• We are seeking a highly organized and proactive Project Manager to support company-wide operations by owning task management systems, workflow execution, and cross-department accountability through Asana. • This role is essential in ensuring internal teams stay on track with deliverables, deadlines, and standardized processes. • The Project Manager will help leadership focus on strategic initiatives by maintaining workflow integrity, enforcing task accountability, and optimizing project systems. • Maintain and optimize Asana project structures, workflows, and templates. • Build and implement Asana rules and automations to improve task routing and accountability. • Ensure all projects follow standardized Asana best practices and company processes. • Create and update reusable project templates for recurring initiatives. • Maintain organized project boards with consistent naming conventions and task hygiene standards. • Monitor task progress daily to ensure deadlines are met and deliverables remain on track. • Audit projects regularly to identify overdue tasks, missing assignees, incomplete task details, and stalled deliverables. • Follow up with task owners to ensure accountability and timely completion. • Escalate blockers, overdue deliverables, and workflow issues appropriately. • Ensure due dates remain accurate and updated with proper documentation. • Coordinate deliverables across departments to ensure projects stay aligned and moving forward. • Clarify responsibilities and streamline task handoffs between teams. • Track cross-functional dependencies and resolve bottlenecks. • Support operational alignment across marketing, creative, ads, brand management, and leadership teams. • Maintain Asana dashboards and reporting views for leadership visibility. • Provide recurring project status updates, including overdue tasks and potential risks. • Track workflow trends and identify opportunities for process improvement. • Ensure leadership has clear visibility into project health at all times. • Assist in the creation and maintenance of Standard Operating Procedures (SOPs).

• Manages projects from original concept through final implementation and post-project assessment • Accountable for meeting project objectives within established timeframes • May be assigned a single project or a portfolio • Manages and allocates resources and organizes the work • Drafts and submits project budget proposals • Partners with internal project liaisons to acquire human and material resources • Motivates and supervises project team members • Tracks and reports progress, analyzes the results based on facts • Proactively manages changes in project scope and identifies potential crises • Maintains communications for governing bodies and interested parties • Communicates project expectations to team members and stakeholders

• As a Project Manager, you will play a key role in driving successful Salesforce project delivery by leading cross-functional teams and ensuring seamless execution from planning through implementation. • Leading and supporting teams ranging from 3-7 consultants to deliver innovative Salesforce solutions, ensuring efficient collaboration, communication and project success. • Managing various work streams concurrently whilst working closely with multiple business stakeholders. • Support and educate Product Owners to meet their role duties. • Show initiatives and contribute to ProQuest Continuous Improvement process • Actively limit non-billable time on assigned projects • Review and approve team timesheets to optimise utilization • Empower the team to deliver high quality products aiming at 0-defect delivery • Follow ProQuest Scrum Framework according to guidelines and best practices • Facilitate Scrum process and governance across a portfolio of projects • Assisting in defining the project plan, activities, milestones, and resource requirements. • Maintaining the project / resource schedules. • Preparing and providing status reports. • Assisting with identifying scope changes and drafting change requests. • Using internal communication tools to provide visibility on current activities, challenges and milestones.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description As a Project Closeout Consultant, you will manage all aspects of closeout documentation collection, organization, validation, and delivery for commercial construction projects. You are the person who makes sure nothing gets lost in the handoff from construction to operations. - Collect closeout documentation from general contractors and their subcontractors throughout construction, including equipment specifications, operation and maintenance manuals, warranties, as-built drawings, commissioning reports, test and balance reports, and training materials. - Track submission status, follow up on outstanding items, and ensure all required documents are received. - Organize documentation in our DataSphere platform by system, room, manufacturer, and drawing number. - Verify that submitted documentation matches contract requirements and installed equipment. - Audit documentation packages for completeness and accuracy before delivery. - Work directly with project managers, project engineers, and subcontractors to collect documentation. - Provide status updates to general contractors and participate in closeout coordination meetings. - Train building owners and facility managers on DataSphere navigation and features upon project delivery. - Manage multiple projects simultaneously at different stages of completion. - Track progress against milestone schedules and flag issues before they become problems. Qualifications - 2+ years working with construction documentation, project management, or facilities management - Familiarity with construction closeout processes and typical documentation requirements - Experience reading and interpreting construction drawings and specifications - Proficiency with document management systems and cloud-based platforms - Strong organizational skills with the ability to track hundreds of documents across multiple projects Requirements - Background as a project engineer, project coordinator, or assistant project manager with a general contractor - Experience in facilities management or building operations - Knowledge of MEP systems (mechanical, electrical, plumbing) and building equipment - Familiarity with CSI specification divisions and submittal processes - Experience with construction management software Skills and Attributes - Detail-oriented with a low tolerance for incomplete or inaccurate information - Comfortable communicating with subcontractors, project managers, and building owners - Self-motivated and able to work independently on multiple concurrent projects - Problem solver who finds missing documents rather than just noting they are missing - Clear written communication for status reports, emails, and documentation notes Benefits - Competitive compensation based on experience - Remote work flexibility with occasional project site visits - Opportunity to work on diverse projects across commercial, healthcare, education, and industrial sectors - Direct impact on project outcomes and client satisfaction - Growth opportunities as BuildingWorks expands