Job Closed

This listing is no longer active.

Fresh Prints logo
Fresh Prints

America's fastest growing collegiate custom apparel company six years in a row.

Billing Operations Associate

OperationsOperationsFull TimeRemoteMid LevelTeam 11-50Since 2013H1B No SponsorCompany SiteLinkedIn

Location

India

Posted

47 days ago

Salary

0

Seniority

Mid Level

2 yrs expEnglish

Job Description

Billing Operations Associate

Fresh Prints

• Prepare and send client invoices accurately and on schedule • Review and apply each client's contract terms, billing frequency, and payment schedule when raising invoices • Maintain accurate billing records and keep client billing details up to date • Follow up on outstanding invoices and flag overdue accounts • Resolve billing questions and discrepancies with clients in a professional, responsive way • Coordinate with internal stakeholders on contract changes, renewals, and any billing-related updates • Support month-end close activities tied to billing and accounts receivable • Build, improve, and document billing processes as Recast scales — much of this will be greenfield

Job Requirements

  • 2+ years of experience in US based billing, accounts receivable, or finance operations role
  • Smart, curious, and quick to pick up new tools, processes, and context
  • A genuine self-starter who thrives in an unstructured environment — someone who can figure out what needs doing and just do it
  • Strong attention to detail — particularly with numbers, terms, and contract language
  • Confident written communication; comfortable corresponding with clients over email
  • Comfort working in billing/accounting tools (e.g. QuickBooks, Stripe, NetSuite, or similar)
  • Strong Excel/Google Sheets skills
  • Reliable, organized, and able to manage a recurring monthly workload without being chased
  • Comfortable in a fully remote, async-leaning environment

Benefits

  • Health insurance
  • Professional development opportunities

Related Categories

Related Job Pages

More Operations Jobs

Title: Operations And Maintenance Specialst Location: Remote, US Job Description: HDM Capital HDM Capital was founded in 2017 by veteran solar sales and finance professionals dedicated to helping customers get the most out of solar energy. We pride ourselves on delivering our customers and inventors with the simplest and most affordable path to energy savings. About This Opportunity We are seeking a motivated Solar O&M Operations Specialist to join our Operations & Maintenance team. This role will report directly to the O&M Manager and play a key part in ensuring solar system performance, supporting installation partners, and streamlining project processes. The ideal candidate is a self-starter who can work independently, communicate effectively with installation partners, and solve problems in real time. Previous residential solar experience is helpful, though not required, and success in this position requires strong attention to detail and the ability to balance monitoring responsibilities with installer coordination. Responsibilities - Oversee and remotely monitor installed solar systems. Support the O&M Manager by overseeing the monitoring of installed solar sites to ensure optimal production. - Review and track system alerts, identify performance issues, and work with installers to resolve problems quickly. - Coordinate with installation partners to finalize deals and provide assistance with project-related challenges as they arise. - Conduct data entry and system completion performance reviews, ensuring high-quality installs are completed. ensuring accurate system records. - Utilize various monitoring portals to record ongoing solar system performance. - Collaborate with installers to develop and refine project processes, workflows, and timelines. - Maintain strong communication with partners to ensure accountability and timely resolution of issues. - Provide regular reporting on system status and performance to the O&M Manager. Competencies & Characteristics - 2+ years of experience in the renewable energy or residential solar industry preferred. - Strong analytical and organizational skills, with attention to detail in data entry and monitoring. - Ability to work independently while also collaborating effectively with team members and external partners. - Proven problem-solver with the ability to manage multiple priorities in a fast-paced environment. - Effective communicator with installers, vendors, and internal teams. - Self-motivated, resourceful, and comfortable taking initiative. - Proficiency with MS Office; strong Excel skills are a plus. Location & Work Authorization This is a U.S.-based remote position. Candidates must physically reside in the United States and be legally authorized to work in the U.S. at the time of application and throughout employment. HDM Capital does not provide visa sponsorship or employment-based immigration support for this role. Equal Employment Opportunity Statement HDM capital is an equal employment opportunity (EEO) to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. HDM Capital is a proud promoter of employment opportunities to our Military and Veterans.

Worldwide
Boxbar Tech logo

Event Bar Operations Lead

Boxbar Tech

We’re the world’s first automated self-serve drinks solution serving a full menu for events and venues.

Operations47 days ago
Full TimeRemoteTeam 11-50Since 2022H1B No Sponsor

Role Description We are looking for confident, practical and dependable people to support Boxbar at events across the North West, Midlands and London. As an Event Bar Operations Lead, you will help manage Boxbar units and bar areas during live events. You will support with: - Set-up and operation of Boxbar units and bar areas at live events. - Ensuring units are ready, clean, stocked and operating to the required standard. - Supporting venue teams and event staff with how to use the Boxbar technology. - Acting as a professional Boxbar representative on site. - Troubleshooting basic operational or technical issues during events. - Keeping Boxbar areas clean, tidy and well presented throughout the event. - Supporting customer service where required. - Assisting with breakdown, clean-down, loading and unloading post-event. - Communicating clearly with Boxbar management before, during and after events. - Completing simple post-event feedback or event reports. - Escalating any issues quickly and professionally. - Following Boxbar processes, health and safety expectations and site rules. Qualifications - Reliable, punctual and dependable. - Confident working in busy live event environments. - Comfortable speaking with clients, venue teams, bar staff and customers. - Practical, hands-on and happy to get stuck in. - Calm under pressure and able to solve problems quickly. - Positive, professional and team-focused. - Flexible around evenings, weekends and bank holidays. - Comfortable travelling to event sites in your region. - Interested in events, hospitality, sport, music, venues or technology. - Able to represent Boxbar to a high standard. Requirements - Experience in any of the following would be helpful: - Events, festivals, stadiums, arenas or live venues. - Bar work, hospitality, catering or beverage service. - Event supervision or team leading. - Brand ambassador or promotional work. - Cellar, draught dispense or drinks systems. - Field operations, installations or basic technical support. - Customer service in fast-paced environments. - You do not need to tick every box. If you are reliable, practical, people-focused and keen to learn, we would still like to hear from you. Benefits - The role pays £15 per hour. - Approved expenses will be covered where required and agreed in advance, in line with Boxbar's expenses policy. Training - Full training will be provided, including: - Training at Boxbar's HQ in Wakefield. - Field-based training at live events. - How to set up and operate Boxbar units. - How to support venue staff. - Basic troubleshooting. - Event standards, reporting and escalation processes. How to Apply Please apply with your CV and a short note telling us: - Where you are based. - Your availability for evenings, weekends and event work. - Any relevant hospitality, events, bar, technical or customer service experience.

United Kingdom
£15 / hour

Role Description SkillBench is defining a new category at the intersection of AI, developer workflows, and workforce transformation. The team is distributed across the US, Korea, and Taiwan, scaling from 13 to 39+ people while running simultaneous enterprise deployments, a B2B and B2C product buildout, and a fundraise with some of the most recognized names in tech. This pace creates an operational challenge worth taking on. We need an experienced startup operator to own US operations (legal, insurance, vendor contracts, corporate governance, talent, finance, deployment coordination) and to build the operating system that lets the rest of the company move fast without losing track of what matters. You'll report directly to the CEO and manage two direct reports: a Korea Ops Lead who manages HR, payroll, and administration for the Asia-based team, and a Talent Lead who runs recruiting. This is a hybrid IC/manager role. You'll set operational strategy and provide direction for your team, and you'll also be hands-on building systems, running processes, and closing gaps yourself. You are overall accountable for operations across both the US and Asia. This role scales with the company. You're building the operational foundation for what comes next. Location: US-based, remote. Pacific time zone preferred. Overlap with Asia business hours matters for this role given the Asia-based team. Qualifications - 6–8+ years of experience in operations, with at least 3 years at a venture-backed startup (seed through Series B). - Direct experience running US C-corp infrastructure: payroll, benefits administration, state compliance, employment law. - Financial operations fluency. - Experience managing a small team (2–4 people) while still doing significant IC work yourself. - Strong cross-functional coordination skills in a fast-moving environment. - Excellent written communication. - Comfort operating across time zones. Requirements - Drive cross-functional and deployment coordination. - Partner with the fractional CFO on finance. - Own hiring strategy and prioritization. - Provide strategic direction for Asia operations. - Establish operational norms for a distributed team. - Own US operational infrastructure. - Own vendor management, corporate governance, and internal policies. Benefits - Fully remote with flexible hours. - Company + team offsites 2-3x per year. - Competitive medical, dental, and vision insurance. - Company provided laptop; $1500 home office stipend. - Flexible PTO policy.

United States
$170K - $190K / year
Job Closed

Commercial Operations Coordinator

Qualified Health

Founded in 2023 and headquartered in Palo Alto, California, Qualified Health is a health technology startup focused on building a secure and ethical infrastruct

Operations47 days ago

Title: Commercial Operations Coordinator Location: United States - Remote Department: Commercial Job Description: Hybrid - Palo Alto, CA; Remote - US; Travel Required Transform healthcare with us. Qualified Health is a healthcare AI company partnering with health systems to deploy AI platforms that deliver measurable financial and clinical outcomes. Backed by investors like NEA, Transformation Capital, and SignalFire, we recently closed our Series B and are scaling our commercial team to match our growth. About the Role The Commercial Operations Coordinator owns the operational infrastructure of a fast-growing commercial team. You will manage scheduling across health system executives and internal leadership, coordinate industry events and conferences from logistics through follow-up, maintain CRM quality, and prepare the materials that set the team up to execute at the highest level. You will have direct visibility into how enterprise partnerships get structured and closed at a Series B healthcare AI company. You will sit in on meetings with health system C-suite executives, see how deals move from first conversation to signed agreement, and develop a working understanding of enterprise go-to-market strategy. For someone early in their career who wants to build toward a role in commercial operations, strategy, or healthcare technology, this is one of the best seats in the industry. What You’ll Do - Coordinate scheduling for the commercial team: meetings with health system executives, internal syncs, and cross-functional working sessions - Manage conference and event logistics end-to-end, including registration, travel coordination, booth setup, and post-event follow-up - Maintain CRM data quality and pipeline hygiene, ensuring records are accurate, contacts are current, and deal stages reflect reality - Prepare briefing documents, agendas, and supporting materials for prospect and partner meetings - Support the creation and formatting of commercial materials (decks, proposals, one-pagers) as needed - Track action items from meetings and ensure follow-through across the team - Identify process bottlenecks and propose solutions to improve how the commercial team operates day-to-day You Might Be a Great Fit If You - Have 1–3 years of professional experience in an operations, coordination, or administrative role, ideally at a startup or fast-paced professional environment - Are exceptionally organized and reliable. Nothing falls through the cracks - Communicate clearly and professionally, both in writing and in person - Are comfortable working with CRM tools (Salesforce, HubSpot, or similar) and standard business software - Take initiative. You see what needs to happen and do it without waiting to be asked - Are excited to learn how enterprise partnerships work at a high-growth healthcare AI company - Want to build a career in commercial operations, strategy, or healthcare technology Healthcare experience is a plus but not required. We value the ability to learn fast, operate independently, and deliver results in complex, high-stakes environments over domain expertise. Additional Details - Willingness to travel domestically as required to support events and conferences Our Commitment to Diversity Qualified Health is an equal opportunity employer. We believe that a diverse and inclusive workplace is essential to our success, and we are committed to building a team that reflects the world we live in. We encourage applications from all qualified individuals, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status. Pay & Benefits The pay range for this role is between $100,000 and $120,000, and will depend on your skills, qualifications, and experience. This role is also eligible for equity and benefits.

California
$100K - $120K / year