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Trivium Group

Trivium Group is a full-service Amazon agency that helps brands scale profitably on Amazon.

Executive Assistant

Executive AssistantExecutive AssistantContractRemoteSeniorTeam 51-200Since 2021H1B No SponsorCompany SiteLinkedIn

Location

New York

Posted

38 days ago

Salary

$70K - $85K / year

Seniority

Senior

High School3 yrs expEnglish

Job Description

Executive Assistant

Trivium Group

• Own and manage the CEO's calendar, schedule, and priorities • Handle inbox management with a zero-inbox approach • Draft and manage correspondence, client updates, and follow-ups • Prepare briefing notes and agendas for meetings • Oversee a remote team • Collect, compare, and summarize team performance reports • Act as the gatekeeper and liaison between the CEO and the team • Ensure deadlines, milestones, and deliverables stay on track • Create and implement SOPs, workflows, and organizational systems • Identify inefficiencies and proactively recommend improvements • Bring structure and accountability to a growing organization • Manage travel arrangements and logistics • Handle expenses reporting, contract preparation, and financial admin tasks • Support budget planning and financial coordination • Coordinate event logistics as needed (future growth area)

Job Requirements

  • 3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive
  • Proven ability to build systems, SOPs, and organizational processes from scratch
  • Strong written and verbal communication skills — professional, clear, and confident
  • Exceptional organizational skills and attention to detail
  • Self-starter who takes initiative and works independently
  • Comfortable managing and coordinating remote teams
  • Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail)
  • Available to work Monday–Saturday during US Eastern Time hours
  • Comfortable with 1099 independent contractor arrangement
  • Background in automotive, luxury, or high-end service industries (Nice to Have)
  • Spanish and/or Arabic language skills (Nice to Have)
  • Experience with CRM platforms and project management tools (Nice to Have)
  • Event coordination experience (Nice to Have)
  • Experience working with high-profile or celebrity clientele (Nice to Have)

Benefits

  • $70,000 – $85,000/year (1099 contractor)
  • Opportunity to grow with a rapidly expanding company
  • Direct access to and mentorship from the CEO
  • Be part of a high-energy, premium brand with an exciting growth trajectory

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