteria will be automatically rejected.

• A source of consistency, reliability, and expertise within the Project Management Office (PMO), the Senior Project Manager is an experienced project leader and facilitator in all respects. • At Mindgrub, the Senior Project Manager goes above and beyond "on-time, on-budget, and on-scope" to become a true stakeholder in project success. • They facilitate day-to-day priorities with energy and confidence. • Senior Project Managers deftly know when and how to adjust their communication and management style when relaying direction based on the needs of a multi-disciplinary internal team of strategy, creative, and technology partners. • They are the team’s champion throughout the entire project life cycle.